Accounts Payable Specialist

Finance & Economy

The Organization We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

· No child dies from preventable causes before their 5th birthday · All children learn from a quality basic education and that, · Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information: Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

JOB TITLE: Accounts Payable Specialist TEAM: Nigeria Country Office LOCATION: Abuja GRADE: 3 POST TYPE: National CHILD SAFEGUARDING: Level 3- The responsibilities of the post may require the post holder to have regular contact with children or young people and, in the overseas context all posts are level 3 posts in view of potential situations which may allow staff unsupervised access to vulnerable children and young people. ROLE PURPOSE:

This position will be responsible for implementing and/or coordinating all financial support functions for the state office and specifically.

1. To provide sound financial management, manage the financial information function, train and manage financial relationships with partners and stakeholders.

2. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

   SCOPE OF ROLE:

Reports to: Finance Manager- Compliance & Control

Staff directly reporting to this post: Finance Officer

Matrix Report – Finance Director

KEY AREAS OF ACCOUNTABILITY:

Key Accountabilities

Have essential knowledge of finance and accounting. Ensure that roles and responsibilities are clear and have strong understanding of all of Donor’s and Save the Children’s regulations and policies, especially the core policies such as Finance policies and procedures, Child Safeguarding Policy, Code of Conduct, Fraud & dishonesty policies, Anti-bribery and corruption policy and whistle blowing policy.

Payment Review

1. Lead on invoice upload for the country office.
2. Ensure all invoices are actioned within set timelines and vendors, receive value based on agreed timelines.
3. Reconcile balances on account payable control account (20000).
4. allocate all consolidated invoices before month end.
5. Manage the account payable accounts and ensure all corrective actions are completed before month end and year end close.
6. Provision of remote support to field offices on accounts payable on related matters.
7. Review on a weekly basis, Open items for all suppliers and take corrective actions as required.
8. Monitor invoice integration failure, troubleshooting and identifying the root cause of the failure and resolve accordingly.
9. Actively archiving of weekly approved payment run document and audit process.
10. Assist during audit to retrieve all relevant documents for audit exercise.
11. Prepare and remit accurate withholding taxes every month.
12. Assist others requiring information on transactions to retrieve relevant vouchers.
13. Ensure adequate safeguarding of all financial instruments.
14. Preparation and submission of monthly Balance Sheet Reconciliations
15. Focal person on PROSAVE invoicing and reconciling in the state and Pro-team meetings.
16. Any other duties as assigned by the supervisor or line manager.

Procurement

1. Represent Finance at Procurement Committee meeting.
2. Validate Purchase Vouchers within the Finance Coordinator’s Limit
3. Follow up on all outstanding invoices, payments in the field offices.

Statutory Regulations

1. Make statutory payments to the relevant authorities such as WHT deductions and ensure adequate documentation is kept in the office.
2. Prepare and submission of monthly EFCC report

Business Partnering

1. Conduct state level finance induction for all new staff on finance policies, systems and procedure.
2. In collaboration with the line manager support the training in financial management in accordance with SC’s financial management policies.

Audit Support:

1. Assist with the Internal and External audit preparations including putting together relevant documentations for the audit.
2. Follow up on audit issues and provide appropriate response with support from Finance Manager

Safeguarding

1. Provide support in developing a master budget for Child Safeguarding to address gaps in compliance standard.

   SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

1. accuracy and timeliness in all areas of responsibility
2. high level of accuracy in work, and ability to analyse complex sets of relationships and situations.
3. holds self and others accountable.

Ambition

1. creating best-in-class EA function
2. future-orientated, thinks pro-actively.

Collaboration:

1. working effectively with stakeholders to achieve common goals.
2. excellent communication and interpersonal skills
3. builds and maintains effective relationships, with their team, colleagues, members and external partners.
4. approachable, good listener, easy to talk to

Creativity:

1. designing more effective admin systems
2. willing to take disciplined risks.

Integrity:

1. Honesty, encourages openness and transparency, demonstrates highest levels of integrity.

   1. Professional accountancy qualifications – ACA, ACCA, CPA, CIMA, CNA

   QUALIFICATIONS

MANDATORY:

1. HND/BSc./MBA in accountancy
2. Minimum 5 years’ experience in INGO
3. Proficient in computer skills with an excellent working knowledge of Excel.
4. Perfect understanding of Nigerian tax laws and other compliance regulations

DESIRABLE:

1. Experience working in a multi donor environment is considered a very strong advantage
2. Financial Analysis and Reporting skills
3. Audit or tax consultancy experience

4. Knowledge of Agresso FMS

   Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Apply now

Added 3 hours ago - Updated 3 hours ago - Source: savethechildren.net