Assistant (Data, Strategy and Innovation Group-DSI)
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Contract
This is a G-4 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 4 years of experience, depending on education.
Salary
The salary for this job should be more than 980 USD.
Salary for a G-4 contract in Manila
The salary of a G-4 depends on the duty station. The minimum salary there is 56,495 PHP (~980 USD) Please note that depending on the location, a higher post adjustment might still result in a lower purchasing power.Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.
More about G-4 contracts.OBJECTIVES OF THE PROGRAMME
The mission of the DSI Group is to support countries to attain universal coverage of health services for better and equitable health outcomes. The development of a sound vision of Member States' health futures that reconcile societal, environmental and economic development with the country's health and development ambitions is a critical precondition for a health system transformation approach that puts countries on a sustainable development trajectory towards a health system that is 'future proof'. Such development needs to be rooted in the generation of relevant data, their sound analysis, the maximization of innovation and a central positioning of Universal Health Coverage as a shared platform for health service delivery. The objective of the Group is to be a driver, facilitator and technical lead of processes that enable a strategic dialogue for health system transformation in Member States building based on close collaboration across the divisions in Regional Office and in country offices in consultation with headquarters.
DESCRIPTION OF DUTIES
Under the general supervision and guidance of the Executive Associate, DSI, the incumbent performs the following functions:
- Provides assistance and performs secretarial duties for DSI team members including screening of incoming correspondence, documents and reports and routes to the supervisor with complete background materials; ensures its distribution and follow up on deadlines;
- Sends routine e-mail messages and prepares draft memorandum and letters ensuring grammatical accuracy and conformity using WHO templates and format;
- Applies correctly instructions referring to the WPR Handbook in particular as regards to the technical unit's responsibility in initiating routine administrative actions related to personnel and projects;
- Creates, organizes and maintains records, both electronic and hard copies, of DSI files with an appropriate system for follow-up on responses and deadlines;
- Prepares relevant memoranda for internal clearance and approval for staff and consultants' duty travels, initiate requests and travel claims in GSM; arranges meetings and prepares documents and briefing folders relevant to the travel;
- Provides support in the arrangements of webinars, on line meetings, face-to-face meetings, workshops and training courses, including drafting of relevant documents; completing various forms related to the meetings; finalizing travel arrangements; preparing meeting SharePoint sites and maintaining files of general information;
- Performs the necessary functions in GSM for procurement of goods and services and facilitates payments. Maintains a Gantt chart for monitoring of submissions of deliverables and release of payments and sends reminders as necessary;
- Assists in the preparation of routine and ad hoc reports using GSM and other related sources of information to assist the AA/Programme and PMO in taking appropriate decisions and actions;
- Occasionally replaces other Assistants/Associates during their absence, and provides support to other Assistants/Associates as needed; and
- Performs other related duties as required.
REQUIRED QUALIFICATIONS
Education
Essential: Equivalent to graduation from secondary school with thorough secretarial training. Desirable: Formal or self-training in the use of standard office software and/or training in Oracle-based or other Enterprise Resource Planning (ERP) systems is an asset.
Experience
Essential: At least three years' experience in secretarial/administrative posts, preferably, in a large or an international organization. Desirable: Experience in the use of standard office software in Oracle-based or other ERP systems.
Skills
-Thorough knowledge of office procedures.
-Good communication and interpersonal skills.
-Ability to act with tact, diplomacy, discretion and respect for confidentiality.
-Ability to discern routine from a nonroutine.
-Ability to prioritize tasks.
-Ability to draft/prepare correspondence, memorandum, summary of meetings and notes for the record.
-Typing and stenographic skills at required speed.
-Good computer skills and ability to adapt to various software applications.
-Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds, and maintain high standards of personal conduct.
WHO Competencies
Teamwork Respecting and promoting individual and cultural differences Communication Knowing and managing yourself Producing results
Use of Language Skills
Essential: Expert knowledge of written and spoken English.
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at PHP 535,559 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
This vacancy notice may be used to fill other similar positions at the same grade level
Only candidates under serious consideration will be contacted.
A written test may be used as a form of screening.
In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
For information on WHO's operations please visit: http://www.who.int.
WHO is committed to workforce diversity.
WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
Added 1 year ago
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Updated 1 year ago
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Source:
who.int
