TRANSPORT OFFICER

Contract

This is a FS-6 contract. This kind of contract is known as Field Service. It usually requires 10 years of experience, depending on education. More about FS-6 contracts and their salaries.

Org. Setting and Reporting The Position is located within the Mission Support Division, Service Delivery Management, Transport Section of the United Nations Multidimensional Integrated Stabilization Mission in Mali (MINUSMA). The position is based in Bamako. Bamako is classified as a Hardship "D" duty station and is a non-family duty station. The Transport Officer (Budget Unit) reports to the Chief Transport Officer (CTO).

Responsibilities Within delegated authority, the Transport Officer (Budget Unit) will be responsible for the following duties:

Budget Management / Motor Transport Duties: - Prepares cost estimates, budget proposals and provides support through the definition of Transport Section operational and staffing requirements, including reviewing, analyzing and revising data with respect to the finalization of the budget proposal as well as Result-Based Budgeting inputs. - Ensures efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to mission management for decision making. Provides support on budget implementation, adjustments and corrective actions where necessary. - Reviews and controls all expenditures from the approved mission surface transport budget to ensure that the respective transport requirements are met within allocated funds. Continuous monitoring and analysis of the fund’s utilization and expenditure of the FY in progress. - Formulates responses to the budget queries throughout the budget endorsement process, at both mission and HQ levels, until the final approval of the proposed budget. - Formulates and finalize responses to budget performance reports, analyzing variances between approved budgets and actual expenditures. Ensures that correct and accurate data and information are provided by the various head of units and compiled in compliance with the budget instructions. - Produces periodic and ad hoc reviews, reports, statistics and recommendations related to mission surface transport operations. - Reviews and reconciles transport section’s accounts and figures, investigates inaccurate entries and takes corrective accounting actions as appropriate. - Oversees the development and the implementation of the demand and acquisition plans of MINUSMA UNOE and UNMAS fleets in the new SCPT tool. - Support with the preparation of responses to internal and external audit observations. - Participates in various field mission administrative bodies such as the Local Committee on Contracts, the Vehicle Establishment Committee, the Tenders Committee, the Local Property Survey Board, the Advisory Committee on Traffic Safety and the Boards of Inquiry, as appropriate. - Support with managing and monitoring Transport Section’s contracts. - Manages the performance and complete performance evaluation of supervisees.

Fleet Management/Sector Motor Transport duties - Manages the provision of the surface motor transport support within a specific geographic area in a field mission which includes the United Nations Owned Equipment, Member State contributed Equipment and commercial transportation services. - Participates in the development and implementation of the Vehicle Establishment Program in accordance with the decisions of the Mission Vehicle Establishment Committee and the current Department of Peace Operations/Department of - Operational Support policies and directives on the acquisition, receipt, distribution, maintenance, utilization and disposal of the surface transport fleet. - Participates in the development and implementation of the Mission Vehicle Acquisition Plan, the Mission Vehicle Maintenance Plan and the Mission Vehicle Recovery Plan in order to ensure that a filed mission fleet is optimized to meet operational requirements. - Develops and implements a cost-effective plan for the surface transport resupply within a specific geographic area in a field mission, determining the appropriate means of transport including outsourcing activities. - Develops and implements standard operating procedures for surface transport operations within a specific geographic area in a field mission. - Oversees contracts for the provision of goods and services and evaluates vendor's performance in coordination with the Contracts Management Unit and/or the Procurement Section. - Ensures that quality control/quality assurance procedures are implemented, that plans, and work processes comply with the established regulatory regime. - Ensures that the UN vehicles are used in accordance with the UN regulations and rules, and that vehicle usage data are correctly recorded. - Ensures the accuracy and validity of data recorded in the management information systems. - Participates in various field mission administrative bodies such as the Local Committee on Contracts, the Vehicle Establishment Committee, the Tenders Committee, the Local Property Survey Board, the Advisory Committee on Traffic Safety and the Boards of Inquiry, as appropriate. - Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for surface transport. - Participates in the development of the Transport Unit's/Section's Staffing Table. - Manages the allocation and rotation of appropriate work assignments. - Ensures the compliance with the UN policies on the workplace safety and environment protection. - Liaises with the UN agencies, non-government organizations, intergovernmental agencies and suppliers for the provision of surface transport support. - Performs any other related duty as required by the supervisor.

Maintenance Workshop duties: - Supervises the maintenance and repair of UN-owned vehicles in accordance with the vehicle manufacturer's standards for automotive electrical system including Electronic Vehicle Monitoring System (EVMS), air conditioning system, suspension system, braking system (including ABS system) and bodywork and painting. - Supervises the diagnostic and fault finding, quality control/assurance, road testing and vehicle recovery. - Analyses reasons for technical faults and prepares reports. - Supervises vehicle inspections. - Supervises product upgrades initiated by a vehicle manufacturer. - Develops reports to document workshop performance (including personnel matters), vehicle warranties, vendor support and other workshop related activities. - Ensures that information in the Electronic Vehicle Monitoring System (EVMS) and Fuel log software packages is accurate and up-to-date. - Liaises with the manufacturer representatives for after sales warranty and technical fault claims. - Identifies requirements for spare parts, hand tools and workshop floor equipment. - Participates in the technical evaluations of bids received from vendors through the Procurement Section.

Competencies Professionalism: Ability to manage diverse transport operations. Knowledge of institutional mandates, policies and guidelines pertaining to transport operations and related matters. Skills and ability to extract, interpret, analyse and format data across the full range of finance and budget functions. Ability to identify and resolve data discrepancies and operational problems. Demonstrates ability to complete in-depth analysis, formulate conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education High school diploma or equivalent is required. Advanced technical or vocational diploma or certificate in transportation management, logistics, or other equivalent fields is required.

A valid driving license is a required.

Certificate in data management, analytics and dashboard reporting is desirable.

Work Experience A minimum of 10 years of progressively responsible leadership and management experience in motor vehicle transport operations is required. The minimum years of relevant experience are reduced to 5 years for candidates who possess a first level University degree.

Ability to manage budget activities, budget formulation, financial monitoring, reporting and audit in motor vehicle transport operations or other related areas is required.

Hands-on experience with ERP systems (i.e., UMOJA) is required.

A minimum of four (4) years of relevant experience in a United Nations common system field operation (inclusive of peacekeeping, political missions and UN agencies, funds, and programmes) or similar international organization or non-governmental organization in a conflict or post-conflict environment is desirable.

Relevant working experience within the context of a humanitarian relief, military, emergency management, peacekeeping or disaster relief operation is desirable.

Languages English and French are the working languages of the Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of French is desirable.

Assessment Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

United Nations is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.