Associate Operations Analyst

IMPORTANT INFORMATION

This is a fixed term appointment with option to renew for an initial period of 3 years following Section 3.1 (b) of Administrative Order No. 2.01 (“Recruitment and Appointment’). This appointment is not convertible to a regular appointment. After the initial fixed period, ADB has the option to renew the appointment for up to three years or allow it to expire. This decision is based on ADB’s overall interest in retaining the skills and experience of the staff for medium-term work program within the respective group, department, or office, while considering the availability of funding sources.

This vacancy is a local staff position. It is open only to nationals and residents of India.

Overview

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 68 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 68 members.

The position is assigned in India Resident Mission (INRM) within the South Asia Department (SARD). INRM assists in the project implementation of the loans and technical assistance (TA) projects and supports the ADB HQ in processing new loans in India.

To view ADB Organizational Chart, please click here.

Job Purpose

The Associate Operations Analyst will be responsible for providing operational and analytical support to INRM in the water supply and sanitation/urban development and infrastructure sectors, and selected subsectors including water supply, wastewater, sewerage, solid waste management, urban development, and urban transport. The incumbent will report to designated International Staff (IS) and/or Senior National Staff (NS).

Responsibilities

• Contributes to the preparation and updating of project administration manual (PAM) by gathering and consolidating data in the appendices, and preparing draft on various sections, including project description/scope, project cost, loan allocation, procurement, loan covenants, etc. • Prepares and updates individual project performance reports every month for loans outlining all the required details for example, project description/scope, status of implementation, developments, major problems, actions taken/proposed, and participating in the departmental PPR meetings when needed. • Compiles data and statistics on contract awards and disbursements for the assigned projects for the generation of various reports required by the Department and Management. • Monitors and analyzes the actual awards and disbursements against targets to identify shortfalls and their underlying causes and follows up these matters with the executing agencies. • Participates in various missions as required such as inception, review, mid-term mission and project completion report missions by providing independent support in collecting data on contract awards and disbursements, reconciliation of project accounts, compliance with loan covenants, familiarizing EAswith ADB's loan procedures, and assisting them where necessary in the preparation of various reports and applications. • Maintains records needed to monitor compliance with project and TA covenants. Inputs data on the status of such compliance into the database at INRM, in consultation with the National Project Implementation Officer. • Monitors physical progress in projects/TA implementation, for example, by following up on outstanding obligations of EAs to expedite procurement/contract awards • Monitors progress in terms of outputs and deliverables, following up submission of project reports, financial statements, etc. and maintains related documents, records and files for delegated projects and computer-based management information systems (MIS) for project administration matters. • Familiarizes EAs with ADB guidelines and procedures and ensuring their compliance with project covenants. Follows up on outstanding obligations of executing agencies such as the submission of financial statements, monthly and/or quarterly progress reports. • Assists in updating procurement (including consultant recruitment) plans, reviewing procurement (including contract) documents, and drafting responses on procurement matters and internal procurement processing documents. Assists in preparing and updating procurement contract summary sheets (PCSS) and loan financial information system (LFIS). • Assists in processing disbursements for delegated and non-delegated projects by following up with EAs on timely submission of withdrawal applications and reviews withdrawal applications for compliance with project agreement. • Performs other tasks as assigned and reflected in the incumbent’s workplan.

Qualifications

Qualifications

Relevant Experience & Requirements

• Bachelor’s degree in civil engineering/architecture/planning or relevant fields.

• At least 5 years of relevant experience in urban sector project related activities; related experience in international agencies will be preferred. • Excellent written and verbal communication skills in English and the national language. • Experience and knowledge of various stages of the project cycle, including procurement, contract administration, and progress management. Understanding and knowledge of the International Federation of Consulting Engineers (FIDIC) conditions of contract will be an advantage, along with associate knowledge and experience in financial control. • Proficiency in the use of technology packages (common word-processing, spreadsheets and graphics, PowerPoint and web-browsing) and search engines. • Proven ability to work independently on assigned transactions, areas of analysis and research, which have well-defined scope and steps • Ability to conduct cost-benefit analysis to support decision-making. • Effective report-writing and communication skills in English and the national language. • Ability to liaise and work effectively with government officials within own work location and with colleagues throughout ADB. • Ability to work collaboratively with teams as a constructive team member. • Please refer to the link for ADB Competency Framework for Administrative Staff Level 6.

General Considerations

The selected candidate, if new to ADB, is appointed for an initial term of 3 years.

ADB offers competitive remuneration and a comprehensive benefits package. Actual appointment salary will be based on ADB’s standards and computation, taking into account the selected individual’s qualifications and experience.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Please note that the actual level and salary will be based on qualifications of the selected candidate.