Administration Technical Assistant Iraq Ramadi (open to internals only)

Overview

Implement support functions responsibilities in Ramadi.

You have:

• Experience from working as a Support Function Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Working knowledge of English
• Proficiency in Arabic
• Strong organisational and team working skills
• Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communication
• Good cultural awareness and sensitivity

Purpose of the role

The purpose of the Admin TA position is day to day implementation of the support functions responsibilities in South Central Sub Office in Ramadi.

Qualifications

Professional competencies

• Experience from working as a Support Function Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Working knowledge of English
• Proficiency in Arabic
• Analytical skills
• Proven ability to plan and implement
• Motivated and keen to learn
• Strong organisational and team working skills
• Good cultural awareness and sensitivity
• Good computer application skills in Microsoft Excel, Word, PowerPoint, database and network communication

Behavioral competencies

• Handling insecure environments
• Planning and delivering results
• Working with people
• Analysing
• Communicating with impact and respect
• Coping with change

What We Offer

We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions.
• To act as one unified and inclusive team.
• To be accountable to the donors that make our work possible; the people we exist to serve, and to each other… the members of our NRC family.

Contract Duration: until 31 December 2025 (our contract renewal cycle runs from January to December) Duty Station: Ramadi - Iraq with Health Insurance is provided Salary: G4, according to NRC’s Iraq salary scale and terms and conditions. Female candidates are strongly encouraged to apply

For more information please read the job description

Responsibilities

What you will do

• Adhere to NRC policies, tools, handbooks and guidelines
• Assist with the implementation of the admin function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of Admin related documents
• Promote and share ideas for improvement of the administration function

Specifically, you will;

• Responsible for direct purchases in coordination with the Logistics Technical Officer in Baghdad
• Arrange for visitor requirements
• Make appointments and keep itineraries for NRC visitors when required.
• Manage the office, ensuring all bills are regularly paid on time, and office is fit for purpose.
• Coordinate with the landlords for office on issues related to maintenance, utility payments and lease agreements.
• File administrative documents according to procedures and maintain stock of office supplies in Ramadi office.
• Purchasing office stationery, phone credit cards and office supplies such as Gas, keys, SIM cards, and other purchasing.
• Hotels reservation for training, workshops, NRC event, meetings and conferences.
• Ensure that Ramadi office is kept clean, tidy and organised. Liase with Logistics when disposal processed need to be undertaken.
• Responsible for preparing office contingent workers’ payments in line with Finance SOP and passing to Finance
• Responsible for preparing office daily workers’ payments in line with Finance SOP and passing to Finance
• Provide other support as requested by the line manager

Apply now

Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: nrc.no