Supply Assistant
Contract
This is a UNV National Specialist contract. This kind of contract is known as National UN Volunteer. It is normally only for nationals. More about UNV National Specialist contracts.
The Office of the UNHCR was established on 14 December 1950 by the UN General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems. worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It strives to ensure that everyone can exercise the right to seek asylum and find safe refuge in another State, with the option to return home voluntarily, integrate locally or to resettle in a third country (www.unhcr.org). The humanitarian crisis which has affected Mali since 2012 has generated massive population displacements, both inside and outside the country, with significant repercussions on neighboring countries, in particular Burkina Faso, Niger and Mauritania. Since 2018, a new cycle of violence has worsened the situation and is causing forced displacement. As of April 30, 2020, the Population Movement Commission (CMP) recorded 250,998 internally displaced persons (IDPs), 565,905 internally displaced persons returned (cumulative figure since 2014) and 83,833 returnees from countries of asylum. In addition, 140,000 Malians are still refugees in Niger, Mauritania and Burkina Faso, and Mali is also hosting 45,668 refugees and 1,063 asylum seekers. We believe in the ascending trend of the three categories of populations (refugees, IDPs and returnees) despite the open space policy for a safe asylum of Mali. The mixed flows of displacements observed since 2019 are due to the worsening of the political and security crisis, the various types of violence (tensions and community clashes) observed in the northern and central regions and the operations of armed actors in localities adjoining the borders of the Burkina Faso and Niger (Liptako-Gourma region). UNHCR interventions are located in Gao, Timbuktu, Mopti, Segou and Kayes regions with a Sub Office in Gao and 2 Field Offices in Mopti and Timbuktu. A Field Unit will be opened in Menaka to ensure an adequate protection emerge. The IUNV will work closely with UNHCR drives, UNHCR partners, governmental counterpart, and suppliers in carrying out all activities related to fleet management, to provide efficient support to UNHCR operation in Mali. He is expected to actively contribute to optimizing logistic in the operation.
Dans le cadre des pouvoirs qui lui sont délégués et sous la supervision du responsable des approvisionnements ou de son/ses représentant(s) désigné(s), l'assistant(e) en approvisionnement du programme VNU :
Fournir des conseils et des orientations sur les politiques de l'approvisionnement du HCR et des procédures pour soutenir et aider les sections requérantes ; préparer les demandes de cotations, et les drafts de différentes sollicitations (ITB, RFP, et les soumettre à l’administrateur national chargé des approvisionnements, ou au Supply Officer le cas échéant. -Assurer la publication et le partage de ces documents et toute autre information avec les fournisseurs -Récolter les documents requis auprès des fournisseurs pour leur enregistrement -Assurer les envois de courriers dans les délais -Réceptionner les cotations et préparer l’évaluation financière, évaluer et vérifier les demandes d’achat pour s’assurer que les spécificités, les dates de livraison et toutes les autres exigences sont conforme ; -Rédiger et dispatcher les demandes de devis et/ou les appels d’offres et aider a ;évaluation des offres et préparer les tableaux comparatifs, élaborer des propositions et recommandations au Comité des contrats; --Préparer les bons de commande et envoyer les confirmations, les demandes d’;inspection et autres correspondances et suivre la fabrication/transport des marchandises commandées pour assurer la livraison ponctuelle; -Réceptionner les factures, et rassembler toutes les pièces justificatives pour la réception des biens dans le système, et pour le processus de paiement -tenir un registre pour la réception et la transmission des factures au service des finances -Archiver dans le système, et dans les classeurs tous les documents d’achats. - vérifier la conformité aux spécifications des biens livrés -Préparer les drafts des contrats de service, les lettres de regret et les partager avec les fournisseurs. -Assurer le bon rangement des biens reçus, et les dispatcher ou les acheminer dans les plus brefs délais auprès du service demandeur ou destination finale.
Asset Management -Organiser les inventaires physiques des assets, -Préparer les ROU pour les partenaires -Mettre des barcodes sur les équipements nouvellement acquis, - suivre l’utilisation de assets par le partenaire, -identifier les équipements endommagés pour leur réparation ou déclassement, identifier tous les assets obsolètes pour proposition de déclassement, et soumettre les propositions au Supply Officer pour discussion avec le Programme ou l’Administration. -Préparer le GS45, et assurer un bon entreposage de ces assets jusqu’à leur déclassement. -Préparer toutes les correspondances relatives à l’exercice de déclassement (vente aux enchères) selon les pratiques" et les règles du HCR ; -Tenir des registres précis et complets sur les activités de la logistique et fournir des rapports et des mises à jour périodiques.
• Professionalism: demonstrated understanding of operations relevant to UNHCR technical capabilities or knowledge relevant or transferrable to UNHCR procedures and rules; discretion, political sensitivity, diplomacy and tact to deal with clients; ability to apply good judgement; ability to liaise and coordinate with a range of different actors, especially in senior positions, resourcefulness and willingness to accept wide responsibilities and ability to work independently under established procedures; ability to manage information objectively, accurately and confidentially; responsive and client-oriented; • Integrity: demonstrate the values and ethical standards of the UN and UNHCR in daily activities and behaviours while acting without consideration of personal gains; resist undue political pressure in decision-making; stand by decisions that are in the organization’s interest even if they are unpopular; take prompt action in cases of unprofessional or unethical behaviour; does not abuse power or authority; • Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; excellent interpersonal skills; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic, mixed-gender environment with sensitivity and respect for diversity; sensitivity and adaptability to culture, gender, religion, nationality and age; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of UN operations; ability to achieve common goals and provide guidance or training to colleagues; • Commitment to continuous learning: initiative and willingness to learn new skills and stay abreast of new developments in area of expertise; ability to adapt to changes in work environment. • Planning and organizing effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities; • Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to conduct presentations, articulate options and positions concisely; ability to make and defend recommendations; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups; • Flexibility: adaptability and ability to live and work in potentially hazardous and remote conditions, involving physical hardship and little comfort; to operate independently in austere environments for protracted periods; willingness to travel within the area of operations and to transfer to other duty stations within the area of operations as necessary. • Genuine commitment towards the principles of voluntary engagement, which includes solidarity, compassion, reciprocity and self-reliance; and commitment towards UNHCR’s mission and vision, as well as to the UN Core Values.
national level in a public or private enterprise, or other relevant programmes; experience with NGO is an asset, as is experience working in the UN or other international development organization. • Excellent oral and written skills; excellent drafting, formulation, reporting skills. • Accuracy and professionalism in document production and editing. • Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development. • Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel. • Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment. • Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines. • Sound security awareness; • Have affinity with or interest in humanitarian work, volunteerism as a mechanism for durable development, and the UN System.
La situation présente au Mali est relativement calme et À un niveau de sécurité minimal (phase) des Nations Unies. La région de Bamako est le lieu d’affectation du Volontaire ONU, avec des possibilités de missions sur le terrain, dispose des commodités habituelles (électricité, eau courante, clinique, hôpitaux, loisirs, etc.).
Added 11 days ago
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Updated 7 hours ago
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Source:
unv.org
