Data and Informational Management Assistant - Technical Assistant

Programme & Policy

Overview

Support data management processes and ensure data accuracy.

You have:

• Bachelor’s degree in Data Management, Information Technology, Statistics, or a related field.
• Minimum of 1 year of experience for Assistant position in data entry, database management or a similar role.
• Minimum of 2 years of experience for Technical Assistant position in data entry, database management or a similar role.
• Familiarity with tools such as ActivityInfo, KoBo Toolbox, Excel, Power BI.
• Fluent in English, Romanian, and Russian in all aspects.
• Strong attention to detail with a commitment to maintaining data accuracy and consistency.
• Ability to work collaboratively in a team environment and communicate effectively with colleagues and external partners.
• Good organizational skills, with the ability to manage multiple tasks and meet deadlines.
• Flexibility to adapt to changing circumstances and respond to emerging needs.

Description

Organization - People in Need

Job Title – Data and Informational Management Assistant / Technical Assistant

Duty station - Chisinau, Moldova

Salary range for Assistant position – 13.870,00 - 14.770,00 MDL gross Salary range for Technical Assistant position – 17.840,00 - 19.000,00 MDL gross

Based on the assessment of the candidate's knowledge, skills, abilities and previous experience.

The applicants will be invited for interviews on a rolling basis. The application process might be stopped earlier if a suitable candidate is identified.

Education & Work Experience

Qualification:

- Bachelor’s degree in Data Management, Information Technology, Statistics, or a related field. Relevant vocational training or certifications in data entry/management may be considered.

- For Assistant position a minimum of 1 year of experience / for Technical Assistant a minimum of 2 years in data entry, database management, or a similar role, preferably within an NGO or humanitarian organization.

- familiarity with tools such as activity Info, KoBo Toolbox, Excel, Power BI, or similar platforms;

- proven experience in working with large datasets and ensuring data accuracy.

- strong attention to detail with a commitment to maintaining data accuracy and consistency.

- ability to work collaboratively in a team environment and communicate effectively with both colleagues and external partners.

- good organizational skills, with the ability to manage multiple tasks and meet deadlines.

- flexibility to adapt to changing circumstances and respond to emerging needs.

- willingness to travel frequently within Moldova, including to remote locations.

- languages – English/Romanian/Russian - Fluent in all aspects

Type of contract - Employment contract; Full-time work

Expected Duration of Assignment - 15/03/2025 - 30/09/2025

Background

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest reliefs and development organizations in post-communist Europe and has administered projects in 37 countries over the past 30 years. See here for more information about PIN: www.peopleinneed.net.

From 2009 onwards, PIN has added development programmes to its work in Moldova, building a vision and practices that keep people and communities at the centre of our work. Throughout its presence in the country, PIN has been contributing to the development of following sectors: Sustainable Livelihood and Environment, Social Inclusion and Protection, Good Governance.

Position overview:

The Data Assistant plays a key role in supporting the data management processes within the MEAL department, contributing to accurate data entry, cleaning, and organization across various PIN projects. The Data Assistant is responsible for assisting in the daily handling of data, including maintaining databases, ensuring the quality of data collected in the field, and supporting the preparation of data for analysis and reporting.

Main Duties & Responsibilities:

· Ensure timely and accurate data entry into databases like ActivityInfo and KoBo while maintaining compliance with internal standards.

· Assist in reviewing and validating incoming data, flagging inconsistencies, and ensuring high data quality.

· Maintain well-organized, updated, and backed-up digital records and data logs.

· Create and manage project spreadsheets, ensuring all fields are accurately completed and discrepancies are addressed.

· Prepare datasets for analysis, extract insights, and support MEAL staff in producing reports and verification exercises.

· Provide regular project updates, prepare inputs for the Indicator Tracking Tool (ITT), and consolidate data from different departments.

· Assist in creating reports, statistics, and visualizations using tools like Excel and Power BI for internal and external stakeholders.

· Participate in field visits to support data collection, oversee data entry processes, and ensure adherence to protocols.

· Assist in troubleshooting data entry issues, communicate with partners, and ensure proper data transfer from field teams.

· Support training on data tools, ensure adherence to data protection policies, and continuously learn new tools and solutions.

Interested applicants must submit the following:

- Cover Letter (in English)

- Full CV (in English)

- Contacts of three references (could be included the supervisor in the most recent work assignment).

Only shortlisted candidates will be contacted for the interview. No phone calls or inquiries are allowed.

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need code of conduct and key policies (available at: https://www.peopleinneed.net/key-policies-4142gp). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

We are committed to ensuring diversity (people from different social and ethnic backgrounds and of different genders, sexual orientations, etc.) within our organization and encourage interested candidates to apply.

By sending their CV and other documents to the aforementioned link the candidate implicitly consents to their personal data appearing in the CV and such other documents being held and processed by PIN exclusively with the view to analyzing the candidate’s suitability for the position and keeping such data in our files for a reasonable period of time in accordance with the PIN's Data Protection Policy. The candidate can revoke such consent anytime by sending an according notice. Kindly refrain from including any special personal data, whose processing, as per applicable law, requires the express written consent of the subject of such data

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: peopleinneed.net