Archivist/Documentalist (HUMAN RESOURCES), 2 Positions

Contract

This is a I-1 contract. It usually requires 0 years of experience, depending on education. More about I-1 contracts.

Work Location

Nairobi

Expected duration

6 months

Duties and Responsibilities

Org. Setting and Reporting The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org). This position is located in the United Nations Office at Nairobi (UNON), Human Resources Management Service (HRMS), Talent Acquisition Unit (TAU). The Internship is UNPAID and full-time. Interns work five days per week (35 hours) under the supervision of a staff member in the department or office to which they are assigned. Responsibilities Under the direct supervision of the cluster team lead the intern will assist with record keeping, documentation and archiving of documents for Talent Acquisition Unit (TAU): Duties • Arrange and digitize signed contracts received from consultants and individual contractors. • Support with the implementation of SharePoint transfer of documents project on contracts received during COVID 19. • Upload and arrange all documents received during Covid 19 to Teams folders for all our clients. • Support in developing workflows and procedures related to consultants or any other TAU archiving documentation and record keeping. • Create reports and other documentation about consultants and any other required record keeping. • Provide support with the preparation, delivery, and follow up on different activities (e.g. memos, contracts, official documents, communication or others). • Provide data periodically from iNeed regarding consultants and individual contractors eg gender, nationality/geography etc • Update promptly, the documents and excel sheet in Teams for the RCS consultants • Participate in designing and improving archives and records keeping for non-staff (consultants and individual contractors) • Perform other duties as assigned.

Qualifications/special skills

Undergraduate studies in Information Sciences, Human Resources or related area is required. Computer literacy in standard software applications is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship, fluency in English is required.

Additional Information

Not available.

Intern Specific text

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns who are not citizens or permanent residents of the country where the internship is undertaken, may be required to obtain the appropriate visa and work/employment authorization. Successful candidates should discuss their specific visa requirements before accepting the internship offer.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.