Finance & Administration Site Manager 2 (801440)

Human Resources Finance & Economy Admin

Overview

Oversee financial and administrative activities at the site, ensuring integrity and compliance.

You have:

• University degree in business administration, finance/accounting or human resources, or hospitality management.
• Diploma in accounting (CPA/CMA or similar) / internal audit (CIA or similar) an asset.
• Fluent command of English.
• 6 years' confirmed practical experience in finance, management or human resources, including at least 1 year in financial accounting/controlling.
• At least 1 year ICRC field experience.
• Experience in an international working environment, abroad or with an international organization/development agency.

Contract

This is a ICRC - Open-ended contract. More about ICRC - Open-ended contracts.

Purpose

Finance & Administration Site Manager 2 is responsible for the integrity of financial and analytical accounting and for reporting from the field. S/he oversees all financial resources and administrative activities, such as management of premises and staff travel, in a given delegation/other structure, and acts as Human Resources and/or Logistics Manager in the absence of a dedicated specialist. S/he has responsabilities within the assigned site concerning financial business partnering, risk management, financial compliance, resource management and quality administrative services.

Accountabilities & Functional responsibilities

• Supervises the accounts department and preparation of the annual budget/monthly forecast and risk reporting, cost-control and analysis of budget deviations. Ensures compliance with statutory reporting requirements (i.e. taxes and social security, the latter in close collaboration with the Human Resources Manager) and regularly assesses the financial situation (including treasury) of the delegation/structure.
• Acts as adviser, trainer and coach on all financial or economic matters for the teams running humanitarian projects.
• Is responsible for drawing up contingency measures to respond to critical changes in the operating context.
• Interprets institutional guidelines and policies in light of the local context; sees to it that these are strictly implemented and monitored, ensuring compliance with ethical standards and mitigating financial risks.
• Acts as co-signatory and finance interface for both authorities and commercial parties (suppliers, banks etc.).
• Contributes with reliable forecasts and budget data to managerial decision-making on tactical (current fiscal year) and strategic (next fiscal year) matters.
• Where no Human Resources Manager is deployed, is responsible for locally hired staff, with dotted-line report to the Human Resources Coordinator for the delegation/region.
• Oversees day-to-day financial management and maintenance of offices and residential premises; maintains an appropriate security set-up, including safe accommodation for all mobile staff.
• Supports the Head of Delegation/other structure in establishing (and updating) of the Risk Assessment for the delegation/structure, focusing on risks related to real estate and finance. Implements and monitors risk-mitigation measures in his/her area of responsibility, in close liaison with technical departments.
• In joint collaboration with technical departments and the sustainability team at headquarters, leads and initiates measures to reduce energy consumption and implements "gap-closing" measures identified in the Sustainability Assessment.
• Ensures that the staff set-up of the Finance & Administration Department corresponds to operational needs

Nos valeurs

• At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.

Reports to (role)

• Head of Sub-Delegation

Scope & Impact

• If 2nd F&A Manager position in capital:
• Typically handles one of the main areas of Finance & Administration under the supervision of the F&A Manager in charge (e.g. Premises & Welcome, Finance)
• May act as F&A Manager in charge from time to time during the latter’s absence but is not a deputy coordinator as such
• SUB-SITE
• Medium sized sub-delegation which requires previous professional (ideally humanitarian) and staff supervision experience
• Typically located in remote areas where the working environment is difficult in terms of the existence of infrastructure (financial/premises) and the availability of a qualified workforce
• Typically over 10 mobile staff members to be accommodated (impact on premises, mainly residences), but may be less if condition below applies
• Corruption and (financial) risk levels are high enough to warrant the presence of an additional resource and/or the structure hosting the position is in a settingup/significant growth or downsizing/closing phase.

Relationships

• Internally, interacts with the Head of Delegation/other structure and with other departments in the field, and with the Head of Finance and & Administration Sector at headquarters.
• Externally, interacts with financial authorities (tax authorities, Ministry of Labour, Ministry of Foreign Affairs, embassies) and suppliers (e.g. Heads of Finance).

Certifications / Education required

• University degree in business administration, finance/accounting or human resources, or hospitality management.
• Diploma in accounting (CPA/CMA or similar) / internal audit (CIA or similar) an asset.
• Fluent command of English.
• Computer literacy.

Professional Experience required

• 6 years' confirmed practical experience in finance, management or human resources, including at least 1 year in financial accounting/controlling.
• At least 1 year ICRC field experience.
• Experience in an international working environment, abroad or with an international organization/development agency.

Apply now

Potential interview questions

Added 5 days ago - Updated 3 days ago - Source: careers.icrc.org