TRANSPORT OFFICER

Senior Logistics & Procurement

Contract

This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting

The FS-6 Transport Officer position is located in the United Nations Organization Stabilization Mission in DR Congo (MONUSCO), duty station Goma. The incumbent will be under the direct supervision of the Chief Transport Officer.

Responsibilities

Administration: Formulate the Transport Budget and regularly advise the Chief Transport Officer on budget performance (actual expenditure versus planned). Prepare the transport team's spending plan and monitor monthly expenditures. Prepare financial and budget summaries and reports. Develop and implement the Transport Unit's Training Plan. Coordinate training courses, workshops, and other related training activities. Prepare performance reports and respond to internal and external audit observations. Supervise the personnel and evaluate staff performance. Ensure compliance with the UN policies on workplace safety and environmental protection. Determine technical specifications for goods and services, review responses to bids, and conduct technical evaluations to ensure that vendor's proposals meet technical requirements. Oversee contracts for providing goods and services and evaluate vendor's performance in coordination with the Contracts Management Unit and the Procurement Unit. Ensure that quality control/quality assurance procedures are implemented and plans and work processes comply with the established procedures. Participate in the technical evaluations of bids received from vendors. Collect and analyze data to identify trends or patterns and provide insights through graphs, charts, tables, and reports using data visualization methods to enable data-driven planning, decision-making, presentation, and reporting. Ensures that requirements and background information used for data analysis are documented. Fleet/Sector Motor Transport Management: Manage the provision of surface motor transport support within a specific geographic area in a field mission, including the United Nations Owned Equipment and commercial transportation services. Participate in the development and implementation of the Vehicle Establishment Program by the decisions of the Mission Vehicle Establishment Committee and the Department of Operational Support policies and directives on the acquisition, receipt, distribution, maintenance, utilization, and disposal of the surface transport fleet. Participate in developing and implementing the Mission Vehicle Acquisition Plan, the Mission Vehicle Maintenance Plan, and the Mission Vehicle Recovery Plan to ensure that a filed mission fleet is optimized to meet operational requirements. Ensure inventory control and supervise the physical annual checks of vehicles and equipment. Ensure that the UN vehicles are used following the UN regulations and rules and that vehicle usage data are correctly recorded. Ensures the accuracy and validity of data recorded in the management information systems; Develops the performance monitoring plan, manages the information system, and transitions to data-driven transport operation. Fleet Vehicle Inventory: Monitor distribution of nonexpendable transport assets. Ensure that a bi-annual physical inventory of nonexpendable transport assets is conducted regularly and by the established procedures and deadlines. Ensure that records are maintained for nonexpendable transport assets, including records in fleet management databases. Coordinate the Mission Vehicle Establishment Committee (VEC) meetings. Implement the Vehicle Replacement Policy. Ensure that vehicle write-off cases are processed following the established procedures and deadlines. Provide inputs for statistical reports on transport fleet utilization and composition. Ensure that the mission vehicle fleet's monthly trip tickets and Electronic Vehicle Monitoring System (EVMS) statistics are processed under the established guidelines. Transport Dispatch: Ensure the routine transportation requirements are identified within the area of responsibility. Ensure maximum utilization and effective use of vehicle and driver resources. Ensure the provision of ad-hoc transportation services to meet all requirements, including staff and equipment movement for operational duty purposes. Monitor the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service. Ensure that files and documentation related to assigned duties are maintained and prepare reports for supervisors. Monitor monthly mileage and fuel consumption reports for UN-owned vehicles. Ensure that databases to monitor the Mission personnel possessing UN driving permits are maintained. Maintenance Workshop: Supervise the maintenance and repair of UN-owned vehicles following the vehicle manufacturer's standards for automotive electrical systems, including Electronic Vehicle Monitoring System (EVMS), air conditioning system, suspension system, braking system (including ABS), and bodywork and painting. Supervise the diagnostic and fault finding, quality control/assurance, road testing, and vehicle recovery to ensure that all diagnostic equipment is up to date. Develop reports to document workshop performance (including personnel matters), vehicle warranties, vendor support, and other workshop-related activities. Ensure that information in the Electronic Vehicle Monitoring System (EVMS) and Fuel log software packages is accurate and up to date. Identify hand tools, SST, workshop floor, and diagnostic equipment requirements. Optimizing vehicle workshop layout for workflow. Implementing quality management systems to ensure the reliability and safety of vehicles. Develop the key performance indicators KPIs for monitoring the fleet and workshop performance. Perform other related duties as required! Spare parts Management and acquisition: Ensure the spare parts catalog is available for all vehicles and equipment. Reviewing the spare parts consumption and carrying out the necessary data analysis Conduct regular inventory checks and develop a plan to reduce spare parts obsolescence. Ensure the availability of the safety stock buffer stock based on demand variability, lead time, service level, forecast accuracy, and supply chain reliability. Monitoring the spare parts requests raised by all sectors to verify the actual needs and develop the necessary plan for monitoring the service orders. In consultation with all MTOs, Prepare the necessary budget for spare parts. Inventory planning and control, carrying out the necessary spare parts analysis such as ABC, XYZ, FSN, … to take the necessary corrective actions accordingly.

Competencies

Professionalism: Ability to manage diverse transport operations. Knowledge of institutional mandates, policies, and guidelines about transport operations and related matters. Demonstrates ability to complete in-depth analysis and formulate conclusions/recommendations. The ability to analyze and interpret data to support decision-making and convey resulting information to management. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with complex problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts by final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Accountability: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within the prescribed time, cost, and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight, and takes responsibility for delegated assignments. Takes personal responsibility for his/her shortcomings and those of the work unit, where applicable. Client orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

High School diploma or equivalent is required.

Job - Specific Qualification

A valid driving license is required. Please attach a copy in the attachments section. Technical Training certificates in the automotive field are required (please attach the certificates in the attachment section). A Level 5 CIPS (Chartered Institute of Purchasing and Supply) certificate is required. Please attach a copy in the attachments section. A technical or vocational certificate in mechanical engineering, transportation, logistics, or other related fields is desirable. Please attach a copy in the attachments section. A technical or vocational certificate in spare parts management and acquisition is desirable. Please attach a copy in the attachments section A technical or vocational certificate/ diploma in leadership and management development is desirable. Please attach a copy in the attachments section. A technical or vocational certificate/ diploma in business administration issued by a recognizable/international organization is desirable. Please attach a copy in the attachments section.

Work Experience

A minimum of 10 years of combined experience in transport operations, fleet maintenance, and managing workshops at the international level is required. A minimum of one year of finance and budget experience within the United Nations is required. Work experience in utilizing the SAP systems such as UMOJA for finance, budget, vehicle maintenance and supplier relation management is required. Work experience in vehicles spare parts management, acquisition, and data analysis is desirable. Previous experience in quality control/assurance is desirable. Please attach relevant confirmation documents in the attachment section. Previous experience in conducting technical training in the Automative field is desirable. Experience repairing and maintaining heavy vehicles, equipment, and construction machines, including electrical, electronic, and hydraulic systems, is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required.

Assessment

Evaluation of qualified candidates may include an assessment exercise or competency-based interview or both.

Special Notice

• This position is temporarily available and subject to extension. • If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station. This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15. Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation. Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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Added 4 days ago - Updated 3 hours ago - Source: careers.un.org