Admin and HR Assistant

Contract

This is a DRC - National contract. More about DRC - National contracts.

Employment category: I

Reporting to: Support Services Team Leader

Unit/department: Support Services – HR & Admin

Location: South Kordofan (Kadugli)

Overall purpose of the role:

Under the supervision of the Support Services Team Leader, HR and Admin assistant is responsible for assisting in daily HR and Admin operations.

Responsibilities:

Human Resources

• Filing of employee records as per legal and internal requirements
• Develop and manage relevant HR & Admin trackers - including leave, recruitment, learning and staff location
• Support with administrative tasks related to recruitments, including posting of vacancies and coordination with candidates
• Support with practical tasks related to staff onboarding and off-boarding, including coordination with the Supply Chain unit
• Support with basic tasks related to payroll, social security and insurance
• Responsible for ensuring that employees have valid ID cards at all times

Administration

• Perform administrative task related to document management; including printing, coordinating signatures, scanning, and archiving
• Book hotels and flights for DRC staff
• Coordinate practicalities related to events, meetings and trainings
• Monitor the stock level of office supplies and stationery and prepare replenishment orders
• Handle DRC Guesthouse management including occupation planner, supplies, and maintenance

Experience and technical competencies: (include years of experience)

To be successful in this role we expect you to be quality-focused, organized and able to use technology in a smart way to facilitate your work. You take pride in offering top-notch service to colleagues and external stakeholders, and you love working in an international, dynamic and fast-changing environment. Moreover, we expect the following:

• Minimum 1 year of relevant work in a similar job
• Deep knowledge of local context (South Kordofan)
• Diploma in Business Administration or related area
• Good communications skills
• Fluency in English and Arabic
• Ability to deal with emergency

Education: (include certificates, licenses etc.)

Diploma in Business Administration or related area

Languages: (indicate fluency level)

• Fluency in English
• Arabic

Key stakeholders: (internal and external)

• External: Suppliers, landlords, repairs,
• Internal: Programme, Finance, HR