UNV Human Resources Associate

Contract

This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.

UNICEF works in over 190 countries and territories to save children's lives, defend their rights, and help them fulfil their potential, from early childhood through adolescence

Under the close supervision and guidance of the Human Resources Manager, the UNV- Human Resources Associate provides administrative, procedural, and operational support and assistance to the efficient implementation of Human Resources functions, particularly talent acquisition and management, for all categories of personnel, ensuring accurate and timely delivery that is in compliance with UNICEF HR rules and regulations.

A. Support in recruitment and onboarding

• Supports the staffing and recruitment planning • Prepares and circulates internal and external advertisements. • Liaises with candidates in the various stages of the recruitment process. • Initiates and follows up on reference checks and academic verifications, and ensuring the completion of other background checks. • Completes end-to-end recruitment process as required. • Records and maintains recruitment files; assists in tracking, monitoring and analysing recruitment progress. • Liaises with the hiring managers and keeps them updated timely. • Supports the HR business partners in guiding clientele on HR systems such as talent management and Agora. • Assists in preparation of onboarding package and schedule as well as orientation for new hires. • Works with HR business partners to update the buddy system for new hires. • Performs any other related tasks as may be required or assigned by the supervisor.

B. Support in learning & capacity development • Assists team in organizing and conducting courses, workshops and events by preparing and organizing the distribution of materials for participants, ensuring availability of training venues and required equipment and supplies, while providing logistical and secretarial support at workshops and events as necessary. • Processes contracts for institutions providing training and learning activities, ensuring compliance with UNICEF rules and regulations. • Assists in coordination of learning and development activities for UNVs, interns, and consultants.

C. Support in data analytics and internal communication • Compiles and analyses information and data related to posts and staff for reports on staffing trends. • Analyzes, researches, verifies, and compiles data which facilitate the preparation of workforce planning reports. • Updates the organizational structure as required. • Consolidates and publishes the HR Newsletter; updates the ROSA HR webpage as required. • Maintains an updated calendar of events.

D. Support in the processing of entitlement and benefits • In consultation with the supervisor, analyzes, researches and verifies the information to respond to staff queries on areas related to benefits and entitlements. • Initiates the processing of personnel actions by UNICEF rules and regulations, by ensuring all relevant forms and actions are completed by staff and forwarded to the GSSC. • Maintains and prepares personnel-related records and files, ensuring all information on each staff member is up-to-date and accurate.

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and taking an active part in UNV activities (for instance in events that mark International Volunteer Day); • Be acquainted with and build on traditional and/or local forms of volunteerism in the host country; • Provide annual and end-of-assignment self-reports on UN Volunteer actions, results and opportunities.
• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.; • Assist with the UNV Buddy Programme for newly-arrived UN Volunteers; • Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

E. Results/expected outputs: • As an active UNICEF ROSA team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNICEF ROSA and its beneficiaries in the accomplishment of her/his functions, including: • Smooth implementation of recruitment plans and satisfactory services to clients. • Efficient administration of staff data, and reporting. • Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • Active support and substantive contributions to the implementation of onboarding and staff wellbeing programmes. • Contributions to the effective implementation of ROSA learning and development plan 2022. • A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.

Professionalism: demonstrated understanding of operations relevant to UNICEF ROSA; technical capabilities or knowledge relevant or transferrable to UNICEF ROSA procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions; where appropriate, high degree of autonomy, personal initiative and ability to take ownership; resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented;

Integrity: demonstrate the values and ethical standards of the UN and UNICEF ROSA in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority;

Teamwork and respect for diversity: the ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues;

Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in the area of expertise; ability to adapt to changes in the work environment.

Planning and organizing effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities.

Communication: proven interpersonal skills; good spoken and written communication skills, including the ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups;

Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary.

Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNICEF ROSA ‘s mission and vision, as well as to the UN Core Values

Human Resources; experience working in the UN or other international development organization is an asset; Strong oral and written skills; good drafting, formulation, and reporting skills; Accuracy and professionalism in document production, editing and publishing; Proven ability to work with data, and visualization tools; Excellent interpersonal skills; culturally and socially sensitive; Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment; Self-motivated, ability to work with minimum supervision; ability to work with tight deadline; Have affinity with or interest in UNICEF, volunteerism as a mechanism for durable development, and the UN System.

As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her housing and other living essentials. National UN Volunteers are part of the malicious insurance plan.