ACQUISITION PLANNING OFFICER

Senior Logistics & Procurement

Overview

Participate in planning and implementing disposal of UN property assets.

You have:

• High School Diploma or equivalent is required.
• Technical or vocational certificate in logistics, supply chain management, business administration and/or procurement is required.
• Minimum of ten years of progressively responsible experience in supply chain management, logistics, procurement, administration or related area is required.
• At least three years of experience at the international level in relevant fields is required, or a minimum of five years for those with a first level university degree.
• Experience with MRP, ERP including SAP ECC is desirable.
• Fluency in English (oral and written) is required; working knowledge of French is desirable.

Contract

This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting

The position is within the Liquidation Entity of the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA), at Bamako. The incumbent participates in planning and the implementation of the downsizing of the property portfolio of various commodities (e.g. information technology and communication, equipment, vehicles, medical equipment and supplies, food rations, fuel, construction and building maintenance materials, stationery and office supplies, furniture and fixtures, accommodation and office equipment etc.), taking into account different disposition options, including holdings in-situ and requirements from other field operations, other Secretariat entities, United nation Agencies, Funds and Programmes, asset disposal schedules, and ongoing assessment, and prioritization of disposition actions. The incumbent will report to the will report to the Chief of Section, Logistics under Supply Chain Management Service.

Responsibilities

Within the limits of delegated authority, the Aquisition Planning Officer, FS-6 will be responsible for performing the following duties: • Prior to formulation of the Preliminary Asset Disposal Plan (PADP), liaises with technical units asset managers to prepare their projected asset decommissioning schedules based on mission drawdown and liquidation priorities. • Consolidates and compares asset disposal projections and plans from technical units through review of stock holdings, consumption patterns, commercial sales cycle times, requirements and forecasts of internal and external customers. • Liaises with UN Global Service Centre (UNGSC) and/or UN headquarters regarding the submission of the mission's Preliminary Asset Disposal plan as input for the consolidated global acquisition plan. • Monitors mission availability of property in assigned categories to ensure ttaht transfers and disposal activities are based on forecast plan; Liaises with counterparts in other Missions on item availability to enable them making decision to acquire new items either for replacement or additional requirements. • Initiates actions leading to the implementation of the Mission Asset Disposal Plan, taking into account different sourcing options, including demonstrated requirements from other antities, local market and other conditions, logistics forecasting, inventory holdings, stockouts, consumption patterns, shipping schedules, and supply chain data quality assurance ongoing assessment and prioritization of operational supply chain requirements. • Contributes to planning, development and management of the property downsizing process for various services and commodities (e.g. information technology and communication equipment, vehicles, medical equipment and supplies, food rations, fuel, construction and building maintenance materials, stationery and office supplies, furniture and fixtures, accommodation and office equipment etc.), including disposal and transfer planning and coordination of transportation requirements and consolidation of outbound deliveries, disposal contracts requirements and decommissioning plans of assigned commodities, taking into account the different disposal methods, lead times and shipping available. • Contributes to the execution of internal controls over disposal activities and support functions. • Advises recipient entities and technical units periodically on the progress of transfer activities and detailed status of implementation of the dispsition plan, including a full range of issues encountered, providing them with support and guidance at all stages of the transfer/disposal cycle, and prepares the quarterly review for submission to UNGSC and DOS. • Meets regularly with internal stakeholders to review the Mission Asset Disposal Plan based on changing priorities and emergencies as related to the assigned materials/services groups to ensure an efficient and cohesive approach to managing areas of mutual interest. • Carries out programmatic/administrative tasks necessary for the functioning of the Section, including review of cost estimates from technical units, monitoring performance parameters and critical indicators and reporting on work programme performance. • Prepares a variety of internal mission Standard Operating Procedures (SOPs), guidelines and instructions governing the disposal planning and execution; contributes to the preparation of global SOPs, guidelines and instructions governing the disposal process, including processing sales and transfers. • Devises and maintains a computer-based system to track property downsizing activities by disposal reason and method, location, commodity group and provides regular updates. • Prepares integrated, timely and accurate reports to monitor and track all aspects of the Mission return supply chain processes to ensure an uninterrupted disposal of goods in compliance with the drawdown and liquidation schedules. • Oversees and ensures compliance & quality assurance with focus on data integrity while generating periodic reports and effective monitoring of key performance indicators (KPIs). • May provide guidance to and supervise new/junior staff. • Performs other related duties as required.

Competencies

Professionalism: Knowledge of regulatory framework governing the disposal of United Nations property during liquidation of a peacekeeping operation. Analytical capacity and proven business process management and project development skills. Ability to apply analytical skills in a wide range of statistics on logistics and property management support operations and formulate proposals for corrective actions. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

• High School Diploma (or equivalent) is required.

Job - Specific Qualification

• Technical or vocational certificate in at least one of the following areas is required: logistics, supply chain management, business administration and/or procurement.

• Computer skills; good working knowledge of software applications such as Word, Excel, Access, PowerPoint and databases. UMOJA (UN ERP) Source to Acquire training, for the acquisition of goods and/or services in support of the requisitioning and procurement process is required.

Work Experience

• A minimum of ten (10) years of progressively responsible experience, including at least three years at the international level, in supply chain management, logistics, procurement, administration or related area is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first level university degree.

• Experience with MRP (Materials Requirements Planning), ERP (Enterprise resource planning), e.g. SAP ECC (ERP Central Component), or SRM (Supplier Relationship Management) in the areas of scheduling, procurement and logistics processes is desirable.

• Experience in providing logistics and supply chain support services in a conflict or post conflict environment is desirable.

Languages

• English and French are the working languages of the United Nations. Fluency in English (both oral and written) is required. • A working knowledge of French is desirable.

Assessment

• Assessment: Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

• Position is temporarily available within the MINUSMA Liquidation Team until 31 December 2024. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. • While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. • Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. • Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." • Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Potential interview questions

Added 2 years ago - Updated 1 year ago - Source: careers.un.org