UNEP Finance Initiative (UNEP FI) Administrative Internship

Contract

This is a I-1 contract. It usually requires 0 years of experience, depending on education. More about I-1 contracts.

Work Location

Geneva

Expected duration

6 months

Duties and Responsibilities

Located within the UN Environment Division of Economy, the Resources & Markets Branch (UNEP-RMB) seeks to conserve the environment, reduce poverty, and promote sustainable development by enhancing the capacity of governments, businesses, and civil society to integrate environmental considerations into economic, trade, and financial policies and practices in accordance with the partnership and integrated policy-making approaches of sustainable development.

As part of UNEP-RMB, the UNEP Finance Initiative (UNEP FI) (www.unepfi.org) is a unique global partnership between the UNEP and the private financial sector. UNEP FI works closely with over 200 financial institutions that are signatories to the UNEP FI Statements of Environmental Commitment, and a range of partner organizations to develop and promote linkages between the environment, sustainability and financial performance. Through its industry commissions, thematic advisory groups and regional activities, UNEP FI carries out its mission to identify, promote, and realize the adoption of sustainability practice at all levels of financial institution operations.

Responsibilities

1) Assist the UNEP FI HR focal point in ensuring Consultant and Intern Terms of Reference are at the required level before submission to Administrative Officer. Ensure due process is followed in reviewing applications who have applied through INSPIRA for consultancies or Internships. Assists in collating all the required paperwork for submitting Consultant and Intern requests to Head of Branch or Head of Division for approval.

2) Assists in liaising with interns and consultants to ensure they submit all the required paperwork to have them enrolled in their respective areas (i.e.: HR Minimaster / Banking forms for UMOJA / CDL cards etc.). Assist in helping get consultants and interns set up and 'on-board' in the office by working with ICTS to ensure desk / computer / phone are set up.

3) Assist the HR focal points in collating the required paperwork to HR approving Officer so that contracts can be issued. Help maintain HR files both hard and soft copy and ensure all files are up-to-date with all the required signed copies / approvals etc. Assist the respective focal points in collating the required paperwork to make payment to consultants when required.

4) Coordinate with consultants and team leads to ensure due record of monthly deliverables and activities. Assist in processing consultant payroll in Umoja.

5) Assist FI Administration with their invoicing process, by tracking invoices, filing the required paperwork and assisting in following up with member institution if and when required.

6) Take the initiative in organizing intern meeting with the head of unit, internal weekly coaching sessions, and additional briefings if and when required.

7) Undertake additional Administrative duties if and when required. It may include but is not limited to:

Assist the UNEP FI Travel focal point in ensuring Staff / Consultant / Meeting Participant travel requests are at the required level before submission to Administrative Officer for approval.

Assist in collating all the required paperwork for Travel Approvals / Travel Requests / Travel Expense Reports / Mission Reports.

The candidate should have strong administrative skills, and a sound knowledge of the field of Human Resources. Excellent research, communication and writing skills in English, as well as a high degree of motivation and self-organization are required.

Competencies;

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Qualifications/special skills

Applicants must at the time of application meet one of the following requirements:

a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);

b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);

c. Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.

Final year undergraduate or master’s degree student in Business Administration, Human Resources or a related area, or recently graduated (candidates are eligible for this position up to one year after the graduation date).

The intern must be able to show proof of enrolment or of graduation date if selected for this position. Applicants to the UN Internship Programme are not required to have professional work experience. However, a field of study that is closely related to the type of internship that you are applying for is required.

Applicants must be a student in the final year of the first university degree (bachelor or equivalent), Master’s or Ph.D. Programme or equivalent, or have completed a Bachelor’s, Master’s or PH.D. Programme. Do you meet any of the above criteria? If yes, please indicate which one and attach proof to the application. Please note that you will have to provide an official certificate at a later stage.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another UN Language is desirable.

Additional Information

1. A Completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed. The Cover Note must include: - Title of the degree you are currently pursuing - Graduation Date - IT skills and programmes you are proficient in - Explain why you are the best candidate for this specific internship Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any).

2. Proof of enrollment from current University (if not graduated).

3. A copy of degree certificate (if you have already graduated).

Due to a high volume of applications received, ONLY successful candidates will be contacted.

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Assessment

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

Your application for this internship must include:

1. A Completed application (Candidate Profile) through the UN careers Portal. Incomplete applications will not be reviewed. In your Personal History Profile (CP), be sure to include all past work experiences, IT Skills, and three references.

2.Proof of enrollment (click on link to access and attach to your application:http://unon.org/content/internship-programme). List the IT skills and programmes that you are proficient in using, and Explain why you are the best candidate for the internship and what you hope to gain from the internship.

3. A certified copy of degree certificate (if you have already graduated).

Due to a high volume of applications received, ONLY successful candidates will be contacted.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.