Vacancy Announcement: Senior Administrative Associate, GS-7, Fixed Term Appointment, New Delhi, India, Post Number 51973

Contract

This is a G-7 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 7 years of experience, depending on education. More about G-7 contracts.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

Click here to learn more about what makes us proud working for UNICEF!

How can you make a difference?

If you are a committed, creative professional and are passionate about making a lasting difference for children in the world's thereby ensuring a better future for every child, this is the chance to make a difference.

For Every Child, AN ADVOCATE...

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programmes, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education, and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Purpose for the job:

The Senior Administrative Associate is accountable for applying a broad range of administrative rules and procedures in the coordination of administrative support to the section and programme planning and implementation including regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.

In addition, they represent the supervisor in communications involving the exchange of non- routine information, coordinating and following up on deadlines as well as establishing and maintaining communications with counterparts within UNICEF and partner organizations. Efficiently initiating, monitoring and ensuring provision of such services allows the supervisor to focus on substantive core work.

Major Duties and Responsibilities

1. Provide Administrative Support to Programme Development and Management

• Coordinating the Programme Review Committee (PRC) meetings including preparing the draft minutes and exchanges pertaining to the meetings.
• Obtaining and reviewing the submissions and related background documents including checklists for relevance and completeness.
• Ensuring that a Fund Reservation is properly created in VISION prior PRC approval and all programme document being uploaded in VISION along with PSEA assessment and UNPP partner verification on creation of the Fund Reservation.
• Ensuring that electronic versions of all programme related documents are maintained centrally in an orderly and accessible fashion.

2. Ensure smooth communications and workflow

• Manages incoming and outgoing correspondence, messages and documentation. Apprises the Deputy Representative Programmes of urgent and important issues.
• Determines routing-for-action to senior staff and liaises with Sections/Field Offices and external contacts for follows-up on pending actions.
• Support the Office in coordinating activities, performing research, and preparing briefing materials and papers. Coordinate periodic meetings, record discussions and prepare minutes and memoranda.
• Prepares correspondence, special reports, evaluations or justifications that may be of confidential nature. Prepare periodic or ad-hoc reports relating to country office and donors to support the office in optimizing use of programme funds.
• Prepares presentations and other communication materials on request by the Deputy Representative Programmes.
• Regularly updates information pertaining to programmatic issues on the Enterprise Content Management (ECM) page to ensure systematic and standardized way of filing and sharing documents.

3. Administrative and Operational Support to the Office

• Serves as a principal assistant to the Deputy Representative Programmes, responsible for day-to-day administrative operations of the Office.
• Organizes daily agenda and meetings. Coordination of meetings being chaired by the DRP – including minuting of weekly and monthly Programme Chiefs meetings.
• Plans and coordinates the Deputy Representative Programme’s duty travel, public appearances and meetings with government officials, other partners and UNICEF staff. Liaises to arrange itineraries of field visits, prepares/collates briefing materials.
• Prepare international and national travel authorizations in Vision for travel of DRP, including obtaining security clearance well in advance.
• Follow up with all Programme Section Chiefs for travel and leave plans from Sections on a quarterly basis and have them approved by DRP in a timely manner.
• Responsible for coordination of visits of high-level officials/visitors, ensuring adherence to protocol, manages specific administrative/programmatic requirements and organizes official receptions.
• Coordinate with Protocol officer for renewal of GoI cards, Visa, UNLP/ passport of the DRP much in advance before expiry date.
• Regularly monitoring budgets and financial expenditures of section by employing applicable tools, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.

To qualify as an advocate for every child you will have…

Education:

Completion of secondary education required. University degree in business administration or any other related field desirable.

Experience:

A minimum of 7 years of progressively responsible in administration, preferably programme administration. Relevant experience in an international developmental organization is desirable.

Language Requirements:

Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

UNICEF competencies required for this post are…

• Demonstrates Self Awareness and Ethical Awareness (I)
• Works Collaboratively with others (I)
• Builds and Maintains Partnerships (I)
• Innovates and Embraces Change (I)
• Thinks and Acts Strategically (I)
• Drive to achieve impactful results (I)
• Manages ambiguity and complexity (I)

During the recruitment process, we test candidates following the competency framework. Familiarize yourself with our competency framework and its different levels: competency framework here.

UNICEF is here to serve the world’s most disadvantaged children and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF is committed to promoting the protection and safeguarding of all children.

Remarks:

• This position is based in New Delhi (India).
• The vacancy is open to Indian Nationals only.
• Selected applicants will have an initial two (2) year fixed-term contract, with the possibility of extension subject to satisfactory performance.
• Only shortlisted candidates will be notified and advance to the next stage of the selection process, which involves various assessments.
• UNICEF only considers higher educational qualifications obtained from an institution accredited / recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/.
• UNICEF appointments are subject to medical clearance. Appointments are also subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

For more information about UNICEF India, please refer to the link below: - http://unicef.in/