Travel & Expense Assistant

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

PURPOSE OF THE POSITION:

The Travel & Expense Assistant is responsible reviewing, auditing and approving or rejecting the expense reports submitted by the offices. They will ensure to complete the revisions based on the local policies and thresholds applicable for every office and provide feedback to the requesters as necessary. They will also provide support to the T&E Team Lead and T&E Global Manager by providing trainings to the offices as needed.

MAJOR RESPONSIBILITIES:

• Conduct expense report auditing and make decisions on approving or flagging and returning expense items that are against the local policy.
• Constant communication with stakeholders that require amending their expense report. Review and follow up on emails received on the internal mailbox (SS_[email protected]).
• Monitor and execute internal control and quality assurance (QA) procedures.
• Provide audit support related to the Travel & Expense process when needed.
• Assist customers with P2P and/or T&E related questions.
• Perform daily audit for the expense reports submitted by the employees.
• Communicate with the employees that submit expense reports when needed, through either Concur platform, email, phone call, etc.
• Ensure that emails received in the mailbox are answered and resolved within the SLA.
• Ensure the correct execution of internal control & QA procedures.
• Help to clarify all doubts about audit related with Travel & Expense.
• Support all internal & external customers with AP queries on a daily basis.

REQUIREMENTS:

• Ideally, with 3+ years of related professional experience, or equivalent combination of education and experience.
• Bachelor´s Degree, preferably in Accounting or Finance (In progress or completed)
• Proficient in using accounting and financial systems.
• Knowledge of Microsoft Office suite.
• Excellent customer service skills.
• Experience in interfacing with business customers in processing expense reports.
• Use of Concur.

Applicant Types Accepted:

Local and International Applicants (IA's) Accepted

Apply now

Added 20 hours ago - Updated 2 hours ago - Source: wvi.org