Admin and HR Officer

Human Resources

Overview

Manage HR and admin operations for IRC Kayin.

You have:

• Bachelor’s degree and with Advanced Diploma in Human resources and Office Administration or equivalent of 3 year experience in relevant field.
• Minimum of 3 years professional experience, preferably in complex humanitarian settings.
• Written and spoken fluency in English is required.
• Local Language are encouraged.

Job Description

Job Overview/Summary: The Admin and HR officer will be line managed by Field Coordinator (SE region) and based in Hpa-an, Kayin State. The Admin and HR Officer to assists HR and Admin Unit (Yangon) and Field Coordinator by managing the day-to-day operation of the Admin/HR & Operation for Southeast.The Admin and HR Officer will be fulfilling the Admin and HR functions in IRC Kayin and Kayah.

Main Responsibilities

General

- Works as a key player responsible for the implementation of IRC programs with attention to program quality and ensure necessary supports are rendered to the program staff. - Perform office day to day works including proper usage of office equipment, transportation and accommodation arrangement for program staff to field sites. - Any additional duty assigned by the supervisor.

HR Tasks

- Collect Attendance sheet, leave forms, time sheet and other necessary documents and deliver to Yangon HR office. - Post and circulate internal and external vacancy announcements. - Participate in relevant interview panels. - Make sure that all the staff is issued ID cards. - Coordinate with Senior HR Officer to provide support to program and operations staff in the interpretation of HR policies and procedures and provide technical support on HR issues. - Collect and review staff Performance appraisals and share with the Country Office in timely manner and provide effective feedback to the management on these. - Ensure proper orientation for all new staff with periodic; such orientations must be held with HR, Finance, Supply Chain, Security, IT and Programs. - Issuing pocket emergency contact list cards. - Recruitment & Selection; NRR form, advertisement, developing questionnaire, interview & selection to Assistant level & below - Telephone calling tree to all staff. - NSPP orientation to staff.

Administrative tasks

- Coordinate with program staff to arrange transportation and accommodation for the staff and visitors to travel to field sites, airport pick up and other travels in the area. - Collect invoices and prepare Payment Requests to settle the transportation and accommodation expenses of the staff and visitors. - Cooperate with Yangon office to get TA for international staff visiting the area and deliver to relevant government departments in due time. - Prepare draft letter to issue to government and/ or other agencies. - Prepare report on international staff visit to submit to in line ministries. - Prepare necessary arrangement for local monthly coordination meeting. - Participate in monthly meeting at office with program staff to have effective coordination.

Office management

- Develop a good and proper filing system for all documents. - Develop and keep maintain good relationship and coordination with program staffs for better working environment. - Cooperate with Finance Officer and Yangon finance team to settle the payment related with field office expenses.

Reporting

- Ensure timeliness and completeness of field office monthly Admin reports to IRC Yangon office and local State government. - Take the role of note taker in monthly office coordination meeting, draft meeting minutes and circulate internally.

Supervision

- Assign tasks to security guards and cleaner. - Directly monitor the works of security guard, driver and cleaner.

Qualifications

What should you have?

Education

- Bachelor’s degree and with Advanced Diploma in Human resources and Office Administration or equivalent of 3 year experience in relevant field.

Experiences

- Minimum of 3 years professional experience, preferably in complex humanitarian settings. - Strong troubleshooting abilities, especially in networking, MS Applications and MS Operating Systems.

Competencies

- Exposure to Applicant Tracking systems and recruitment experience strongly preferred. - Proven ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional grace. - Strong acumen in establishing positive working relationships with employees and all other stakeholders to maximize cooperation and productivity. - Strong proficiency in MS Word, Excel, and PowerPoint is required. - Strong organizational, and administrative skills required. - Proven sense of professional discretion, integrity, and ability to manage situations diplomatically and to effective resolution. - Commitment to continual learning and development.

Language

- Written and spoken fluency in English is required. - Local Language are encouraged.

Myanmar nationals with relevant skills sets and proven experience of working at international level are strongly encouraged.

Apply now

Potential interview questions

Added 1 year ago - Updated 1 year ago - Source: rescue.org