Admin Assistant for EMRSA and BOS

Volunteering Admin

Overview

Provide administrative support and coordinate events for EMRSA and BOS.

You have:

• Professional work experience at the national and/or international level in administration or relevant programmes.
• Experience with SharePoint is an asset.
• Excellent oral and written skills; excellent drafting, formulation, and reporting skills.
• Accuracy and professionalism in document production and editing.
• Excellent interpersonal skills and the ability to work inclusively and collaboratively with various partners.
• Ability to adapt professionally in a challenging environment and work effectively in a multicultural team.
• Solid overall computer literacy, including proficiency in MS Office applications and database management.
• Self-motivated with the ability to work independently and meet tight deadlines.
• Have affinity with or interest in staff association and volunteerism as a mechanism for sustainable development.

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

Founded in 1948, WHO is the United Nations agency that connects nations, partners and people to promote health, keep the world safe and serve the vulnerable – so everyone, everywhere can attain the highest level of health. WHO leads global efforts to expand universal health coverage. We direct and coordinate the world’s response to health emergencies. And we promote healthier lives – from pregnancy care through old age. Our Triple Billion targets outline an ambitious plan for the world to achieve good health for all using science-based policies and programmes.

As part our commitment to staff, the WHO Eastern Mediterranean Regional Staff Association (EMRSA) with the Business Administration Department (BOS) work together on a number f projects such respectful workplace and the UNV’s assignment will fall in this area.

Within the delegated authority and under the supervision of [EMRSA and BOS] or his/her designated mandated representative(s), the UNV [Admin Assistant for EMRSA and BOS] will:

• Organization and coordination of internal EMRSA events (room bookings, IT support, drafting emails, attending webinars, town halls). • Support the respectful workplace committee’s work (organizing trainings, developing paraphernalia). • Support organization and coordination of other activities in the regional office. • Other activities include some administrative work (meeting agendas, note taking, following up on EMRSA work-plan). • Support ad-hoc projects from the Business Operations office. • Support staff activities toward a more inclusive and respectful environment. • Develop an electronic documentation of activities. • Other communication, public relations, and event planning activities. • Support the coffee mornings and ensure that EMRSA lounge is ready for visitors and virtual meetings. • Update the EMRSA SharePoint daily. • Support EMRSA to get good offers from merchants in the Cairo duty station. • Develop new activities for staff in Cairo duty station and support chapters with their activities. • Any other related tasks as may be required or assigned by the supervisor.

• Results/expected outputs:

• As an active [WHO/EMRSA and BOS] team member, efficient, timely, responsive, client-friendly and high-quality support rendered to [WHO] and its beneficiaries in the accomplishment of her/his functions, including: • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

• Professionalism: • Integrity: • Teamwork and respect for diversity: • Commitment to continuous learning: • Communication: • Flexibility: • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards [WHO]’s mission and vision, as well as to the UN Core Values.

professional work experience at the national and/or international level in administration, or other relevant programmes; experience with SharePoint is an asset, as is experience working in the UN or other international development organization; • Excellent oral and written skills; excellent drafting, formulation, reporting skills; • Accuracy and professionalism in document production and editing; • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel; • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines; • Sound security awareness; • Have affinity with or interest in staff association, volunteerism as a mechanism for durable development, and the UN System.

Cairo, Egypt is a family duty station with a wide range of services (health, education and leisure) and good living conditions. It has long been a center of the region’s political and cultural life, with high levels of tourism. Like other similar cities, Cairo offers good quality of life in terms of access to shopping centers, banks, medical services, educational facilities, cultural events, etc. The Arab Republic of Egypt has a unique geographical position in Northeast Africa, at the crossroads of Europe and Asia, on the Mediterranean and Red Sea, and its connection to Sub Saharan Africa through the Nile Valley. UN National Youth Volunteer gets the following package: • Volunteer Living Allowance (around EGP 51,136/Month) • Entry Lump-Sum = USD 400 (one-time payment) • Exit Lump-Sum upon completion of contract. • Medical and life Insurance premium/Cigna (100%) and dependents policy. • Access to UNV E-Campus for training and learning including access to LinkedIn learning. Further entitlements and information available at: https://www.unv.org/volunteer-your-country-conditions-service.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org