Deadline extended; Project Assistant, GS-5) TA (364 days, Chisinau, Moldova (For Moldova nationals and residents only)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,312 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, Hero...

In the longer run, the Multiplier Grant Programme is expected to improve the way in which ICT is used through identifying the core areas of the curriculum that can benefit from digital support and provide the materials and strategies for teachers to use them. Also, the system efficiency will be improved by better data collection and use by officers and administrators, through strengthening the current Education Management Information System (EMIS) and building the data management capacities of relevant staff. In this context, a modality to follow children through the system and so better identify children at risk of falling behind or dropping out of school will be established.

To implement the above-mentioned programme, a Programme Implementation Unit (PIU) will be established to assist MER, therefore UNICEF is seeking for a Project Assistant to coordinate relevant activities.

https://www.unicef.org/moldova/

How can you make a difference?

The Project Assistant will report directly to the Project Officer. He/she will assist the Project Officer in writing quarterly narrative reports and annual reports for progress review, agreement of adjustments and changes to the next quarter activity plan by the MGPSC.

The UNICEF Education Officer (NOB) will regularly communicate with the Project Assistant and provide feedback and guidance on his/her performance and all other necessary support to achieve objectives of the consultancy, as well as remain aware of any upcoming issues related to his/her performance and quality of work.

The Project Assistant shall:

a) Fulfill main administrative tasks as described, but not limited to:

• Assist the Project Officer with administrative activities.
• Keep daily records of both hard copy and electronic correspondence, fax messages, registration of official acts (orders, dispositions, letters) and internal correspondence.
• Undertake administrative duties such as preparing and ensuring receipt and issuance of correspondences for internal and external stakeholders; maintain an efficient filing system of technical documents and of all official correspondence.
• Proofread correspondences including reports, templates, training material, staff manuals, memoranda, and documents.
• Provide support to PIU in areas of organization, logistics, administration, report preparation, handling consultants, visits, missions.
• Screen incoming daily routine emails and drafting replies for PIU; providing relevant background information whenever necessary to PIU; keeping track of pending matters, following up on deadlines.
• Assist in organization of events such as trainings, meetings, conferences, workshops; drafting and sending invitations and confirming participation of attendees; preparing minutes.

b) Support provided by the Project Assistant in the work of MER is very important as the essential part of the programme documentation is in English and needs to be translated into Romanian (or vice versa). The main translation tasks for the assistant will be related to:

• Translation of documents, including official correspondence, per the request of the MER and the Project Officer.
• Translation of project reports, Bidding Documents’ Annexes, ToRs and any other documents issued by the MER with regard to the Multiplier Grant Programme in order to be submitted for Local Education Group (LEG), MGPSC and GA's review and approval.

c) Other tasks:

• Assist LEG, MGPSC, PIU members and MER responsible staff in collection and analysis of data, upon request.
• Assist LEG, MGPSC, PIU members in timely preparation and submission of progress reports, project reviews, financial reports, and any other required reports.

To qualify as an advocate for every child you will have…

• Completion of secondary education is required, preferably supplemented by technical or university courses related to the field of work.
• A minimum of 5 years of relevant administrative or clerical work experience is required.
• Similar professional experience as a project assistant in a project environment either in the government agencies or in the private sector is an asset.
• Experience in ensuring logistical and administrative management of various similar projects. Familiarity with and/or experience in the UN, World Bank financed projects and EU-funded projects is an asset.
• Excellent organizational skills and ability to prioritize tasks.
• Excellent interpersonal and communications skills.
• Previous work experience as a translator in projects financed by international organizations will be an asset.

• Fluency in Romanian and working knowledge in English is required. Knowledge of another official UN language or a local language is an asset

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are...

(1) Builds and maintains partnerships(2) Demonstrates self-awareness and ethical awareness(3)Drive to achieve results for impact(4)Innovates and embraces change(5) Manages ambiguity and complexity(6)Thinks and acts strategically(7)Works collaboratively with others.

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements. UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Additional vetting and assessment for elevated risk roles in child safeguarding (potentially including additional criminal background checks) applies.

UNICEF’s active commitment towards diversity and inclusion is critical to deliver the best results for children. For this position, eligible and suitable male are encouraged to apply.

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station, which will be facilitated by UNICEF, is required for IP positions. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Government employees that are considered for employment with UNICEF are normally required to resign from their government before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.