Budget and Finance Analyst

Contract

This is a P-3 contract. This kind of contract is known as Professional and Director staff. It is normally internationally recruited only. It's a staff contract. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be between 114,362 USD and 149,748 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Org. Setting and Reporting

The Finance Branch (FIN) is responsible for developing and applying budgetary, accounting and financial policies and procedures and for the efficient financial management of the approved budget in accordance with the Financial Regulations and Rules, the Assembly and Council directives. FIN is composed of two sections: Accounting Services (ASV) and Financial Services (FSV). The Extra-budgetary Finance Unit is an integral part of FSV, providing finance-related advice and services in budget development, controls, monitoring and reporting related to the revenue generating, resource mobilization and other extra-budgetary activities of the Organization. The incumbent will report to the Head, Extra-budgetary Finance Unit of FSV, with whom s/he consults on complex accounting and financial management issues in support of Implementation Support, Resource Mobilization, Revenue and Product Management, Training, and Cost Recovery.

Responsibilities

Function 1 (incl. Expected results) Coordinate the budgeting activities of the unit, achieving results such as: • Provide support to programme/project managers with respect to the elaboration of resource requirements for budget submissions. • Prepare cost estimates and budget proposals, in terms of project resourcing requirements such as staff and non-staff requirements, including programmatic aspects as well as Result Based Budgeting inputs. • Review, analyse, revise, and consolidate data with respect to the finalization of budget proposals and forecast. Function 2 (incl. Expected results) Monitor and report on the progress of implementation of extra-budgetary activities, achieving results such as: • Ensure the efficient and effective use of extra-budgetary resources through robust monitoring of budget utilization to the approved budget, and timely provision of information to management for decision making. • Provide support and guidance to programme/project managers on budget implementation and corrective actions where necessary. • Prepare budget performance reports and ensure that correct and accurate data and information are provided by the various programme/project managers in compliance with instructions. Review and finalize the performance reports ensuring valid and adequate variance explanations between approved budgets and forecast, and actual expenditures. • Prepare, consolidate, and review financial reporting to donors for projects funded from extra-budgetary contributions. • Maintain and improve the recording and reporting systems related to extra-budgetary activities to ensure they continue to meet the needs of management and donors. Function 3 (incl. Expected results) Coordinate the accounting processes of the unit, reviewing reconciliations and preparing IPSAS-compliant accounting entries, achieving results such as: • Liaise with the Accounts Receivable Unit and programme/project managers ensuring that extra-budgetary contributions receipts are promptly allotted to projects as stipulated by the donors and in accordance with policies and procedures. • Monitor and report on foreign currency exposure, to minimize foreign exchange risk. • Process a range of accounting transactions, prepare analysis using professional judgement to ensure that revenue, deferred revenue, and accruals are accounted for in accordance with relevant International Public Sector Accounting Standards (IPSAS). • Review specific account reconciliations and suspense accounts analyses during the year, and prepare or approve adjusting entries as required for the month- and year-end accounting closure and the preparation of annual financial statements. • Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained for extra-budgetary activities. Function 4 (incl. Expected results) Review and recommend improvements on agreements, policies and processes, and provide advice on a range of complex issues, achieving results such as: • Provide advice, financial interpretations, and suggest corrective actions to management and programme/project managers in response to audits and other queries, to ensure adherence to ICAO’s regulatory framework. • Act as a Certifying Officer, verifying the availability of funds and compliance with donor agreements and ICAO’s regulatory framework prior to providing approval. • Contribute to the financial review of donor agreements and project proposals, and provide support in negotiating the terms outlined in pledge and grant agreements. • Initiate and contribute to the review and improvement of business processes, and to the implementation and improvement of the Enterprise Resource Planning (ERP) system. • Act as a Certifying Officer, verifying the availability of funds and compliance with donor agreements and ICAO’s regulatory framework prior to providing approval. • Serve as a back-up bank signatory. Function 5 (incl. Expected results) Perform other related duties, as assigned.

Competencies

Professionalism: Strong analytical and problem-solving skills. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Education

• An advanced-level university degree (Master’s degree or academic equivalent) in business administration, accounting, finance, or a related field is required. A first-level degree, in combination with two (2) additional years of experience in business administration, accounting, finance, or a related field, may be accepted in lieu of the advanced university degree. • Professional accounting certification from a recognized international professional accountancy body (i.e. CA, CPA) is desirable.

Job - Specific Qualification

Not available.

Work Experience

• A minimum of five (5) years of progressively responsible experience in budgeting, accounting or finance in an international organization, public sector, or non-governmental organization is required. • Extensive experience with spreadsheets, word processing and ERP systems is required. • Experience in applying International Public Sector Accounting Standards (IPSAS) is desirable. • Experience in working with donor or grant agreements is desirable.

Languages

Essential • Fluent reading, writing and speaking abilities in English. Desirable • A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

It should be noted that this post is to be filled on a fixed-term basis for an initial period of two (2) years (first year is probationary for an external candidate). The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.” Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories. ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code (Staff Regulations). ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC). The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered. Remuneration: Level P-3 Rate Net Base Salary per annum + Post Adjustment (net) per annum() USD $64,121 + USD $34,112 () Post Adjustment is subject to change.

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis. Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.