Administrative Assistant

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

This United Nations Volunteers (UNV) assignment is part of the Administrative Support Unit of United Nations Office for the Coordination of Humanitarian Affairs (UNOCHA), Regional Office for Asia and the Pacific (ROAP). This UNV assignment will contribute to the administrative work of Humanitarian Advisory Team (HAT) based in Philippines on procedures, and processes in the management of human resources, budget & finance, acquisition & contracts, facilities & property, travel & transportation, and information technology.

The goals are to put in place procedures and carry out transactions in compliance with UN rules and regulations, provide quality and timely administrative & logistical support, and ensure that resources are accurately accounted for and utilized efficiently.

Under the direct supervision of the Senior Administrative Assistant, and overall supervision of the Chief of Administration, UNOCHA ROAP, the National UN Volunteer Specialist will perform the following functions: - Assist preparing documentation for procurement of goods and services including create requisition in the ERP system. - Assist preparing documentation for travel arrangements including create travel authorization and submit expense reports in the ERP system. - Assist preparing documentation for related protocol and visa for official mission matters. - Support the logistic arrangement and inventory management. - Assist preparing all logistics arrangements for the office workshops, meetings, catering services, conference facilities, retreats. Handling all necessary arrangements (e.g., hotel reservations, guest/participant lists, invitations, NVB for visa, background documents, equipment, etc.) - Assist preparing presentations materials using appropriate technology/software. - Maintains files (both paper and electronic) and databases for the work unit. - Prepare routine correspondence. - Performs other duties as assigned.

• Professionalism • Planning an organizing • Teamwork • Client Orientation

administrative, logistics, secretarial support; • Excellent oral and written skills; • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment; • Desirable: Experience working with ERP / Power BI

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials. UN Volunteer allowances and entitlements: - National UN Volunteer Specialist receives approximately PHP 46839.33 as Monthly Living Allowance. - Entry Lump sum: USD 400 paid once at the beginning of the assignment - Relocation Costs: $200 at beginning and end of assignment if duty station is outside of commuting distance (as determined by UNV) - Enrolled in health, life, disability insurance. - Applicable dependents (primary family unit, up to 3) are eligible for health insurance. - Entitled to annual leave, 2.5 days per month. - Provided with Exit allowance (paid on successful completion of the assignment) PHP 3903.28. (for each month served, paid on completion of contract)

For more information about UNV Conditions of Service and Entitlements, please refer to the following: - https://www.unv.org/become-volunteer/volunteer-your-country - https://www.unv.org/sites/default/files/unvpf/UNVcos2021%20Complete%20hi-res-final_compressed_30.08.2021.pdf