Finance Assistant

Finance & Economy

Overview

Ensure accurate financial transactions and assist with processing payments.

You have:

• Ability to manage integra data entry for accounts payable and accounts receivable.
• Experience in bank reconciliation statements preparation.
• Knowledge of financial transaction processing and internal control systems.
• Skills in maintaining organized and documented filing systems.
• Ability to train finance volunteers and support your supervisor.
• Good understanding of vendor payment processes and invoice tracking.

Job Description

The Finance Assistant will be responsible for ensuring IRC systems and procedures of internal controls are followed when committing financial transactions in IRC Financial system. Processing Payments, Reconciliation and providing up to date data.

Major Responsibilities: Payment processing, Cash and Bank Management Ensure that all payments are fully supported and are authorized at set limits as per IRC Iraq delineation chart before disbursement. Prepare the Invoice Journal and payment journal and submit to workflow for approval and ensure the same are posted into integra system after approval. Manage integra data entry for accounts payable and accounts receivable by ensuring the information is accurate and the correct financial dimensions are used before processing. Monitor and track all vendor invoices submitted to Finance and ensure they meet the 3-way match before processing the invoice journal. Ensure that the vendor invoices are processed in a timely manner. Responsible for preparation of Journal for all cash received or deposited into bank account and submitted to the workflow for approval. Ensuring that vendors payments journals are settled in a timely manner. Responsible for preparation of bank reconciliation statement on a weekly basis for bank account and any discrepancies are brought to attention of Finance Officer. Maintain an organized and well documented Filing folder for invoice journals and payments journals in sequential filing system for easy retrieval and ensure that Invoice / Payment Journals are well supported with relevant original documentation. Support in retrieval of documentation during the auditing and verification of financial documents as requested by Donor/auditors. Carrying out finance officer duties in his/her absence.

Other Tasks Ensure that all statutory deduction is remitted by the due date. Maintain an organized and well-documented archive (all files must be labeled properly and visibly) and a sequential filing system for all processed payments. Maintain an organized and well-documented archive specifically for BMZ and ECHO as per the specified internal IRC Policy for review on a quarterly basis by the finance manager and DDF. Managing the accounts payable by email and ensuring the invoice tracker is updated and invoices are shared with the field offices. Training Finance volunteers and ensuring they are equipped with necessary information. Supporting the Project office assigned to you. Any other duties assigned by the supervisor.

Key Working Relationships: Position Reports to: Area Coordinator Position technically supervised by: Finance coordinator Position directly supervises: N/A Indirect Reporting: N/A

Internal: IRC Programs and Operations. External: Official bank agents.

Qualifications

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: rescue.org