ASSOCIATE HUMAN RESOURCES OFFICER

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UNVMC - United Nations Verification Mission in Colombia

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Application deadline 1 year ago: Sunday 14 May 2023 at 23:59 UTC

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Contract

This is a NO-2 contract. This kind of contract is known as National Professional Officers. It is normally only for nationals. It's a staff contract. More about NO-2 contracts.

Org. Setting and Reporting This position is located in the United Nations Verification Mission in Colombia (UNVMC), in Bogota. The incumbent reports to the head of the Specialist Support team within the Human Resources Unit.

Responsibilities Within delegated authority, the Associate Human Resources Officer will carry out the following duties:

Recruitment and Staff Selection - Provides support in the management of recruitment process including coordinating with client offices in forecasting and identifying vacancies, preparing job openings, reviewing and screening of candidates. - Arranges and conducts interviews for selection of candidates. - Participates in task forces and working groups identifying issues/problems, formulating policies and guidelines, and providing inputs on new procedures on recruitment and staff selection ensuring the implementation of the UNVMC Gender Directive and Gender Parity Strategy. - Plans, organizes, and administers the Language professional examinations and other programmes and tests related to recruitment of professional, general service and other categories of staff.

Administration of entitlements and Benefits - Advises the supervisor and the Chief Human Resources Officer (CHRO) on the development and implementation of United Nations policies and practices on entitlements. - Provides advice to managers and staff on human resources related matters. - Provides advice on interpretation and application of policies, regulations and rules including the United Nations and UNVMC policies, regulations and rules on gender (specified in the Gender Directive and the Gender Parity Strategy). Reviews and provides advice on exceptions to policies, regulations and rules. - Evaluates the effectiveness of related guidelines, HR rules, regulations practices and procedures, and recommends revisions to DMSPC through the CHRO, where necessary.

Planning and Budget - Supports the mission planning process throughout the mission lifecycle by conducting reviews and analysis for determining on the staffing requirements and organizational structure. - Assists with the review of recommendations resulting from staffing reviews and translates them into staffing requirements for purpose of budget preparation. - Conducts initial review and analysis on the staffing aspects of the mission’s budget based on the existing guidelines. - Reviews staffing related costs and expenditures in Umoja in line with funds allotment, ensuring that funds for staffing costs are available, and where necessary alerts Human Resources Officers to follow up with Finance and Budget Unit to deploy funds to meet any shortfall. - Assists the supervisor in ensuring that expenditures related to staffing are within the budgeted staffing costs, coordinating with the Finance and Budget Unit to ensure availability of funds. - Advises hiring managers on loaning of posts between sections and movement of posts and staff between locations based on the SOP on Staffing table and Post Management, ensuring the integrity of the staffing table as approved in the budget without discrepancy in sections and locations. - Assists in reviewing and processing requests for classification, providing advising and answering queries on classification procedures.

Performance Management - Assists the mission in the implementation of the performance appraisal system and monitors its compliance with the proper implementation of the performance management system, providing guidance and substantive support to mission components on standards for the development of service, section, unit and individual work plans. - Maintains contacts with the Training Unit to organize training/orientation programmes in performance management and supervisory skills as well as work plans. - Gathers data on full compliance of performance documents and provides input to the establishment of Management Review Committee and Joint Monitoring Committee and Rebuttal Panel and acts as their facilitator and ex-officio member. - Provides advice to staff and managers in cases of underperformance and facilitates the implementation of a Performance Improvement Plan (PIP) or other remedial measures, when required.

Staff Development - Researches and Identifies training opportunities for HR staff as well as staff in general and plans and prepares the mission training budget in coordination with the Training Unit. - Assists with the development of training programmes staff, in coordination with the Training Unit, giving particular attention to developing and implementing career development paths for national staff members and to the inclusion of gender and differential sensitive approaches matters. - Assists with the assessment of skills, expertise and knowledge requirements of human resources staff, contributing to the designing of individual on-the-job and group training programmes on specific subject matters in the area of human resources management.

Administration of Justice - Compiles the mission’s responses to formal and informal requests coming from different entities under the Administration of Justice (AoJ) system. - Provides inputs to efforts and measures aimed at addressing and mitigating staff grievances with the purpose of resolving them at the lowest practical level. - Assists with the development of preventive activities such as training and sharing best practices and recent jurisprudence related to human resources management.

Staff and Management Relations - Provides inputs on various HR matters for purpose of discussions and dialogue between the management and international and national staff unions (Field Staff Union and National Staff Association). - Participates in meetings with staff representatives to address issues affecting the staff ensuring a gender-sensitive approach and coordinate the quarterly meetings with the Head of the Mission and Chief of Mission Support. - Assists the supervisor, as necessary, general or specific meetings for the staff on issues such as mandate implementation, status of HR reforms and other organizational change initiatives etc.

Other - Assists in the development of a set of actionable and targeted change management plans, including coaching and training in order to implement these responsibilities and reports on possible gaps and risks and recommends corrective action. - Assists with the development of a communication strategy with a dedicated intranet page on HR issues and regular formal and informal meetings. - Conducts research on precedents, policy rulings and procedures. - Maintains human resources information systems, including constant update and generation of information and reports for use by management. - Participates as a focal point in various projects within the Human Resources Unit scope of work, such as the review of eligibility for continuing appointments, staff engagement surveys, place-to-place surveys among other cross-cutting matters. - Ensures that all UNVMC policies are applied and followed thoroughly across all processes, including adherence to UNVMC code of conduct and ethics, and integrates a gender-sensitive approach in all functions. - Performs other duties as required.

Competencies Professionalism: Knowledge of human resources policies, practices and procedures and ability to apply them in an organizational setting. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Client orientation: Ability to identify clients’ needs and propose appropriate solutions; ability to establish and maintain productive partnerships with clients; Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Education Advanced university degree (Master’s degree or equivalent) in human resources management, business or public administration, social sciences, education or related field.

A first-level university degree in combination with two (2) additional years of experience may be accepted in lieu of the advanced university degree.

Work Experience A minimum of two (2) years of progressively responsible experience in human resources management, administration or related area is required.

Experience in an international organization is desirable.

Experience working in Human Resources module of an Enterprise Resource Planning (ERP) system, such as Umoja (SAP) or similar is desirable.

A minimum of one (1) year of experience analyzing data and in reporting is desirable.

Experience in the area of workforce planning and organizational design is desirable.

Experience providing Human Resource advice to managers and personnel is desirable.

Languages English and French are the working languages of the United Nations. For the position advertised, fluency in English and Spanish (both oral and written) is required.

NOTE: Fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and "knowledge of" equals a rating of "confident" in two of the four areas.

Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff, as per the Secretary General´s Gender Parity Strategy. Female candidates are strongly encouraged to apply for this position. #United_for_Gender_Parity

Candidates interested to work for the United Nations Verification Mission in Colombia may wish to check out our Realistic Job Preview videos to get an idea of the living and working conditions in different duty stations in Colombia.: https://www.youtube.com/playlist?list=PL-8SCkVjg-e3073SwTDG1VQf1oLTWfUQ4

The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

Candidates may subject to screening against these standards, including but not limited to whether they have committed or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).

The United Nations is taking steps to improve gender parity at all levels. We are committed to an inclusive culture and exciting opportunities for women in security therefore, female applicants are highly encouraged to apply.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

Added 1 year ago - Updated 1 year ago - Source: careers.un.org