Associate Administrative Officer

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

• Under the direct supervision of the Head of Sub Office, the UN Volunteer will undertake the following tasks:
• Ensure that rules and regulations governing the utilization of UNHCR accommodation and office facilities are adhered to; also ensuring recoveries by different users and provide

regular reports

• Provide guidance to travel administrators, and monitors the TA s &TC clearances and compliance with the Travel policy.
• Preparation of estimates, forecasting office materials, supplies and furniture needs and preparing recurring administrative reports.
• Participate in the preparation of memoranda of understanding, service contract local purchase orders and requisitions for the office.
• Assist in the preparation of regular office administrative budget and annual procurement plan.
• Assist with arranging of hospitality for events; conferences, group seminars, meetings and donor missions.
• Manage reservations for the conference room and accommodation facilities.
• Supervise maintenance staff (NUNVs) and provide overall guidance to cleaning and housekeeping staff.
• Advise newly recruited personnel on general premises management regulations and policies
• Undertake other duties as required

Qualifications/Requirements

Required degree level:

Master degree or equivalent

Education - Additional Comments:

Business Administration, Marketing, Engineering, Logistics, Mathematics or a related field.

Required experience:

24 Months

Experience remark:

A minimum 2 years of relevant professional experience in the field of Administration, logistics, formal training in Logistics desirable.

Language skills:

• French(Mandatory), Level - Fluent
• Arabic(Optional), Level - Working Knowledge

Area of expertise:

Logistics and supply management, Protection of refugees, asylum seekers and IDPs, Development programme/project administration

Area of expertise details:

Sound knowledge of Microsoft applications including Access, Excel, PowerPoint, and Word. Knowledge or experience in Enterprise Resources Planning system (ERP) would be an advantage.

Driving license:

No

Competencies values:

Accountability, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 28-10-2020