Youth Co:Lab Operations Coordinator

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UNDP - United Nations Development Programme

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Application deadline 3 months ago: Saturday 5 Feb 2022 at 00:00 UTC

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This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

Today’s youth have come of age in an environment of unprecedented potential for empowerment: they live in an interconnected world transformed by technological advances. This young generation is the most populous the world has ever known. Six out of every ten youth in the world are found in Asia-Pacific – equivalent to 700 million young people in 2015, investing in youth is therefore paramount. In many countries, young people are also active in the public sphere, contributing to their communities in innovative ways, taking part in public debates and discussions, establishing social enterprises and claiming a space as stakeholders in the development process that affect them, their communities, and their countries.

At the same time, approximately 300 million young people are either unemployed or underemployed. In other words, nearly half of the 700 million young people in the region face economic insecurity. In addition, many young people are left out of decision-making processes, which contributes to their marginalization and exclusion.

Therefore, the United Nations Development Programme (UNDP) at the Bangkok Regional Hub, has launched the Regional Youth Project on Leadership, Innovation and Entrepreneurship. The project will focus on establishing a network to foster youth-led social entrepreneurship, support youth leadership initiatives, and provide grants for incubation financial mechanisms to fud youth-led programmes aimed at achieving the Sustainable Development Goals (SDGs). The project will also support research and knowledge exchange activities to inform current and new youth initiatives.

Under the direct supervision of Regional Youth Project Manager, the International UN Volunteer will:

Project Financial Management • Assessment on the current financial management structure of the project in terms of budgeting and reporting • Establish project financial framework to manage project budgets in accordance with the project document and donor agreements • Quarterly update the project budget based on performance (more regularly at the year end) • Oversee the development of relevant financial reports for projects donors and UNDP • Support the development of multi-year and annual workplans of the project

Project Procurement Management • Assessment of current procurement management structure in terms of planning and implementation • Improve the project procurement framework aligned with the Project Document and donor requirement • Bi-weekly update the progress of procurement • Support to develop relevant TORs and documentation for procurement processes • Support in evaluation of procurement vendors

Project Risk management and safeguarding • Assess the current project Risk register, Quality Assurance checklist and Social and Environmental screening checklist • Regular updates of above checklists in accordance with the project document requirements • Ensuring the application of project safeguards and regular assessment • Support on due diligence of private sector donors . Any other related tasks as may be required or assigned by the supervisor.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end of assignment self- reports on UN Volunteer actions, results and opportunities. • Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

Results/Expected Outputs:

As an active UNDP BRH Youth Unit team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNDP BRH Youth Unit and its beneficiaries in the accomplishment of her/his functions, including:

• Develop and manage project financial framework and processes to collaborate with UNDP country offices and partners in implementing regional youth project • Develop and manage project procurement framework and processes to improve the efficiency of procurement activities • Updated risk registers and governance framework for the project • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

● Professionalism: demonstrated understanding of operations relevant to UNDP technical capabilities or knowledge relevant or transferrable to UNDP procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; ● Integrity: demonstrate the values and ethical standards of the UN and UNDP in daily activities and behaviors while acting without consideration of personal gains; ● Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ● Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. ● Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ● Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ● Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; ● Genuine commitment towards the principles of voluntary engagement.

finance, management or other fields related to the scope of the assignment; • experience in developing workplans, monitoring and evaluation, risk assessments, audits, financial analysis and projections; • Experience of data research and managing databases; • Understanding of youth work and innovation methodologies; • Prior experience in preparing similar kind of Financial reports; • Working knowledge on Enterprise Resource Planning Systems; • Familiarity with and knowledge of the Asia and the Pacific region; • Previous working experiences in private sector is an added advantage • Motivated to contribute towards peace and development and to serve others; • Good interpersonal, networking and communication skills; • Willingness to contribute and work as part of a team; • Flexible and open to learning and new experiences; • Respect for diversity and adaptability to other cultures, environments and living conditions; • Previous experience as a volunteer and/or experience of another culture, (i.e. studies, volunteer work, internship) would be highly regarded; • Computer skills (i.e. Word, Excel, PowerPoint, social media, and others).

Thailand is located in Southeast Asia. The climate is tropical, with the monsoon season running from May/June through October/November. Bangkok is the capital of Thailand, and it is also the most populated city in the country. It is located in the Chao Phraya River delta in the central part of the country. Bangkok has an estimated population of 8.75 million as of 2017 (13% of Thailand’s total population), based on data from the 2010 census. Over the past decades, Bangkok has grown rapidly with little urban planning or regulation. This has led to traffic congestion and air pollution, and there is frequent flooding of streets during the rainy season in the City’s low-lying areas.

The cost of living in Thailand is relatively low, as compared to many other capitals in Southeast Asia. Housing is widely available in various sizes and at various price points. Private healthcare in Thailand is of excellent standard, and there are numerous top hospitals in Bangkok, which fall far below countries like the US in terms of price. There are numerous high-quality international schools available in Bangkok, with English as the language of instruction. Bangkok has different public transportation options, including the BTS Skytrain and MRT Underground, metered taxis, mobile-based ride-hailing services (Grab, All Thai Taxi, etc.), tuk tuks, motorbike taxis, buses and boats

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