Finance Assistant SC5

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ), and report to the Head of Unit, Chief, Finance Officer, or the designate. At this level job holders are expected to take responsibility for completion of a range of finance/budget related processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

JOB PURPOSE

At this level, the incumbents of these positions must assume responsibility for carrying out a number of finance and budget-related processes and activities that require a certain level of interpretation of standard guidelines and practices. In addition, they may recommend a particular course of action to staff members at various levels and assign tasks to other support staff.

To sustain the effective delivery of support services in the areas of finance, budget and administration to facilitate the transparent and efficient use of financial resources. To support effective delivery of finance, budget and administration support services in order to facilitate transparent and efficient utilization of financial resources.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide technical and procedural support to staff employed in the areas of finance and budget to ensure compliance with WFP's financial policies, rules and regulations. 2. Track monthly expenditure forecasts and prepare expenditure reports to facilitate informed decision making. 3. Regularly monitor the imprest bank account and petty cash account to ensure that sufficient funds are available and that funds are disbursed in a timely manner. 4. Verify vendor payment requests, advances and other receivables, and adhere to proper procurement procedures to ensure that vendors are paid in a timely manner and in accordance with WFP's financial rules and regulations. 5. Assist in compiling information from various sources for the purpose of preparing reports related to budgets, accounting, finance and statistics. 6. Extract, format and validate information obtained from various financial information systems and bring any discrepancies or inaccuracies to the attention of the supervisor and follow up on corrective actions. 7. Perform administrative functions related to the tracking and recording of fixed assets, fuel and spare parts expenditures for vehicles and generators to ensure that databases are thoroughly updated. 8. Maintain the web-based record of all invoices and transfer payments and record documentation to ensure that all documents are retained and archived in accordance with WFP's standards and guidelines. 9. Monitor and record all expenditures in accordance with the approved budget to ensure that they are properly charged, and that payments to external vendors, cash donations and other vendor invoices are processed in a timely manner. 10. Provide orientation and on-the-job training to other support staff to ensure that services are delivered consistently and in accordance with established requirements. 11. Other duties as required.

STANDARD MINIMUM QUALIFICATIONS

Experience: Minimum five years of relevant professional experience oriented towards finance and accounting (treasury, accounting, budgeting, internal control).

Education: Completion of secondary education. A certificate of post-secondary education in the relevant functional area would be an asset.

Languages: Fluency in both oral and written communication in Spanish, and intermediate English for reading technical documents and handling internal systems.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

- Experience in collecting and tracking financial data on projects and programs, assessing health and financial status and presenting results to senior management. - University degree in Accounting. Demonstrable proficiency and experience in the use of accounting principles and practices. - Knowledge of the United Nations system. - Analytical skills, attention to detail, organized and diligent. - Excellent interpersonal skills, including active listening, communication, teamwork, accountability, reliability, and motivation in an internal customer service area. - Ability to work in a high-pressure environment with competitive deadlines and to adapt to organizational changes.

WFP LEADERSHIP FRAMEWORK

Leading by example and with integrity Uphold the values, principles and standards of the WFP: Respect others and appreciate diversity: Staying focused and calm under pressure: Demonstrate humility and willingness to learn: Demonstrate WFP values, principles and standards. Valuing diversity through the use of respectful and inclusive language. Staying focused and calm under pressure Showing humility, willingness to learn and share knowledge; soliciting feedback from others and acting accordingly; and taking advantage of development opportunities. Generation of results and fulfillment of commitments Generate maximum impact results: Delegate tasks appropriately: Adapt easily to changes: Holding yourself accountable for achieving results Seek guidance and assistance when necessary Easily adapt to changes and adjust work as needed Encourage inclusive and collaborative teamwork. Practice inclusion and collaboration: Provide constructive and timely criticism: Building and sharing new perspectives: Encouraging teamwork, sharing ideas and openly raising problems Provide constructive and timely criticism to others. Paying attention to others and sharing points of view Use of strategic thinking Communicate and fulfill the vision of the WFP: Encourage curiosity and new working methods: Analyze and evaluate data: Consider the consequences of any decision: Adopt WFP's vision and the impact it has on your own position. Showing curiosity and adopting new working methods when relevant Gathering data and sharing knowledge to guide team activities Ask questions to understand the impact of decisions on your objectives. Establishment and maintenance of sustainable partnerships Establish partnerships: Collaborate to achieve common goals: Behaving in a professional manner with external partners Working with partners to achieve common goals

FUNCTIONAL CAPABILITIES

Capability Name Description of the behaviour expected for the proficiency level Internal Controls & Compliance Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities. Performance Budgeting, Analysis & Reporting Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs. Resource Management Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis. Financial Mgmt. & Accounting Principles Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards. Supply Chain and Operations Knowledge Demonstrates basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).

OTHER SPECIFIC JOB REQUIREMENTS

- Ability to manage the Invoice Tracking System (ITS) as a focal point. - Ability to prepare monthly month-end compliance reports, bank account reconciliation and local treasury management. - Experience in providing advice to administrative assistants with regard to good accounting practices, and the use of finance related platforms.

TERMS AND CONDITIONS

Position: Finance Assistant SC 5

Contract type: Service Contract

Duty Station: Managua, Nicaragua

Contract lenght: 6 months. Renewable according to performance.

DEADLINE FOR APPLICATIONS

Candidates can submit their applications through the e-Recruitment platform. Please attach only CV and cover letter. Additional documents will be requested as needed.

Deadline for submission of applications: 28 May, at 17:00 hours.

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment.

To improve the accessibility and inclusiveness of selection processes at the World Food Programme (WFP), we encourage individuals requiring disability-related accommodations or other accessibility assistance to contact us. Please send your requests by email to [email protected]. Upon receipt of your email, the Diversity, Equity and Inclusion (DEI) team will contact you to confidentially discuss your needs and provide support. WFP is committed to providing a recruiting experience that respects and responds to the unique needs of each candidate.

WFP encourages female candidates to apply. Only short-listed candidates will be contacted.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.