Administrative Support Assistant

Volunteering Engineering

Overview

Assist with office operations and facilities management tasks.

You have:

• Demonstrated interest in architectural and civil engineering aspects of building construction, infrastructure upgradation or maintenance
• Proficiency in MS Excel and use of web-based tools
• Interest in sustainability, energy efficiency, and office infrastructure
• Ability to adapt and deliver within tight deadlines
• Strong coordination and communication skills
• Interest in learning from a multicultural, multi-agency environment
• Prior volunteering experience is highly desirable
• Preference will be given to the students from the Scheduled Tribe Communities

Contract

This is a UNV National University contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National University contracts.

The Administration Unit is responsible for the effective and efficient management of office operations, ensuring a supportive environment for organizational functions. This includes facilities management, logistics coordination, procurement support, of-fice maintenance, and adherence to safety and sustainability standards. The unit collaborates with other in-house agencies within the UN House to optimize operational efficiency, streamline processes, and support the overall common administrative needs of the organization, including cafeteria management, facility management, and the management of common premises.

Under the direct supervision of Administrative Associate, the UN University Volunteer will undertake the following tasks:

The Administrative Support Assistant will be responsible for assisting the Common Services team with: • Assist in routine inspections of building systems and facilities to ensure functionality and cleanliness. • Assist in coordination and follow-up on scheduled and preventive maintenance tasks. • Assistance in the supervision and documentation of ongoing and planned construction or renovation works, ensuring progress tracking, safety compliance, and quality control. • Support in collaboration with vendors and third-party service providers for maintenance, cleaning, security, etc. • Support in creation of standard formats for: o Scheduled Maintenance Logs (tracking preventive and routine maintenance). o Duty Sheets for Third-Party Facility Staff (daily/weekly task tracking). • Supporting identification of areas for improvement in office facilities and building interiors, including layout, furniture, utilities, and aesthetic aspects. • Support in documenting maintenance activities, reports, and suggestions for enhancements. • Participating in facility audits, energy efficiency reviews, and sustainability initiatives. • General administrative and facilities-related support tasks as assigned.

Furthermore, UN Volunteers are required to: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for in-stance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country. • Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly arrived UN Volunteers. • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

☒ Adaptability and Flexibility ☒ Client Orientation ☒ Commitment and Motivation ☒ Commitment to Continuous Learning ☒ Communication ☒ Creativity ☒ Ethics and Values ☒ Judgement and Decision-making ☒ Knowledge Sharing ☒ Planning and Organizing ☒ Professionalism ☒ Respect for Diversity ☒ Self-Management ☒ Technological Awareness ☒ Working in Teams

• Demonstrated interest in architectural and civil engineering aspects of building construc-tion, infrastructure upgradation or maintenance
• Proficiency in MS Excel and use of web-based tools • Interest in sustainability, energy efficiency, and office infrastructure • Ability to adapt and deliver within tight deadlines • Strong coordination and communication skills • Interest in learning from a multicultural, multi-agency environment • Prior volunteering experience is highly desirable

Preference will be given to the students from the Scheduled Tribe Communities

New Delhi and the surrounding National Capital Region is a large and bustling metropolis of some 14 million people undergoing rapid changes. The capital city is an administrative, cultural and commercial center with modern amenities and well connected by air. It is a safe place with large expatriate community drawn from embassies, UN agencies, MNCs and foreign businesses. It has short moderate winter and long hot summer.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. This position is based in New Delhi. National UN Volunteers are part of the malicious insurance plan. National UN Volunteers are expected to be culturally sensitive and adjust to the prevailing culture and traditions

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Potential interview questions

Added 8 months ago - Updated 8 months ago - Source: unv.org