Administrative Assistant, GS5, Fixed Term Appointment based in Nay Pyi Taw, Myanmar # 43606 (Open to Myanmar Nationals Only)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,327 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

For every child, hope

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

How can you make a difference?

Under the general supervision of Administrative Specialist serves as a key player responsible for general administrative tasks.

Key functions and accountabilities of the positions (detailed job description attached): SJP_Admin Asst GS5 FT NPT #43606.pdf

1. Consolidate the Supply Plan for Office Supplies and Equipment and raise requisitions for the goods and services office use utilizing operating budget in VISION.
2. Process the administrative related payments and serve as Focal Person for Admin. Unit to interact with Global Shared Service Center.
3. Assist importation of personal effects for the international staff assigned to the country and exportation of personal effects of staff who completed the assignment with country office.
4. Serve as a custodian for petty cash for small value of administrative transactions by making sure relevant chargeable code and correct General Ledger code. The petty cash vouchers are disbursed and timely replenishment of petty cash.
5. Create Asset Master Record (AMR) for assets and attractive items procured by country office and maintain AMR with required accurately.

6. Supervise the Receptionist to ensure smooth communication on internal and external parties.

   To qualify as an advocate for every child you will have…

• Completion of secondary education, preferably university graduate supplemented by technical courses related to the work of the organization.
• A minimum of 4 years of progressively responsible administrative or clerical work experience is required.
• Fluency in English and local language of the duty station is required.
• Relevant experience in a UN system agency or organization is considered as an asset.

Selection Criteria:

The selection criteria are the knowledge, abilities, skills and personal attributes that will be used to determine whether or not a candidate is able to perform the job successfully.

Selection criteria are:

• Experience in handling Petty Cash
• Experience in processing payments
• General Administrative Supports including organizing events/workshops/conference.
• Understanding of UNICEF Procurement Policies and Procedures would be an asset.
• Experience with Export/Import Procedures would be an asset.
• Knowledge on the Supply Plan for Office Supplies and Equipment and raise requisitions, creating Asset Master Record would be an asset.

For every Child, you demonstrate…

UNICEF's values of Care, Respect, Integrity, Trust, and Accountability (CRITA) and core competencies for this position are:

• Builds and Maintains Partnerships (1)
• Demonstrates Self Awareness and Ethical Awareness (1)
• Drive to achieve results for impact (1)
• Innovates and Embraces Change (1)
• Manages ambiguity and complexity (1)
• Thinks and Acts Strategically (1)
• Works Collaboratively with others (1)

The functional competencies required for this post are...

• Analyzing (II)
• Learning and Researching (II)
• Planning and organizing (II)
• Following Instructions and Procedures (II)

To view our competency framework, please visit here.

Click here to learn more about UNICEF’s values and competencies.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is a workplace that welcomes diversity and equal opportunities. If you require any reasonable accommodation for your test, please let us know two days ahead of the test.

UNICEF is committed to promote the protection and safeguarding of all children.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.