Finance & Administrative Assistant

Contract

This is a SC-2 contract. This kind of contract is known as Service Board / Service Contract. It is normally only for nationals. More about SC-2 contracts.

**OVERVIEW** ------------ Parent Sector : Field Office Duty Station: Kabul Classification of duty station: \[\[filter12\]\] Standard Duration of Assignement : \[\[filter13\]\] Job Family: Administration Type of contract : Non Staff Level : Level 2 Duration of contract : 1 year Recruitment open to : Internal and external candidates Application Deadline (Midnight Paris Time) : 05-MAY-2022 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism **OVERVIEW OF THE FUNCTIONS OF THE POST** ----------------------------------------- UNESCO is the United Nations Educational, Scientific and Cultural Organization. It seeks to build peace through international cooperation in education, sciences and culture. UNESCO's programmes contribute to the achievement of the Sustainable Development Goals defined in the 2030 Agenda, adopted by the UN General Assembly in 2015. UNESCO Kabul Office is seeking for qualified candidates to carry out some specific functions which are listed below: Long Description ---------------- **Duties and responsibilities:** • Assist in reviewing, monitoring, tracking, and analyzing system transactions daily and making corrections as appropriate. • Assist in the budget review, prepare budget revisions as and when required, and input the same into the system. • Assist in generating budgetary and financing reports, including statistical/financial data tables, charts, and spreadsheets using office software and templates. • Assist in reviewing and reconciling various clearing accounts to ensure appropriate balances. • Investigate erroneous/invalid entries and take appropriate corrective accounting action. Long Description ---------------- • Raise necessary obligation documents for contracts, travel, etc., and prepare payment and expenditure reports and follow up. • Analyze staff and vendor accounts and take the necessary action to clear outstanding receivable and payable transactions. • Assist in the processing of payments to local vendors for goods and services. This includes, amongst other things, calculating, inputting, and checking payments for the correctness and communicating discrepancies to the supervisor. • Assist in processing payments to staff members for their entitlements, including local salaries, claims, and other allowances. • Respond to queries from staff members and third parties. • Creation and peer review of various transactional documents in the system. • Follow up with various offices for approval of documents created in the system. • Performs other related duties as assigned. Long Description ---------------- **COMPETENCIES (Core / Managerial)** ------------------------------------ Accountability (C) Communication (C) Innovation (C) Knowledge sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) **-** ----- For detailed information, please consult the [UNESCO Competency Framework](https://en.unesco.org/sites/default/files/competency_framework_e.pdf). **REQUIRED QUALIFICATIONS** --------------------------- **Education** Completion of a first-year degree is required. Additional technical training in the field of accounting/finance (CPA, ACCA, etc.), administration/statistics, or directly related fields is required. **Work Experience** a) A minimum of three years of progressive working in finance, budget, accounting, and administrative services. b) Experience in tracking and updating data in an Enterprise Resource Planning (ERP) system is also required. c) Good knowledge of Microsoft Office applications is desirable. d) Experience in handling web-based management systems and strong knowledge of UN SAP system a distinct advantage. **Language** Fluency in oral and written English is required. **DESIRABLE QUALIFICATIONS** ---------------------------- **BENEFITS AND ENTITLEMENTS** ----------------------------- **Rename the “BENEFITS AND ENTITLEMENTS****”** **title to “APPLICATION PROCESS****”****, and use additional sections if required to add other relevant information.** **Otherwise you can delete this section.** **SELECTION AND RECRUITMENT PROCESS** ------------------------------------- Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the [UNESCO careers website.](https://careers.unesco.org/careersection/2/joblist.ftl) No modifications can be made to the application submitted. The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates. Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided. **Footer** ---------- *UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States ([last update here](https://en.unesco.org/careers/geographicaldistribution)) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.* *UNESCO does not charge a fee at any stage of the recruitment process.*