Administration Assistant
Provide administrative support to staff and visitors in the Satellite office.
This opening expired 10 months ago.
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Overview
Provide administrative support to staff and visitors in the Satellite office.
You have:
- Higher diploma in Administration, Business, Education and/or a relevant field from a recognised university.
- At least 2 years’ experience working areas of administration, operational support, and management in relatively large organisations of similar complexity to PIZ
Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. We support children’s rights from birth until they reach adulthood and we enable children to prepare for – and respond to – crises and adversity.
We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. In Zimbabwe, we have been building powerful partnerships for children for over 31 years. Plan International operates an equal opportunities policy and actively encourages diversity.
Job Description
Reporting to the Administration and Procurement Coordinator, the Administrative Assistant provides administrative support to staff and visitors in the Satellite office; the job holder interacts with key external stakeholders in the course of performing her/his duties as an Administrative Assistant at the front desk.
Accountabilities
- Reception Services
- Facilities Management and Maintenance
- Administrative and Logical Support
- Risk & Resource Management
- Safeguarding, Gender Equality and Inclusion
Click this link to view the full Job Description
The individual
Desired skills and competencies
- Higher diploma in Administration, Business, Education and/or a relevant field from a recognised university.
- At least 2 years’ experience working areas of administration, operational support, and management, in relatively large organisations of similar complexity to PIZ
Interested candidates who meet the above requirements are required to submit their curriculum vitae & cover letter outlining their suitability for the position. A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
This position is open to Zimbabwean nationals and people with the right to work in Zimbabwe.
Location: Bulawayo
Type of role: Fixed Term Contract
Closing Date: 18 September 2025
Please note that Plan International will never send unsolicited emails requesting payment from candidates.
Potential interview questions
| Describe your experience in providing administrative support. | The interviewer wants to know your relevant administrative experience. | Discuss specific administrative roles you have held and the tasks you performed. |
| How do you manage multiple tasks in a busy environment? | This question assesses your organizational skills and ability to prioritize. | Pro members can see the explanation. |
| Can you share an experience where you had to resolve a conflict in the workplace? | Pro members can see the explanation. | Pro members can see the explanation. |
| What measures do you take to ensure confidentiality in administrative roles? | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle feedback and criticism from supervisors or colleagues? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies would you use for effective facilities management? | Pro members can see the explanation. | Pro members can see the explanation. |
| Describe a time when you had to work with external stakeholders. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you ensure gender equality and inclusion in your work? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 10 months ago
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Updated 10 months ago
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Source:
jobs.plan-international.org
