VN 006/2026 Administrative and Finance Assistant (IDF)

Mid Senior Finance & Economy

Overview

Provide support in the day-to-day operations and maintenance of the IOM Development Fund systems.

You have:

• University degree in Accounting, Finance or a related field from an accredited academic institution.
• Three (3) years of relevant professional experience in management reporting, budgeting and financial analysis.
• Completed High School degree from an accredited academic institution.
• Five (5) years of relevant professional experience if not having a university degree.
• Certified Public Accountant (CPA) or Professional certification as Chartered Accountant or its equivalent an advantage.
• Professional experience in database management, project monitoring, and tracking, or administrative and finance functions.

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

This is a Fixed Term contract. More about Fixed Term contracts.

Under the overall supervision of Chief, Manila Financial Services, the direct supervision of the IDF Project Monitoring ad Finance Officer in Manila, and the functional supervision of the IOM Development Fund Administrator in IOM Headquarters, Geneva, and the successful candidate will provide support in the day-to-day operations and maintenance of the IOM Development Fund systems.

Qualifications

EDUCATION

• University degree in Accounting, Finance or a related field from an accredited academic institution, with three (3) years of relevant professional experience in management reporting, budgeting and financial analysis.
• Completed High School degree from an accredited academic institution, with five (5) years of relevant professional experience.
• Certified Public Accountant (CPA) or Professional certification as Chartered Accountant or its equivalent an advantage

Accredited Universities are those listed in the UNESCO World Higher Education Database.

EXPERIENCE

• Professional experience in database management, project monitoring and tracking, or administrative and finance functions.

SKILLS

• Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles, business risk controls, and audit/review procedures.
• Proficiency in MS Office and Web based applications.
• Excellent communication, interpersonal and writing skills.
• Sound knowledge of financial rules and regulations.
• Sound knowledge of International Public Sector Accounting Standards (IPSAS).
• Good analytical and problem-solving skills.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioral indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
3. Appointment will be subject to certification that the candidate is medically fit for appointment.
4. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
5. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Responsibilities

1. Monitor and analyze financial expenditures of all IOM Development Fund active projects against budget and coordinate with implementing IOM missions.
2. Provide project status and preliminary financial analysis of the IOM Development Fund active projects, assist on tracking and follow ups on issues, and recommend escalations.
3. Provide an initial review on the budget and financial reports during project budget revisions and extension requests submitted by the Missions for IOM Development Fund approval.
4. Review donor financial reports (interim and final reports) and coordinate with missions and Regional Accounting Support focal to finalize reports for IOM Development Fund projects.
5. Review project documents and coordinate with relevant units on project activation request submitted by missions for newly funded IOM Development Fund projects.
6. Generate and create statistical reports using PRISM and access database for missions, the IOM Development Fund management team and HQ divisions.
7. Update and maintain IDF documents in the IOM Development Fund PRIMA, provide assistance to missions and other units on IOM Development Fund PRIMA and PRIMA FOR ALL.
8. Coordinate with the PRIMA development team on system enhancements, bugs, and any issues concerning the new system.
9. As one of the focal, upload documents and information on the IOM Development Fund intranet site and coordinate for the updating of the IOM Development Fund main website.
10. Prepare and coordinate with missions and IOM departments, to inform Permanent Missions of newly approved IOM Development Fund projects.
11. Assist in the monitoring and follow up of the Results Monitoring Plan.
12. Monitor ex-post project evaluations of IOM Development Fund projects, establish WBS codes, process evaluation budget entries, and upload completed project evaluation reports in Outlook Ex-post project folder and PRIMA.
13. Perform such other duties as may be assigned.

Apply now

Potential interview questions

Added 5 months ago - Updated 5 months ago - Source: iom.int