Travel Assistant (2 posts), GS-5, Addis Ababa, Ethiopia, Fixed Term (for Ethiopian nationals only)

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education.

Salary

The salary for this job should be more than 1,440 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, hope

UNICEF has been present in Ethiopia for 65 years and its history is closely tied to Ethiopia’s gradual transformation into a modern economy with strong aspirations for middle income status by 2025.

With a staff of more than 400 and a field presence in each of the country’s eight regional states, our programme in Ethiopia is one of the largest UNICEF programmes globally.

UNICEF works to support national efforts to ensure the realization of the rights of children and women through improved child survival, development, and protection. The Finance and Administration Section under the leadership of Deputy Representative Operations provides support in implementation of the programme in Ethiopia ensuring efficiency and effectiveness in achieving desired results for Children in the country.

How can you make a difference?

Under supervision of the Senior Travel Assistant (GS-7), performs a variety of duties related to the Travel administration, Protocol and controls for UNICEF Ethiopia Country Office and UNICEF Regional Liaison Office.

Duties and Responsibilities:

1. Upon the request received from the pertinent Cluster/Section, reviews Travel Authorization (TAs) for the international and local travel, prepares amendment to TAs as required. Also maintains the Travel Authorization (TA) register and travel plans and indicates details of all travels therein, as they take place.

2. Calculates travel claims and review related documents and verifies them for completeness, before submitting for posting, for forwarding them to Finance Section for payment. Follow up with travelers who have outstanding travel claims to ensure timely settlement of the same.

3. Arranges for flight bookings, issuance of tickets and hotel reservations for arriving and departing international staff members, their dependents, and visitors. Arrange, likewise, for national staff members, partners, consultants and UNVs traveling on mission locally or abroad. Also advise the Transport Unit on pick-ups from and drop-offs from the airport.

4. Close follow ups with rules set out by the Airlines and share to the travelers:- Staff members , consultants whomever UNICEF sponsored individuals.

5. Assist in obtaining Security clearance for UNICEF staff members, their dependents, and visitors, as required. Also inform the UNDSS on movements of staff and visitors.

6. Verifies invoices from Travel Agents as well as packers and prepares payment requests, as necessary. And follow up with travel agents for any outstanding payments at the end of every month.

7. Maintains and updated files of Travel Authorization and supporting documents.

8. Assist as a backup for protocol issues when required

To qualify as an advocate for every child you will have…

• Completion of secondary education. Knowledge of United Nations travel rules and practices and of standard tools and references of the travel industry is an asset.
• A minimum of five (5) years of relevant professional experience in the travel industry with experience in an international organization similar to the UN, which should include relevant professional work experience in general administration.
• Training within the travel industry is a distinct advantage.
• Knowledge of office and diplomatic protocol arrangements is desirable.
• Advanced computer skills and associated electronic office equipment and operating data management systems is essential.
• Fluency in English and in the local working language of the duty station required.

For every Child, you demonstrate...

UNICEF's values of Care, Respect, Integrity, Trust, Accountability, and Sustainability (CRITAS).

The UNICEF competencies required for this post are:

Core competencies

• Demonstrates Self Awareness and Ethical Awareness (2)
• Works Collaboratively with others (2)
• Builds and Maintains Partnerships (2)
• Innovates and Embraces Change (2)
• Thinks and Acts Strategically (2)
• Drives to achieve impactful results (2)
• Manages ambiguity and complexity (2)

To view our competency framework, please visit here.

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. UNICEF also adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.