Assistant to Director

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The World Health Organization works with its Member States to (1) achieve universal coverage, (2) protect people from emergencies and (3) make sure that people enjoy better health and wellbeing. The Regional Office for the Eastern Mediterranean Region (EMRO) supports its 22 Member States towards this objective. The department of Universal Health Coverage (UHC) Communicable Diseases (DCD) works towards implementation of a UHC approach to the control, elimination or eradication of communicable diseases, including malaria, tuberculosis, HIV, STIs, Neglected Tropical Diseases (NTDs) and vaccine preventable diseases. It also includes two cross cutting technical units working on antimicrobial resistance and on public health laboratory services.

The United Nations Volunteer will be part of the Director, Universal Health Coverage/Communicable Disease office, performing the tasks of the Assistant to the Director, requested to provide a full range of administrative assistance to the Director.

Within the delegated authority and under the supervision of Director of Universal Health Coverage/Communicable Disease or his/her designated mandated representative(s), the UNV Assistant to Director will: 1. Arrange appointments and maintain the Director’s calendar of meetings. Receives visitors and respond to telephone enquiries with tact and discretion assessing their urgency, obtaining/providing information and/or referring them to appropriate staff for reply. 2. Draft routine correspondence, type documents and reports, some of which are highly confidential, prepare departmental meetings, take minutes and provide informal translation, when required. 3. Organize travels of the Director, this includes raising travel requests in the Global Management System (GSM), requesting itineraries, obtaining visas, arranging hotel bookings, requesting security clearance, etc., and following up/keeping records on the submission of the Director’s duty travel reports. 4. Maintain and update the Director’s filing system, list of contacts, technical records and reference material (paper based and electronic), make searches for information and provide background, as required. 5. Administer the attendance system and GSM absence dashboard for the department including: - Verifying leaves claimed in GSM against the records of the time and Attendance System, alert staff in case of any discrepancy and inform supervisors of excess leaves/absence. - Submitting leave requests on behalf of absent staff members and following up with staff to ensure confirmation of leaves in GSM. - Responding to staff queries related to leave system and coordinating with Global Service Centre (GSC) and Human Resources (HR) to solve any related issues. 6. Compile divisional briefing material requested for World Health Assembly (WHA), Executive Board (EB) and Regional Director’s annual report, etc., compile materials for use in briefings, meetings or discussions by the Director. 7. Provide accurate information to the office of the Director Programme Management (DPM) for the bi-monthly list of arrivals and departures based on information compiled from department units. 8. Act as focal point for all departmental publications, ensure correct submissions to the Publications Committee and follow up closely with concerned units for timely production and distribution of publications. 9. Process departmental telecommunication expenses. 10. Replace other administrative staff in the department or perform other relevant duties within their scope of responsibility as required.

Results/expected outputs:

• The Strategic Priority: One Billion more people benefiting from Universal Health Coverage • Global Outcome: Improved access to quality essential health services irrespective of gender, age or disability status • Output: Countries enabled to strengthen their health systems to address population-specific health needs and barriers to equity across the life course

Accountability; Adaptability and Flexibility, Client Orientation, Commitment to Continuous Learning, Communication, Creativity, Ethics and Values, Integrity, Professionalism, Respect for Diversity, Self-Management, Working in Teams

progressive administrative roles, working in the UN or other international development organization is an asset • Essential: University degree in business administration, social sciences or related field an asset. • Desirable: Advanced university degree in any of the above fields will be an asset. • Excellent interpersonal skills; culturally and socially sensitive. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;

The UN Volunteer will be based in Cairo which is a family duty station (level A) with a wide range of services (health, education and leisure) and good living conditions. There are a variety of options with regards to the type of housing and neighborhoods in Cairo. The office will support the UN Volunteer with settling in and advice on areas depending on his/her needs and preferences. The Regional Office is located in the neighborhood of Maadi, which offers a large international community, several restaurants, cafes, and recreation possibilities. Cairo international airport is well connected to the region, Europe and Africa.