Data Management Associate

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Application deadline 4 months ago: Monday 9 Oct 2023 at 00:00 UTC

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This is a UNV National Expert contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Expert contracts.

The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country (

The UNHCR Data Transformation Strategy 2020-2025 envisions that by 2025 UNHCR becomes a trusted leader on data and information related to refugees and other persons of concern, thereby enabling actions to protect and to empower persons of concern. The Strategy stipulates investing in four complementary priority areas: data management and governance; information systems; capacities and skill development; and culture for evidence-informed decision-making. The strategy envisages data and information management functions in UNHCR carried out in a complementary and inter-linked manner between Headquarters Divisions and Services, Regional Bureaux, country operations and key external partners, including persons of concern.

Operational data includes the following: population and demographic statistics, case management information, assessment results, situational analysis, protection incidents, vulnerability and risks, and programme response plans, delivery, and implementation. It will be both sectoral data and inter- and intra-sectoral data. Systems that manage operational data include registration systems, sectoral monitoring systems, protection and programme monitoring systems, biometrics and identity management systems, case management systems and other data management approaches such as profiling and household surveys that manage the types of data defined above.

Within the delegated authority and under the supervision of Programme CBI Officer or his/her designated mandated representative(s), the UNV Data Management Associate will: • Facilitate and/or dispatch data collection in the country operation, including data collection methodology, data processing and data analysis. • Assist in designing and developing operational data reports templates and forms, ensuring consistency with UNHCR global guidance, policies, and timely dissemination in consultation with relevant stakeholders, including registration and information management. • Assist with data quality assessment, and data clean-up. Conduct data collection audits as required and perform additional data-related tasks as needed. • Support the deduplication process of assistance with other organizations through UNHCR web-based deduplication tool (RAIS). • Assist in designing reconciliation system for Cash Based Intervention (Cash assistance) payments. • Identify, diagnose and escalate for the resolution of technical user errors, bugs and queries related to UNHCR core applications on persons of concern data and other operational data systems, in consultation with headquarters, external developers and support teams. • Support the design and development new data collection and data analysis tools, including efficient data capturing forms, and support with reconciliation of data from various data sets. • Support strengthening of operational reports (Enhancement of registration Dashboard), monthly reports to ActivityInfo, ad-hoc operational data for program design and decision making and statistics including the provision of training and user guidance related to operational reports, systems, and statistics. • Perform other related duties as required.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/expected outputs:

• As an active UNHCR team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNHCR and its beneficiaries in the accomplishment of her/his functions, including: o Data Management is used in UNHCR operations as a modality to efficiently deliver assistance and services.
o Operations have set up and follow adequate procedures and systems for Data Management as per UNHCR guidance and instructions; o Data Management tasks are carried out in a collaborative and coordinated approach with UNHCR multi-functional teams, including the Registration, IM, Programme and Protection teams at the national and field level; o Collaboration with external stakeholders, such as other UN agencies and NGOs, is sought in coordination with UNHCR senior management; o Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment. o A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

• Professionalism: demonstrated understanding of operations relevant to UNHCR technical capabilities or knowledge relevant or transferrable to UNHCR procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; • Integrity: demonstrate the values and ethical standards of the UN and UNHCR in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary; • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNHCR mission and vision, as well as to the UN Core Values.

cash-based assistance programmes and/or humanitarian programming at the national and/or international level, or other relevant programmes; experience in set up, design, implementation and monitoring of CBIs is an asset, as is experience working in the UN or other international development organization; • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Sound security awareness.

This UNV assignment is subject to proof of vaccination against Covid-19 with WHO approved vaccine, unless the UNHCR Medical Service approves an exemption from this requirement on medical grounds.

Romania is a country located in Southeastern Europe, bordering the Black Sea, Ukraine, Moldova, Bulgaria, Serbia, and Hungary. The country has a rich history that starting with the ancient Dacian civilization over 2,000 years ago. Romania has been a member of the United Nations since 1955, NATO since 2004 and the European Union (EU) since 2007.

As of 2022, Romania has an estimated population of approximately 19.5 million people, making it the seventh most populous member state of the European Union. The majority of the population lives in urban areas, with the largest cities being Bucharest, Cluj-Napoca, Timișoara, Iași, and Constanța. The country is known for its rich cultural heritage and is home to a variety of ethnic traditions, customs, and languages.

Romania has a diverse population, with ethnic Romanians comprising the majority of the population (roughly 84%), and the official language is Romanian. There are also significant ethnic Hungarian and Roma populations, as well as other minority groups such as Germans, Ukrainians, and Turks. The majority of Romania's population identify themselves as Eastern Orthodox Christians, The Romanian Orthodox Church is the largest and traditional church of the country.

Overall, Romania's geographic position and population make it a unique and diverse country, with a rich cultural history and a thriving contemporary society. In terms of climate, Romania has a temperate-continental climate, with four distinct seasons. Summers are hot, with temperatures reaching up to 30°C, while winters are cold and snowy, with temperatures periodically dropping below the freezing point in the whole country. Spring and autumn are mild and pleasant.

In terms of safety and security, Romania is generally considered a safe country, with a low crime rate. However, like any other country, it is not immune to crime, and visitors should take precautions, particularly in large cities, tourist areas, and public transportation.

Romania has a well-established public transportation network. The most common way to travel within the city is by taxi, bus, tram, or metro (the latter only available in Bucharest). Online taxi applications like Uber and Bolt are commonly used. Trains are available to/from all major cities. The major international airport in Bucharest, Romania is Henri Coanda (IATA: OTP) International Airport. While major streets in larger cities and major inter-city roads are generally in fair to good condition, many secondary roads are in poor repair, unpaved, poorly lit, narrow, and lacking marked lanes. Overall, living conditions in Romania can vary depending on the region and individual circumstances. Private accommodation with good standards are available in all UNHCR field locations.

The UN Volunteer will be responsible for arranging his/her own housing and other living essentials.

UN Volunteer entitlements and allowances:

Please note that the amounts can vary according to fluctuations of the monthly post adjustment.

Monthly Living Allowance (Per month): RON 8,979.60 (the amount consists of the volunteer living allowance RON 6,414 + Expertise differential RON 2,565.60) Entry lump sum (one-time payment): USD 400 Exit allowance (for each month served, paid on completion of contract): RON 500 Medical and life insurance: Cigna Private Insurance

Leave entitlements: Annual leave: 2.5 days accrued per calendar month Certified sick leave: 30 days (for 12 months assignments, prorated for shorter assignments) Uncertified sick leave: 7 days (for 12 months and 4 days for 6 months assignments) Learning leave: 10 working days per consecutive 12 months Maternity Leave: 16 weeks Paternity Leave: 10 days

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