Associate Project Engineer

Contract

This is a LICA-6 contract. This kind of contract is known as Local Individual Contractor Agreements. It is normally only for nationals. It's an external contract. It usually requires 6 years of experience, depending on education. More about LICA-6 contracts.

Background Information - Job-specific

The Austria Multi-Country Office (AUMCO) was set up in August 2019 as a part of the UNOPS Europe & Central Asia Region (ECR). Specifically, AUMCO aims to enable achievement of Agenda 2030 and the Paris Agreement through global programmes and tailored interventions in the Balkans, South Caucasus, and Central Asia, focused on: - Infrastructure - Procurement - Project Management (full service, back on track) - HR and Transactional Services - Grants Management - Technical and Advisory Services

Background: Projects The IPA Action Programme for Kosovo for the year 2020 foresees a specific Action for Construction of new premises for the faculty of Mathematics and Natural Sciences and the Faculty of Economics of the University of Pristina (IPA 2020/042090/07/ EU4 Education and Employment).

The EU office in Kosovo signed the Contribution Agreement with the UNOPS on December 13 2020 for the purpose of: - Preparation of the Detailed Design of new premises for the Faculty of Mathematics and Natural Sciences (FMNS) of the University of Pristina for about 2,841 students. - Construction of the new premises for the Faculty of Mathematics and Natural Sciences (~12,800 m2) - The project duration is 54 months.

The main objective of the project is to contribute to support the Kosovo Government to improve quality standards in higher education, research capacities in Universities and transparency and accountability in Higher Education Institutions through the Design and Construction of the new premises for the Faculty of Mathematics, Natural Sciences of the University of Pristina. The new premises will create accessible, safe and environmentally friendly facilities for all, pursuant to European norms and standards.

The provision of modern, compliant to EU norms and standards infrastructure will greatly assist the Ministry of Education, Science, Technology and Innovation in achieving a higher degree of internationalization of research and support the development of research-based learning and teaching, including transversal and entrepreneurship training at all levels. Furthermore, the provision of the aforementioned necessary infrastructure will not only support the increased quality standards in higher education but it will also promote and contribute towards the inclusivity at all levels in the academic life of the University of Pristina and potentially in all Universities of Kosovo in the future.

Functional Responsibilities

Functional responsibilities - Assist the Project Manager in finalizing the Project Action Plan’s section related to the design and the construction of the new facility for the Faculty of Mathematics and Natural Sciences, with particular focus to the technical requirements and UNOPS Design Standards compliance. - Provide inputs to the Project Manager for the reporting to the Donor and the key stakeholders, on the trends and conditions in his/her area of responsibility. - Monitor closely and report on the design services’ progress against the schedule, including all issues encountered. - Administer the Design Consultancy Contract. - Inform and highlight any engineering issues to the Project Manager - Assist the Project Manager in updating the Project quality register, issue register, risk register and lessons learned log in the time frame stipulated by the Project’s strategic documents. - Review the technical quality and completeness of the design documentation. - Provide the support to selected consultancy to obtain the UNOPS Design Review Certificate. - Assist the Project team in preparation of solicitation documentation for the construction works of the new facility for the Faculty of Mathematics and Natural Sciences. - Assist the Project Manager in developing the work plan for construction of the new boarding facility at the selected location, to ensure its completion within the time, scope, quality and budgetary requirements defined in the Project Agreement. - Assist the Project Manager to develop the Health, Safety, Social and Environmental Plans according to UNOPS’ rules and regulations. - Monitor closely and assess the performance of the Supervisory Team of several engineering expertise, as agreed with the Project Manager. - Prepare quality management templates and ensure the monitoring of the quality of the works as per UNOPS Quality Management System. - Prepare the notes to the file in support of the changes. - Ensure all changes are within permissible variations and issue the variation instruction to support them. - Take timely action to prevent potential delays and/or cost overruns that can be avoided. - Report and recommend remedial actions regarding potential delays and/or cost overruns to the Project Manager (Infrastructure). - Under the delegated authority, provide supervision of the project work progress and quality for on-time project delivery. - Assist the Project Manager in monitoring and measuring the works progress through the agreed Bill of Quantities (BoQ) as per the contract. - Provide data and information about project work to the Project Manager (Infrastructure) for reporting purposes. - Provide weekly and monthly reports to the Project Manager (Infrastructure) detailing all project matters including quality, health and safety, environmental and financial, as well as any issues relating to possible delays, cost overruns, variations and any other matter as agreed with the Head of Office. - As tasked by the Project Manager supervise construction works and administer works execution as per the contractual provisions and the design specifications. - Support the overall management of works implementation to ensure construction works are completed on time, within budget and to quality standards. - Provide regular support of the project work progress and quality for on time delivery. - Assist the Project Manager in the preparation of project/contracts related documentations such as periodic progress reports, site monitoring reports, stakeholder meeting minutes, engineer’s instructions and variation orders, contractor’s bills review reports, certifications, client hand-over documents and contracts close-out reports. - Assist the Project Manager on reviewing projects detailed designs prepared by design consultants. - Support on preparation of solicitation documents for tendering such as BoQs, technical specifications, drawings - Oversee dimensional control and site surveying works, engineering control of the works etc - Perform other duties as may be reasonably required and in line with the above scope of services.

Knowledge sharing and management - Contribute to the project evaluation process; highlight challenges associated with the project and feedback into a continuous improvement cycle. - Provide training and knowledge transfer to national/contractor personnel including advice on good construction and engineering practices, environmental management practices, and appropriate health and safety standards during construction. - Contribute to the dissemination and sharing of best practices and lessons learned for development planning and knowledge building. - Participate in the relevant Communities of Practice, actively interact with other Engineers and the Engineering community to share case studies, lessons learned and best practice on the Knowledge System - Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies.

Impact of results

The effective and successful achievement of results by the Associate Civil Engineer directly impacts the successful delivery of the project on time, budget and quality above the expectations of all stakeholders. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Education/Experience/Language requirements

Education - High School Diploma, with 6 years of progressively responsible experience in the field of Engineering or Bachelor’s degree with two (2) years of progressively relevant working experience. - Bachelor’s degree in Project Engineering, Architecture, Building or other related Construction Management field is considered an advantage.

Work Experience - A minimum of 6 years’ experience, related to the project requirements, in Project Engineering/ building construction management is required. - Relevant experience implementing works under complex quality, safety and environmental management plans is essential. 2 years’ experience of full time site management directing engineering technical trade staff is essential. - Experience in the UN system organizations and/or a developing country is desirable.

Language - Fluency in English is required - Fluency in Albanian or Serbian is required.

Certification - Driving license and ability to travel independently is required

Contract type, level and duration

Contract type: L-ICA Contract level: L-ICA-6 (ICS-6) Contract duration: Ongoing, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.