BENEFITS ASSISTANT

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

Org. Setting and Reporting Organizational Setting and Reporting Relationships: This position is located in the Operations, Coordination and Liaison Unit (OCLU) of the Operations Support Section (OSS), within the Operations Service of the Fund Secretariat/ United Nations Joint Staff Pension Fund.

OCLU ensures the liaison between the Fund and the Member Organizations at the operational level, provides regular training to Member Organizations’ Pension Focal Points and Staff Pension Committee secretariats on the Fund’s processes and administers the participation process as it relates to electronic data exchanges between the Fund and its Member Organizations, including Human Resources interfaces, data quality assurance, interaction with the employing offices on missing separation documentation, management and follow-up of the non-actionable and Human Resources data feed workflows.

The incumbent reports to the Chief of Operations, Coordination and Liaison Unit under the overall guidance of the Chief of the Operations Support Section.

Responsibilities Within limits of delegated authority, the Benefits Assistant is responsible for the following duties:

a)Coordination and Liaison:

•Provides assistance in support of planning, implementation activities/processes and preparation for support operations activities for a large and complex programme of work of the Operations, Coordination and Liaison Unit (OCLU) to ensure a smooth and rapid processing of pension benefits. •Serves as focal point for administrative coordination of OCLU project implementation activities, involving liaison with internal organisational units and Member Organizations to to initiate requests, obtain necessary clearances, process and follow-up on administrative actions. •Participates in the training activities related to the OSS work, including the basic preparation of training material, and compilation of relevant information. •Provides general office assistance; responds to complex information requests and inquiries; reviews, logs and routes incoming correspondence; sets up and maintains files/records; organizes meetings, training, workshops; and handles routine administrative tasks.

b)Data Interfaces:

•Enters data and/or correct data related to Fund participation that is taken in the context of development/enhancement of Human Resources and Financial interfaces with Member Organizations which includes automation of the information exchange between the Fund and the Member Organizations. •Compiles, summarizes, and presents basic information/data on specific enhancements to the current Human Resources as well as future financial interfaces such as validation of data and automatic voiding of redundant workflows.

c)Open (non-actionable) Entitlement Workflows:

•Drafts correspondence on missing documents and pending cases-related issues and ensures follow-up up with participants or Human Resources focal points to collect Payment Instructions and other relevant separation documents. •Provides guidance and training to new/junior staff. •Performs other duties as assigned

Competencies •Professionalism: Knowledge of the United Nations Joint Staff Pension Fund or that of a similar international organization’s Regulations, Rules and Pension Adjustment system. Demonstrated knowledge and understanding of pension and staff benefits administration. Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations

Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education High school diploma or equivalent.

Work Experience A minimum of five years of progressively responsible experience in programme or project support, administration or a related area, is required Experience in analyzing and presenting data using MS Excel and MS Office is desirable. Experience within a post-employment benefit scheme is desirable Experience within the UN common system is desirable.

Languages English and French are the working languages of the United Nations Secretariat. For this position fluency in English is required. Knowledge of another official UN language is an advantage.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice Please note that this is a temporary job opening, open to internal as well as external candidates. This position is available until 31 March 2021 with possibility of extension, which is subject to extension of the mandate and/or the availability of the funds. The selected candidate is expected to start as soon as possible. The United Nations Joint Staff Pension Fund (UNJSPF) is an independent inter-agency body established by the United Nations General Assembly. The applicable human resources procedures are governed by a Memorandum of Understanding (MoU) between the Fund and the UN Secretariat. Any candidate from a member organization of the UNJSPF applying for these posts is considered as an internal candidate provided he/she has been appointed through the appointment and promotion procedures applicable in his/her respective organization. Staff members are subject to the authority of the Secretary- General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The UNJSPF is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.