Associate Registration Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The Associate Registration Officer assists in the management and oversight of UNHCR Nouakchott registration procedures as well as related activities in the operation. The Associate Registration Officer is supervised by the Senior Protection Officer and s/he will assist with the development and implementation of an operation-specific registration strategy in compliance with the overall protection objectives of the office, to ensure that registration is effectively used for the identification of specific protection needs, for the management of operations, and for the achievement of durable solutions. The Associate Registration Officer will provide day-to-day coaching, direction, and support to UNHCR staff engaged in Registration and related activities (including Reception, Filing and Data Management staff), and monitors the efficiency and quality of registration processes, identity and entitlement documentation activities and refugee population data management The Associate Registration Officer collaborates closely with Protection, Programme, Operational Data Management and Information Management colleagues as well as with Government authorities and partners on the provision of quality refugee population data for the delivery of inclusion in the national system, targeted protection, assistance interventions, programming and planning activities. Registration is an essential tool for protection, for the management of operations, and for the achievement of durable solutions. The Associate Registration Officer plans, coordinates and monitors registration, population data management, and other registration-related activities for populations of concern to UNHCR Mauritania. His/her work will strengthen and improve the standardized collection of individual data from persons of concern, according to the priorities identified by the operation, and in compliance with its overall protection strategy. Responsibilities also include the analysis and dissemination of aggregate population data, which will inform programme planning, protection interventions and statistical reporting activities.

Within the delegated authority and under the supervision of Senior Protection Officer or his/her designated mandated representative(s), the UN Volunteer Associate Registration Officer will:

• UNHCR's Registration Standard Operating Procedures (SoPs) are implemented in accordance with relevant UNHCR standards and policies. • Persons of concern have fair and transparent access to registration procedures. • The integrity of UNHCR's registration procedures is ensured and refugee identities are secured over time through the implementation of case management and identity management tools. • UNHCR's population database (proGres) is maintained to a high standard and remains a reliable, trusted source of personal information and protection needs of persons of concern to UNHCR. • Advise staff on planned registration activities, review plans and requests to ensure that they are in agreement with UNHCR standards and priorities. • Ensure compliance by UNHCR staff engaged in registration and related activities with UNHCR standards, policies and operation-specific SOPs for all aspects of the registration operation.

• Design and review registration and registration-related documents, reports and statistics for internal use. 1. Registration of Malian nationals in urban areas a. Implement and monitor the merged registration-RSD exercise for Malians in urban areas (Nouakchott and Nouadhibou), ensuring the process is implemented as per the relevant SoPs and in accordance with UNHCR standards and policies. b. Implement and monitor the registration of asylum seekers from other nationalities ensuring the process is implemented as per the relevant SoPs and in accordance with UNHCR standards and policies. 2. Roll-out and implementation of PRIMES a. Support the roll-out and implementation of UNHCR’s Population Registration and Identity Management EcoSystem (PRIMES) in Nouakchott, Nouadhibou, and Bassikounou. 3. Support registration activities a. Coordinate pre-registration activities by the protection partner and provide the necessary guidance and support; b. Coordinate registration activities to ensure data quality, standardization and consistency of data management; c. Provide technical support to country staff on planned registration activities; d. Assist in conducting regular data quality and audit checks to monitor the accuracy and representativeness of registration data and as a tool for identification and prevention of fraud; e. Provide training to UNHCR and partner staff in registration methodologies, technologies and standards, to enable them to conduct registration activities and to manage registration and case related data on a continuous basis; f. Standardize consolidation and timely dissemination of reports and statistics on persons of concern; g. Document and report on registration activities at the operation level; h. Undertake other related responsibilities or functions as required.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

. Results/expected outputs

• As an active [insert name Host Agency] team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNHCR and its beneficiaries in the accomplishment of her/his functions, including:

• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

data management, protection, field support activities, or other relevant programmes; • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Desirable: valid national driver’s license and proven ability to drive manual gear 4x4 over rough terrain; • Sound security awareness;

Mauritania is a stable country security-wise but is impacted by the overall unstable regional security environment. Living conditions for international staff are generally acceptable, with a reasonable amount of houses and apartments available, often with nice gardens and pools. Educational facilities exist but are limited, and staff with school-age children are advised to enquire first on the available schooling. The main nuisances in Nouakchott is climate-related with a warm weather year-round and frequent dust storms (Nouakchott being a city built in the desert). Medical facilities are limited and staff requiring medication should bring such medication with them. Recreational facilities are limited and the consumption of alcohol in restaurants and other public places is prohibited and not available. Bank facilities and cash points (ATM) are available. Willingness and ability to undertake missions to Bassikounou (E duty station) is an operational requirement