Finance Assistant

Contract

This is a UNV National University contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National University contracts.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.

T. +49 (0) 228-815 2000 F. +49 (0) 228-815 2001 A. Platz der Vereinten Nationen 1, 53113 Bonn, Germany W. www.unv.org The United Nations Volunteers (UNV) programme is administered by the United Nations Development Programme (UNDP). 2

While performing its core programme, UNDP also provided wide areas of operation services to other UN agencies who works in development area where most of the services provided are closely related to administration and procurement areas. The need to have extra support occurred as providing various services requires continuous follow up actions while at the same time achieving targeted yearly delivery is also crucial for the office especially in the operation.

Looking at the situation of current workload, UNDP is seeking travel and admin support to manage various requests. The post holder is expected to be able to provide excellent support under tight deadline. UNV contract modality will be established for the accomplishment of the duties and engagement of the support staff.

Under the direct supervision of Head of Finance and Resource Management Unit, the National UN University Volunteer will

Ensures implementation of operational strategies and procedures, focusing on achievement of the following results: • Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies. • Provision of inputs to elaboration of unit workplans

Provide accounting and administrative support, focusing on achievement of the following results: • Assistance in proper control of the supporting documents for payments and financial reports for NIM projects; payment execution. • Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, monthly payment orders (MPOs) and other entitlements are duly processed. • Proper receipting of goods and services and establishment of accruals if delegated to the personnel • Provision of information for reports on financial status, procedures, exchange rates, costs and expenditures and potential funding problems. • Follow-up with other United Nations agencies for information relating to payments. • Preparation of routine correspondence, faxes, memoranda and reports in accordance with the Country Office (CO) Standard Operating Procedure. • Extracting, inputting, copying and filing data from various sources. • Maintenance of the proper filing system for financial records and documents. • Ensuring gender mainstreaming in finance activities

Provide accounting and finance support, focusing on the following areas: • Review payment document, compliance of supporting document and accuracy of calculation • Submit request to Global Shared Service Centre (GSSC) in Malaysia and response to queries from GSSC • Follow up the review notes to projects. Programme and ensure the issues addressed before proceeding to approval . • Prepare draft programme delivery report regularly to be cleared by supervisor • Review and prepare balance sheet account on quarterly basis • Review and prepare budget vs actual for management budget upon request • Prepare GLJE and request for payment upon request • Prepare deposit for participants from virtual meeting payments and also prepare to re-transfer the payment • Upon delegation can be assigned as petty cash custodian and responsible to maintain the custody of cash in safe and ensure reporting and disbursement in line with rules and procedures.

Supports knowledge building and knowledge sharing focusing on achievement of the following results: • Participation in the trainings for the operations/ projects staff. • Contributions to knowledge networks and communities of practice • Ensure active participation in the knowledge sharing in gender analysis and gender mainstreaming

The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that
• Human rights and gender equality is prioritized as an ethical principle within all actions; • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”; • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production; • Differentiated needs of women and men are considered; • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created; • Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Any other related tasks as may be required or assigned by the supervisor.

Results/Expected Outputs: o Weekly Project Cash Advance aging report o Balance sheet accounts review report o Year-end certification reports o Weekly delivery report o Project cash advance and its settlement o Manual transfers review

☒ Accountability ☒ Adaptability and Flexibility ☒ Building Trust ☒ Client Orientation ☒ Commitment and Motivation ☒ Communication ☒ Ethics and Values ☒ Integrity ☒ Judgement and Decision-making ☒ Professionalism ☒ Self-Management ☒ Working in Teams

Finance, resource management, administration, economics, and/or related field. • Motivated to contribute towards peace and development and to serve others; • Good interpersonal, networking and communication skills; • Willingness to contribute and work as part of a team; • Flexible and open to learning and new experiences; • Respect for diversity and adaptability to other cultures, environments and living conditions; • Previous experience as a volunteer and/or experience of another culture, (i.e. studies, volunteer work, internship) would be highly regarded; • Computer skills (i.e. Word, Excel, PowerPoint, social media, and others).

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

-National UN University Volunteer receives approximately IDR 5016578.42 as Monthly Living Allowance. -Provided with assignment travel cost and entry lumpsum if applicable. -Enrolled in health, life, disability insurance. -Entitled to annual leave, 2.5 days per month. -Provided with exit lumpsum to support transition at the end of assignment.

For more information about UNV Conditions of Service and Entitlements, please refer to the following:

-https://www.unv.org/become-volunteer/volunteer-your-country -https://www.unv.org/sites/default/files/unvpf/UNVcos2021%20Complete%20hi-res-final_compressed_30.08.2021.pdf