Warehouse Assistant

Organizational Setting

FAO Afghanistan is investing, across all 34 provinces, in resilience reinforcing actions that focus on protecting agriculture livelihoods and local ecosystems, boosting local production of nutritious foods and cash-incomes, and safeguarding critical agriculture sectoral development gains achieved over the past couple of decades through revitalizing rural markets and economy. In 2023, FAO will contribute to the humanitarian components of the UN Strategic Framework 2023-2025 through four priority actions: (i) Safeguarding Wheat Seed Security, (ii) Enhancing Local Production of Nutritious Food, (iii) Livestock Protection and Dairy Sector Support, and (iv) Restoring Irrigation Structures to Boost Cash Incomes. FAO will also contribute towards resilience building activities and longer-term transformational processes as part of the implementation of the UN Strategic Framework 2023-2025.

These are National Project Personnel positions – SB-03.

Reporting Lines

Under the overall supervision of the FAO Representative, the direct supervision of the Supply Chain / Logistic Specialist, the Warehouse Assistant is responsible for the following tasks:

Technical Focus

The warehouse assistant will assist in the efficient management of warehouse operations, including planning, receiving, storing, dispatching, and verifying commodities. The Warehouse Assistant aims to optimize the quality of warehouse operations, minimize losses, and promote best practices in line with FAO Supply Chain and Logistics department guidelines and standards.

Tasks and responsibilities

• Monitor warehouse conditions and commodities and take appropriate actions to support efficient space utilization and ensure organized storage. • Sort and organize office supplies, stationery, IT equipment, and security items in designated locations. • Coordinate with suppliers and transporters to schedule and receive incoming shipments on time. • Inspect and document the condition of goods upon arrival. • Receive and confirm receipt of requested items based on purchase orders or delivery receipts. • Resolve any discrepancies or issues with suppliers and transporters related to incoming shipments and update inventory accordingly. • Label and categorize goods based on storage requirements. • Maintain a clean and organized work area. • Release items from stock following the approved Release Order (RO) or request form. • Coordinate with requesters, regional offices, suppliers, and transporters to schedule outgoing shipments. • Prepare and package products for shipment, ensuring they are securely packed and labelled appropriately. • Generate and review outbound documents, such as waybills, and communicate delivery schedules and tracking information to the receiver and other stakeholders. • Perform a need assessment of office supplies and stationery for Kabul and regional offices. • Plan for office supplies and stationery and initiate budget requests and purchase requisition. • Distribute office supplies, stationery, IT equipment, and security equipment based on approved requests. • Prepare necessary documents for delivery of stationery, office supplies, and other items. • Record fixed assets and release them based on approved request forms in close coordination with the Asset Specialist. • Assist Asset Management Specialist in tagging and updating non-expendable assets and manage dispatch and receipt of assets to FAO staff. • Support physical verifications of assets and maintain a comprehensive record of expendable assets in local inventory. • Responsible for keeping a record of expendable assets in local inventory. • Follow safety protocols and guidelines to ensure the warehouse is a safe working environment. • Maintain proper records in soft and hard copies for stock received, stored, and released. • Conduct regular audits to verify inventory accuracy and identify any discrepancies. • Generate reports on inventory levels, stock movements, and operational issues. • Maintain and update stock records manually and electronically. • Any other tasks as assigned by the Supervisor / FAO.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University degree (Bachelor) in business administration, management or closely related areas. • At least three (3) years of relevant experience in logistic and administrative with an international organization in a logistic or administrative position. • Working knowledge of English and local languages (Pashto and/or Dari); • National of Afghanistan.

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Proven ability to perform daily warehouse and inventory management tasks, including proficiency in inventory systems and stock management. • Strong proficiency in the entire Microsoft Office suite. • Skilled in email and other forms of communication • Excellent teamwork skills. • Previous experience in managing warehouses containing sensitive items.

ADDITIONAL INFORMATION

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.