Administration and Finance Assistant

Volunteering Admin Finance & Economy

Overview

Provide administration and financial support for environmental initiative

You have:

• Bachelor's degree in Finance, Business Administration or related field.
• At least 1 year of relevant experience in administrative support.
• Experience in financial management and budgeting processes.
• Ability to work independently and on a team.
• Strong organizational skills and attention to detail.

Contract

This is a UNV National Youth contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Youth contracts.

Social forestry plays a pivotal role in promoting sustainable forest management and advancing climate action within the REDD+ framework. A key strategy involves postponing tree cutting to enhance carbon storage, aligning with REDD+ objectives and making a significant impact on climate change mitigation. Since 2019, the Indonesian Environment Fund (IEF) has applied this strategy through its Revolving Fund Facility (RFF) by using deferred tree cutting as collateral for loans. This approach optimizes forest resources for carbon sequestration and biodiversity conservation.

The application of conventional revolving loan scheme through RFF has made notable progress. As part of its forward-looking strategies, the IEF identifies a strong opportunity for Sharia-compliant financing scheme to meet the specific interest of the predominantly Muslim population. This effort is expected to greatly expand its reach and effectiveness, unlocking new opportunities for sustainable and inclusive financing.

In the above context, the IEF is collaborating with UNDP through the UN-REDD Programme in establishment of Sharia-compliant internal procedures and governance frameworks, as fundamental tools for its RFF to fully comply with Sharia-based loan scheme. In support of this ten-month initiative, UNDP Indonesia is seeking a dynamic and skilled Administration and Finance Assistant to support the handling of administrative and financial aspects. This role is crucial to ensure effective management of administrative and financial documentation throughout the initiative implementation.

The selected Administration and Finance Assistant will be based at the Indonesian Environmental Fund (IEF) office in Jakarta, Indonesia.

Under the direct supervision of National Project Manager - UNDP Indonesia and Director for Fund Distribution IEF, the UN Volunteer will undertake the following tasks: 1. Support to compile, summarize, and present basic information/data on the development of the initiative of Strengthening Social Forestry in REDD+ through Sharia-Compliant Business Revolving Fund Facilities under UN-REDD Programme. 2. Support to review assessment documents for completeness and compliance with rele-vant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval. 3. Support the focal point for Administrative and office coordination of project implemen-tation activities to process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc. 4. Support for provision of general office assistance such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; establish-ment of filling system and maintenance files/records; organization of meetings, work-shops; routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc. 5. Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities: • Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities. ; • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

☒ Accountability ☒ Adaptability and Flexibility ☒ Building Trust ☒ Client Orientation ☐ Commitment and Motivation ☒ Commitment to Continuous Learning ☐ Communication ☐ Creativity ☐ Empowering Others ☒ Ethics and Values ☒ Integrity ☐ Judgement and Decision-making ☐ Knowledge Sharing ☐ Leadership ☐ Managing Performance ☒ Planning and Organizing ☒ Professionalism ☒ Respect for Diversity ☐ Self-Management ☐ Technological Awareness ☐ Vision ☒ Working in Teams

administrative support. Additional experience in analytical support for environmental related sector will be an advantage. Additionally, the following characteristics are desirable, but not required. • Able to work both in team and independently with minimum or no supervision. • Experience in providing administrative supports for development agencies or institution. • Experience in providing supports for environmental related projects. • Ability to work independently and as part of a team, managing multiple tasks and dead-lines effectively. • Passion for climate action, sustainable development, and environmental advocacy.

The position will be based in the Jakarta, capital of Indonesia and home to the Association of Southeast Asian Nations (ASEAN) Secretariat, where basic living needs, including accommodation, banking facilities, medical facilities and telecommunications/internet services are readily available.

All staple foods such as rice, bread, meat, vegetables, fruits, salt, sugar, cooking oil, etc. can be found in the markets, along with basic hygiene products and household supplies, including variety of imported goods. Almost all items can also be ordered for delivery (from grocery to cooked food to household essentials) through various mobile applications.

Jakarta has numerous good restaurants as well as plenty of attractive malls and shopping centres, making it one of the most vibrant cities to live in South-East Asia. Jakarta’s climate is generally hot and humid, with the Indonesian wet and dry seasons dividing the year in two. Average temperature is in the upper 30°C range year-round, and the rainy season lasts between November and March.

Jakarta offers various housing options, from modern apartments in central areas to more affordable rentals in suburban districts. Central locations are convenient but tend to be more expensive. The city is known for heavy traffic congestion, but the Mass Rapid Transit (MRT), Light Rail Transit (LRT), and TransJakarta buses, along with ride-hailing services, provide effective travel solutions.

Basic utilities such as electricity and water are generally available, though service quality can vary by area. Healthcare facilities include both public hospitals and private clinics, with private options often preferred for their higher standards. The cost of living is moderate. Basic expenses such as food and local transportation are affordable, while imported goods and certain services may be more expensive. Most areas are generally safe, but standard precautions against petty crime are recommended.

Mobile phone is the most reliable tool to communicate, and internet services are readily avail- able at the apartment complexes. ATMs are located on every other street in Indonesia and international cards can usually be used to withdraw Indonesian Rupiah. You can check full entitlements at the duty station at https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos.

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Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: unv.org