Admin and HR Assistant
Assist in daily HR and Admin operations
This opening expired 4 years ago.
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Overview
Assist in daily HR and Admin operations
You have:
- Minimum 1 year of relevant work in a similar job
- Deep knowledge of local context (South Kordofan)
- Diploma in Business Administration or related area
- Fluency in English
- Fluency in Arabic
- Good communications skills
- Ability to deal with emergency
Contract
This is a DRC - National contract. More about DRC - National contracts.
Employment category: I
Reporting to: Support Services Team Leader
Unit/department: Support Services – HR & Admin
Location: South Kordofan (Kadugli)
Overall purpose of the role:
Under the supervision of the Support Services Team Leader, HR and Admin assistant is responsible for assisting in daily HR and Admin operations.
Responsibilities:
Human Resources
- Filing of employee records as per legal and internal requirements
- Develop and manage relevant HR & Admin trackers - including leave, recruitment, learning and staff location
- Support with administrative tasks related to recruitments, including posting of vacancies and coordination with candidates
- Support with practical tasks related to staff onboarding and off-boarding, including coordination with the Supply Chain unit
- Support with basic tasks related to payroll, social security and insurance
- Responsible for ensuring that employees have valid ID cards at all times
Administration
- Perform administrative task related to document management; including printing, coordinating signatures, scanning, and archiving
- Book hotels and flights for DRC staff
- Coordinate practicalities related to events, meetings and trainings
- Monitor the stock level of office supplies and stationery and prepare replenishment orders
- Handle DRC Guesthouse management including occupation planner, supplies, and maintenance
Experience and technical competencies: (include years of experience)
To be successful in this role we expect you to be quality-focused, organized and able to use technology in a smart way to facilitate your work. You take pride in offering top-notch service to colleagues and external stakeholders, and you love working in an international, dynamic and fast-changing environment. Moreover, we expect the following:
- Minimum 1 year of relevant work in a similar job
- Deep knowledge of local context (South Kordofan)
- Diploma in Business Administration or related area
- Good communications skills
- Fluency in English and Arabic
- Ability to deal with emergency
Education: (include certificates, licenses etc.)
Diploma in Business Administration or related area
Languages: (indicate fluency level)
- Fluency in English
- Arabic
Key stakeholders: (internal and external)
- External: Suppliers, landlords, repairs,
- Internal: Programme, Finance, HR
Potential interview questions
| Can you describe a time when you managed multiple administrative tasks at once? | This question assesses your organizational skills and ability to multitask. | Share an example that illustrates how you prioritized tasks and maintained efficiency. |
| How do you ensure compliance with record-keeping regulations? | The interviewer wants to gauge your attention to detail and knowledge of relevant policies. | Pro members can see the explanation. |
| Describe a challenging situation you encountered while coordinating events or meetings. | Pro members can see the explanation. | Pro members can see the explanation. |
| How do you handle conflicts between team members? | Pro members can see the explanation. | Pro members can see the explanation. |
| What strategies do you use to communicate effectively with diverse stakeholders? | Pro members can see the explanation. | Pro members can see the explanation. |
Added 4 years ago
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Updated 1 year ago
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Source:
drc.ngo
