Audit, Compliance and Monitoring Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

This is an international UN Volunteers assignment with UN mission in Afghanistan based in Kabul with travels to provinces only if required.

The incumbent will monitor the implementation of audits and evaluation results on a timely manner, offer support for the Board of Inquires, provide monthly status to the CMS, undertaking confidentiality and ensure ongoing dialogue regarding risk management and the integration of the risk management process into both strategic planning and day to day operations Task description Under the direct supervision of the Senior Administrative Officer, the Audit Compliance and Monitoring Officer will undertake the following tasks:

• Collate suggested audit, inspection and evaluation inputs for the annual work plans of the oversight bodies;
• Facilitate the field visits of the oversight bodies, including provision of accommodation, transport, access to systems and other administrative arrangements;
• Facilitate briefings to the oversight bodies on Mission policies, procedures, guidelines and systems,
• Coordinate and prepare responses to oversight queries and reports based on the comments received from offices;
• Monitor the implementation of oversight recommendations and guides offices on the actions required to implement outstanding oversight recommendations;
• Coordinate and prepare quarterly report on the status of implementation of outstanding oversight recommendations;
• Support for the convening of BOI and their efficient functioning;
• Maintain the roster of mission members nominated for BOl membership and prepare on quarterly basis a draft memorandum from the HOM to mission components, - -- requesting updates on nominations for the BOl roster;
• Provide administrative advice and support to BOI members throughout its proceedings;
• Support the implementation and maintain the risk management process in accordance with DPKO/DFS Guidance; ;'
• Draft a quarterly ‘Mission Risk Management report’ specifying the activities and progress of the risk management initiative and ensure that all required risk information is recorded in the risk management system for analysis and reporting purposes;
• Facilitate and monitor the timely submission of letters of representation from the Chief of Mission Support through the Head of Mission to the USG/DFS.
• Carry-out any other related duties and responsibilities as required by CMS. Furthermore, UN Volunteers are required to:- Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day)- Be acquainted with and build on traditional and/or local forms of volunteerism in the host country- Provide annual and end of assignment - reports on UN Volunteer actions, results and opportunities using UNV’s Volunteer Reporting Application Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.-
• Assist with the UNV Buddy Program for newly-arrived UN Volunteers.
• Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service when ever technically possible.

Results/Expected Outputs:

• Contributed to the effectiveness and efficiency of the OSAO and CMS by providing administrative support and specialized assistance to more senior staff in the assigned areas of responsibility.
• The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including supervising) national staff or (non-)governmental counterparts, including Implementing Partners (IPs); Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment;

• A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

• Accountability

• Commitment to Continuous Learning
• Communication
• Integrity
• Working in Teams

At least 3 years of progressive working experience in governmental / non-governmental sector or with private sector in the field of administration, finance, human resources or other related fields.

Extensive knowledge of Microsoft Office Package.

Afghanistan is a hardship duty station with a volatile security. Living and working conditions for UN volunteers in UNAMA are similar to the living conditions of all other internationally recruited staff members. UN volunteers are provided with safe accommodation in an extensive compound in Kabul with good infrastructure and amenities. The mission has three compounds in Kabul: Compound Alpha, and UNOCA (UN Operational Complex in Afghanistan) the largest one.

UNAMA has three different locations in Kabul, most of the substantive offices, including the SRSG’s are located at the so-called alpha Compound and Palace #7, which is close to the city center, while most of the administrative and technical support offices are located at the UNOCA compound on Jalalabad Road, at some distance from central Kabul.

Generally speaking stringent security measures are in place throughout the country and UN volunteers as other UN staff, are quite limited to duty stations

when it comes to movement. Walking is virtually not allowed. The movement is done inside the “green zone” (only) in armored vehicles driven by national qualified UN drivers.

The single unit accommodation in UNOCA and other field locations are fully furnished; this includes, furniture, washing machine dryer, hot plate, iron and iron stand, microwave, plates, cups, spoons, cooking utensils, electric kettle. One bedsheet and pillow cover is provided. The monthly charge for UN provided accommodation is USD 300 which is deducted from the monthly Volunteer Living Allowance.

Inside the UNOCA compound are two cafeterias, a restaurant, a Supermarket and 3 small shops which provide a variety of imported canned and frozen food on offer. There is a Fresh vegetable market daily. There is also a social center, a gym hall and a small library with books and DVDs, run by the welfare Office, within the same compound. UNOCA has a new minimarket where basic goods can be bought also. There are also a number of UN cleared supermarkets in Kabul, in Jalalabad, and in Mazar-I-Sharif.

The Volunteers are encouraged to bring their own towel and other personal accessories including toiletries and medicines which they may not find easily within the super markets inside the UNOCA Compound. Some degree of medical service is provided in all UNAMA duty stations. There is a UN clinic in UNAMA/UNOCA complex and access is granted in Kabul to other private international clinics (when and if needed). Contact with and outreach to the local community is usually limited.

As mentioned, many places are off-limits and the choice of recreational facilities are very poor. For all these reasons, bring a stock of books, DVDs/VCDs, computer games, etc., is highly recommended. Summer in Afghanistan is hot and dry but winter is the opposite – cold and wet. Therefore, both summer and winter clothing and comfortable boots with insulation are necessary.

Afghanistan is a unique country and UNAMA is a unique UN mission. It requires more stamina, commitment, and flexibility than elsewhere to make life comfortable. Therefore, flexibility and the ability and willingness to live and work in hazardous and harsh conditions involving physical hardship and little comfort is essential.