Associate Administrative Officer

This opening expired 1 year ago.

UNHCR - UN High Commissioner for Refugees

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Application deadline 1 year ago: Wednesday 28 Oct 2020 at 23:59 UTC

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This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Eligibility criteria

Minimum age: 25 years old. Nationals of the country of assignment are not eligible, except the assignments in Headquarters duty stations.

Description of task

  • Under the direct supervision of the Head of Sub Office, the UN Volunteer will undertake the following tasks:
  • Ensure that rules and regulations governing the utilization of UNHCR accommodation and office facilities are adhered to; also ensuring recoveries by different users and provide

regular reports

  • Provide guidance to travel administrators, and monitors the TA s &TC clearances and compliance with the Travel policy.
  • Preparation of estimates, forecasting office materials, supplies and furniture needs and preparing recurring administrative reports.
  • Participate in the preparation of memoranda of understanding, service contract local purchase orders and requisitions for the office.
  • Assist in the preparation of regular office administrative budget and annual procurement plan.
  • Assist with arranging of hospitality for events; conferences, group seminars, meetings and donor missions.
  • Manage reservations for the conference room and accommodation facilities.
  • Supervise maintenance staff (NUNVs) and provide overall guidance to cleaning and housekeeping staff.
  • Advise newly recruited personnel on general premises management regulations and policies
  • Undertake other duties as required


Required degree level:

Master degree or equivalent

Education - Additional Comments:

Business Administration, Marketing, Engineering, Logistics, Mathematics or a related field.

Required experience:

24 Months

Experience remark:

A minimum 2 years of relevant professional experience in the field of Administration, logistics, formal training in Logistics desirable.

Language skills:

  • French(Mandatory), Level - Fluent
  • Arabic(Optional), Level - Working Knowledge

Area of expertise:

Logistics and supply management, Protection of refugees, asylum seekers and IDPs, Development programme/project administration

Area of expertise details:

Sound knowledge of Microsoft applications including Access, Excel, PowerPoint, and Word. Knowledge or experience in Enterprise Resources Planning system (ERP) would be an advantage.

Driving license:


Competencies values:

Accountability, Adaptability and Flexibility, Commitment and Motivation, Commitment to Continuous Learning, Communication, Integrity, Planning and Organizing, Working in Teams

Application procedure:

* Not yet registered in the UNV Talent Pool?

Please first register your profile at Important: After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at Then go to ‘My Page’ at and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply.

Application deadline: 28-10-2020

Added 1 year ago - Updated 1 year ago - Source: