Zonal Procurement Lead - Nusa Tenggara Timur

Logistics & Procurement

Overview

Lead procurement management for projects and ensure compliance with standards.

You have:

• A Bachelor’s degree is essential / hold certification in CIPS is mandatory.
• A minimum of 3 years’ experience in the procurement service sector, preferably within the humanitarian field.
• Over 1 year of experience managing a team.
• Professional fluency in both Bahasa Indonesia and English.
• Capability and readiness to travel domestically or internationally, up to 25% of the time.
• Strong proficiency in computerized accounting systems.
• Demonstrated problem-solving abilities and the capacity to exercise independent judgment.

Wahana Visi Indonesia is a Christian humanitarian organization dedicated to work and collaborate to empower the most vulnerable children, family and community through community development, advocacy, and emergency response for sustainable transformation regardless of religion, race, ethnic or gender.

Since 1998, Wahana Visi Indonesia has carried out various community development programs focusing on children. Hundred thousands of children in Indonesia have been benefited from WVI’s accompaniment program. Wahana Visi Indonesia is a trusted partner of World Vision International.

Key Responsibilities:

This position is responsible for leading procurement management of projects, offering technical advice, from prepositioning of donor funding opportunity and aligning them to meet compliance per ministry’s standard and procedures, at the zonal/cluster level.

The role includes daily coordination of supply chain processes, ensuring all activities with WV regulations and donor requirements, and maintaining strong internal controls. Additionally, the position provides procurement performance analysis to support zonal/project management decisions, promoting cost-effectiveness and efficiencies aligned with global initiatives.

During emergencies, this position ensures procurement systems are in place to deliver rapid and effective responses, while maintaining accountability.

Strategy Development & Planning

• Contribute in development of procurement strategy, annual plan, procurement risk identification & assessment.

• Facilitate Planning & Budgeting, Mid-Year Review Procurement Plan and conduct the consolidation of Annual Procurement Plan,

• Review procurement process to meet the procurement audit standard and conduct the revision of guidance and procedures
• Conduct capacity building plan to local partners and improve the overall business practice regarding local partnering

Resource Acquisition & Management/ Engagement/Project Management

• Work together with finance team (Acquisition), resource development team and program team in proposal development process, to anticipate and plan resource needs.
• Provide operational advice on supply chain management aspect during the process of the Go/No-Go Decision, project proposal development, agreement development, kick-off workshop and agreement amendment.
• Coordinate closely with other program team to arrange the procurement plan and service delivery

Capacity Building/ Technical works

• Provide coaching & guidance for procurement team member in zonal/cluster, fostering collaborative and efficient team.
• Facilitate non-procurement staff at the zone and cluster level in using the corporate system and understanding the information, data and reports for the delivery of good programs.
• Provide Christian leadership and support to enrich the organization’s life, faith, Christian commitments and ministry to the disadvantaged children and communities we seek to serve

Accountability & Quality Assurance

• Manage robust procurement operations at the projects in the zone to promote cost-efficiency, value for money and higher yield to ministry
• Coordinate procurement activities to meet the accountability and quality and to align with partnership/donor/statutory requirement, policies and standard
• Lead the data management at the zone and cluster, reporting and analytics and become the strategic business partner who is responsive to organisational needs. Analyse the data & information and provide insights to key stakeholders to improve decision making.
• Perform BPS process by monitoring of the Watchdog utilisation and Blocked Party Screening (BPS) compliance
• Provide technical assistance to the Zonal Program Manager, Zonal Team, AP, and cluster in developing and reviewing procurement plan and activities
• Conduct the management of capacity building of local partners and improve the overall business practise regarding local partnering
• Coordinate the action and insights to simplify the procurement business process and provide technical guidance to Zonal, Cluster/AP and project teams.
• Conduct training and monitoring on the procurement business rules and communicate with Zonal, Cluster/AP teams, and Partners as changes occurs that impact existing protocols.
• Support the process for financial audit/ expenditure verification for projects and Yayasan and monitor the follow up actions on the audit findings.
• Support the procurement activities for the emergency preparedness and response by coordinating with the appointed Disaster Management Team staff. Provide insights on the logistics and warehouse management
• Liaise and collaborate with finance team, logistics team, cross-functional units in NO, and teams of relevant World Vision entities in national, regional and global

Management & Leadership

• Provide Christian leadership and support to enrich the organization's life, faith, Christian commitments and ministry to the disadvantaged children and communities we seek to serve.
• Build and maintain positive spirit of working in team with other staff in respective zonal. Manage annual performance agreement. Submit periodical/ monthly accomplishment report
• Be a role model and inspiration in managing work, communication and relationship with internal staff and external parties.
• Manage all risks related to contractual and project management according to organization policies, guidelines, and standard. This includes risks in fraud, safeguarding, and other related risks.
• Model accountability, integrity and faithfulness, demonstrating that We are Stewards and We are Partners.

Educational Requirements, Training, Licenses, and Certifications:

• A Bachelor’s degree is essential / hold certification in CIPS is mandatory.

Professional Experience Requirements:

• A minimum of 3 years’ experience in the procurement service sector, preferably within the humanitarian field.
• Over 1 year of experience managing a team.

Language Proficiency Requirements:

• Professional fluency in both Bahasa Indonesia and English.

Travel and Work Environment Expectations:

• Capability and readiness to travel domestically or internationally, up to 25% of the time.

Preferred Qualifications, Knowledge, and Skills:

• Strong proficiency in computerized accounting systems.
• Demonstrated problem-solving abilities and the capacity to exercise independent judgment.

ONLY a shortlist of applicants will be contacted.

WVI implements a Safeguarding Policy as a form of our commitment to protect children and adult beneficiaries. WVI has zero tolerance towards incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with WVI work, and WVI also participates in the Steering Committee for Humanitarian Response (SCHR) Inter-Agency Misconduct Disclosure Scheme (MDS).

Applicant Types Accepted:

Local Applicants Only

Apply now

Potential interview questions

Added 4 months ago - Updated 26 days ago - Source: wvi.org