Administrative Assistant

Volunteering Admin Finance & Economy

Overview

Provide comprehensive administrative support to the Tobacco Free Initiative program

You have:

• Progressive administrative experience, and relevant experience in the UN system is an asset.
• Excellent oral and written skills; excellent drafting, formulation, reporting skills.
• Accuracy and professionalism in document production and editing.
• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners.
• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team.
• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet.
• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

The Tobacco Free Initiative (TFI) is a priority programme for WHO under the Noncommunicable Diseases and Mental Health (NMH) Department, which handles the following areas: •NCD Prevention; •Nutrition •Tobacco Free Initiative •NCD Management; •Mental Health and Substance Use; •NCD Surveillance This Department is providing support to one of the 4 main areas of high priority for the Regional Director, which is the NCDs. The TFI at WHO Regional Office of the Eastern Mediterranean works towards: •Building the capacity of countries from the Eastern Mediterranean Region in tobacco control; •Assisting countries to implement their obligations under the WHO Framework Convention on Tobacco Control (FCTC) by developing coherent legislation and policies through a multi-sectoral approach; •Providing technical support to undertake research in various aspects of tobacco control,including prevalence of tobacco use, tobacco product regulation and trade, health and economic impact, second-hand smoke, smoking and children, and implementation of the Global Tobacco Surveillance System; •Conducting communication and media advocacy to enhance public awareness, including celebration “World No Tobacco Day” on 31 May, every year. The four main areas of work in the TFI are: 1-National capacity building. 2-Legislation developments and the support of the WHO FCTC implementation. 3-Surveillance and monitoring. 4-Communication and media focus. The programme also focuses on the following policies at country level (MPOWER): 1-Monitor the tobacco epidemic including the tobacco industry activities. 2-Protect people from second-hand smoke. 3-Offer help to quit. 4-Warn people from tobacco use health hazards. 5-Enforce total and comprehensive ban on tobacco advertising promotion and sponsorship. 6-Raise taxes.

Within the delegated authority and under the supervision of Regional Adviser, Tobacco Free Initiative (TFI) unit, Noncommunicable Diseases and Mental Health (NMH) the UNV will: • Provide full administrative support including drafting, reviewing and dispatching of correspondence, reports, documents, including for the completion of the GTCR report etc. • Receive, screen and log all incoming correspondence, search for information and attach background, provide unofficial translation, if needed, including for the completion of the GTC Rreport. • Follow up on the implementation of programme activities and ensure timely submission of unit’s contributions, inform and remind professional staff in the unit of deadlines, provide supporting material as appropriate including for the completion of the GTCR report. • Provide full administrative support to the unit’s meetings, draft rationale and cost, compile and process all necessary documentation and liaise with participants including for the completion of the GTCR report. • Carry out the function of project administrator, monitoring availability of funds and financial expenditures according to the approved workplan, and coordinating with country offices on the implementation of the workplan related to the concerned programme including for the completion of the GTCR report. •Perform other requested administrative functions related to running the administrative work ofthe unit including for the completion of the GTCR report. • Coordinate with other units to finalize and complete administrative tasks where needed including for the completion of the GTCR report. • Any other related tasks as may be required or assigned by the supervisor.

• Adaptability and Flexibility;
• Client Orientation;
• Knowledge Sharing;
• Planning and Organizing;
• Self-Management;
• Working in Teams.

progressive administrative experience, and relevant experience in the UN system is an asset. • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word,etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;

Cairo, Egypt is a family duty station with a wide range of services (health, education and leisure) and good living conditions. It has long been a center of the region’s political and cultural life, with high levels of tourism. Like other similar cities, Cairo offers good quality of life in terms of access to shopping centers, banks, medical services, educational facilities, cultural events, etc. The Arab Republic of Egypt has a unique geographical position in Northeast Africa, at the crossroads of Europe and Asia, on the Mediterranean and Red Sea, and its connection to Sub Saharan Africa through the Nile Valley. UN National Youth Volunteer gets the following package: • Volunteer Living Allowance (around EGP 51,136/Month) • Entry Lump-Sum = USD 400 (one-time payment) • Exit Lump-Sum upon completion of contract. • Medical and life Insurance premium/Cigna (100%) and dependents policy. • Access to UNV E-Campus for training and learning including access to LinkedIn learning. Further entitlements and information available at: https://www.unv.org/volunteer-your-country-conditions-service.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org