TRANSPORT ASSISTANT

Contract

This is a FS-5 contract. This kind of contract is known as Field Service. It usually requires 8 years of experience, depending on education. More about FS-5 contracts and their salaries.

Org. Setting and Reporting

This position is located in the Transport Section of the United Nations Organization Stabilization Mission in the Democratic Republic of Congo (MONUSCO) with duty station Goma. The Transport Assistant will report to the Chief Transport Officer.

Responsibilities

Within delegated authority, the Transport Assistant will carry out the following duties: 1. Transport Technical duties • Responsible for the maintenance and repair of the mission's UNOE Fleet • Provide technical support to the team of mechanics including diagnostics of vehicle faults. • Supervises the Transport Workshops in accordance with the UN regulations and rules and applicable transport standard operating procedures. • Identify correct spare parts to facilitate service/maintenance and repairs of vehicles in the the field office. Monitors spare parts usage reports, service orders etc. • Provide training activities to enhance the capacity of and national staff members and familiarize staff on use of Electronic Spare Parts Catalogues. • Prepare vehicle write-off documentation and ensure cases are processed in accordance with the established procedures and deadlines. • Develops reports to document workshop performance (including personnel matters), vehicle warranties, vendor support and other workshop related activities

2. Transport Dispatch duties: •Identify transportation requirements to service all civilian International/National staff and uniformed personnel requiring dispatch services and to prepare a cost-effective shuttle support plan. •Analyses transportation requests and supervises route planning and reconnaissance. • Ensure Dispatch has adequate staffing and vehicles to meet operational requirements. •Establishes service timetables and and issue weekly driver rosters for the approved hours of the dispatch service. Use electronic data media to prepare and disseminate information regarding Transport Dispatch services and facilities to the end-user groups. •Prepares and disseminates information regarding transport services and transport facilities available to customers. •Ensures maximum utilization and effective use of vehicle and driver resources • Provide and ensure appropriate ground transportation to all eligible Mission personnel and organize road convoys to and from various locations within the DRC, Rwanda, and Uganda as required. • Provide and ensures vehicular support for ad-hoc or special tasks such as VIP visits, official delegations, Uniformed personnel TCC/PCC Visits, Contingent troops rotations, mission ad-hoc operational requirements as approved by the DMS •Provides transportation briefings to incoming personnel at the check-in. •Ensures that the mechanical conditions of all vehicles and daily maintenance of the shuttle buses are performed. • Organize and supervise a robust heavy transport unit (white fleet) that supports the movement of cargo, trucks/semi-trailers on road convoys, and motorized heavy equipment such as cranes, fork-lift, recovery vehicles, and low beds/flatbeds transporters, thereby drastically reducing the use of 3PL to make it cost-effective to the organization. • Analyze vehicular support requests on cost recovery as determined by the Director of the Mission Support and provide the complete cost analysis to the Mission Support Center and Mission Chief of Staff as appropriate to obtain agreement from the requesting entities. Process the cost recovery in UMOJA upon completion of the requested services. Ensure and monitor the use of the e-dispatch booking system for analysis and statistics to measure the workload and to produce accurate daily/weekly/monthly/yearly reports for results-based budgeting purposes (RBB). •Monitors the periodic maintenance and repair of the vehicles to ensure the reliability of the transportation service. • Follow-up on staff attendance and performance to address areas that require improvement.

3. Fleet Vehicle Inventory duties: •Monitors distribution of non-expendable transport assets. •Ensures that bi-annual physical inventory of non-expendable transport assets is conducted in accordance with the established procedures and deadlines. •Ensures that records are maintained for non-expendable transport assets, at the field office and liaise with Mission HQ for update in the database. •Implements the Vehicle Replacement Policy. •Ensures that vehicle write-off cases are processed in accordance with the established procedures and deadlines. •Provides technical expertise on Contingent Own Equipment (COE) and safety inspections. •Provides inputs for statistical report on transport fleet utilization and composition. •Ensures the constant availability of vehicles for temporary assignment in support of one off and emergency tasks as directed by the Chief of Unit, Logistics. •Ensures that transportation equipment is returned in good working order on check-out by the outgoing personnel. •Ensures that and Electronic Vehicle Monitoring System (EVMS) statistics of the mission vehicle fleet are processed in accordance with the established procedures and guidelines.

4. Transport Driver Testing / Road Safety duties: • Ensure that the Driving Permit database is systematically updated and maintained to monitor the violations of the mission personnel in possession of UN driving permits. • Ensure that MONUSCO personnel scheduled for the mission Driving Permit meet all the criteria as set out in the related administrative instructions. • Introduce in-country road safety concerns and ensure each driving permit applicant is familiar with the vehicle's technical features, off-road 4x4 drive operation, wrench recovery, etc., for the vehicle he/she is being assessed on. •Conducts driving test assessments for all category of vehicles 'B' 'C' 'D' and 'E” as well as Material Handling Equipment for the mission staff members. • Prepare and issue appropriate and unique encoded driver's permit with Car log access for those who are qualified. •Participates in the development and implementation of the Transport Unit's/Section's Standard Operating Procedures. •Participates in the training activities to enhance the capacity of international and national staff members. • Supervise and ensure that all personnel are familiar with the UN-established Transport rules /regulations governing the use of UN vehicles, local traffic, reporting accidents, refueling vehicles, use of Car log, periodic maintenance schedule, etc. •Conducts introduction training to newly arrived mission staff members. •Conducts continuous monitoring and Implementation of sanctions according to existing policies to violations related to Transport Section. • Ensure proper planning and organize the periodic Mission-wide Road Safety Campaign, including the SG's annual road safety week, to enforce road safety in the mission and implement corrective measures to address situations of improper use of vehicles and traffic violations. • Ensure active participation as ex-officio at the Road Safety Committee. •Performs other related duties as required.

Competencies

Professionalism: Knowledge of UN Ground Transport Operations. Demonstrated use of initiative and ability to make appropriate linkages in work requirements, assess impact on transport operations and anticipate next steps; Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Accountability: Takes ownership of all responsibilities and honors commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

High school diploma or equivalent is required.

Job - Specific Qualification

A valid National Driving License with "B" "C" "D" and "E" category is required. Must attach copy of the National Driving license in the attachment section.

Drivers Testing Officer Certification (DTOC) is required. Please attach copy of the Drivers Testing Officer Certification (DTOC) in the attachment section.

Work Experience

A minimum of eight (8) years of progressive responsible experience in motor vehicle transport operations covering Transport Dispatch/ Drivers Testing operations at the United Nations or a similar International Organization is required.

Working knowledge of Enterprise Resource Planning (ERP) systems, such as Umoja, supporting Fleet Operations activities, Field Support Services access, intranet Services, and Car Log, is required.

Experience in international operations in a post conflict environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English and French (both oral and written) is required.

Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment.

Special Notice

This "Recruit from Roster" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates. Eligible applicants receive an email inviting them to apply. Rostered applicants are encouraged to apply only if they are interested and available to take up the position at the duty station/s specified in the Job Opening. Applying to this job opening carries an expectation to accept the offer, if selected.

Appointment or assignment against this position is for an initial period of one year. The appointment or assignment and renewal thereof are subject to the availability of the post or funds, budgetary approval or extension of the mandate.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process.

By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions.

Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.