Ukrainian nationals ONLY : HR Coordinator Ukraine

Contract

This is a Professional contract, Grade 7 (NRC) contract. More about Professional contract, Grade 7 (NRC) contracts.

We are looking for a national HR Coordinator to join our team in the country office in Kiev.

Responsibilities:

Generic responsibilities

1. Implement NRC’s systems and procedures at area level
2. Ensure adherence to NRC policies, handbooks, guidelines, and donor requirements
3. Prepare and submit reports and analysis
4. Ensure proper filing of all support documents
5. Support line managers in admis requirements
6. Management of Admin Teams
7. Management of premises requirements

Specific responsibilities

• Work with relevant technical staff to edit job descriptions when needed.
• Handle logistical arrangements for candidate interviews
• Handle logistical needs for offices
• Ensure the smooth process of residence permits, prolongation, visas, leaves etc. for international staff
• Processing internal arrangements such as travel to/from Ukraine for international visitors, training sessions for NRC staff, and team-building events within Ukraine.
• Processing with putting the HR data to NRC People on a regular basis
• Make weekly updates on Master staff list
• Work to promote gender equality in the organisation, including through careful research of obstacles to female staff recruitment, retention, and promotion, in Ukraine context.
• Any other duties assigned by HRM within the current role
• Following up translation requests upon needs.
• Managing shipments of documents
• Managing ID cards for national staff, SIM Cards, Phones
• Coordination for NRC visitors regarding all needed support from booking tickets to booking hotels.

Generic professional competencies:

• Experience from working in Administration Field preferably under HR Department
• Previous experience from working in complex and volatile contexts is an asset
• Documented results related to the position’s responsibilities
• Knowledge about own leadership skills/profile
• Sound knowledge of the local labor laws and practices.
• Fluency in English and Ukrainian, both written and verbal

Context/ Specific skills, knowledge, and experience:

• University degree in OD or other relevant educational background combined with relevant professional background
• Professional Excel and Reporting skills.
• Previous Experience working with NGOs or INGOs is an asset.

We offer:

• Type of contract: for one year with the possibility of extension (covering maternity leave )
• Salary/benefits: According to NRC salary scale, terms and conditions.
• Duty station: Country Office - Kiev
• Closing date for this vacancy is 19/01/2023
• Psychological support service

Please note the following:

• We will contact only shortlisted candidates.
• NRC retains the discretion to cancel the recruitment.
• NRC might review applications before advert deadline, therefore interested candidates are encouraged to apply early.
• This position is for Ukrainian nationals only.
• Kindly submit your CV and application in English and include your full name as written in your passport.
• Please include all relevant employment history and education when completing your application. Uploaded CV's will not be considered.

We are also looking for people who share our values:

• To be dedicated in what we do;
• To be innovative with our solutions;
• To act as one unified and inclusive team;
• To be accountable to the donors that make our work possible; the people we exist to serve; and to each other… the members of our NRC family.

NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.