Transport Assistant

Contract

This is a UNV International Specialist contract. This kind of contract is known as International UN Volunteer. It is normally internationally recruited only. More about UNV International Specialist contracts.

The United Nations Assistance Mission in Afghanistan was established in 2002 as a Political Peace Keeping mission, directed and supported by the United Nations Department of Peacekeeping Missions - DPKO SC Resolution 2145 on 17 March 2014

Within the delegated authority and under the supervision of Chief Transport Officer or his/her designated mandated representative(s), the UN Volunteer will undertake the following:

• Provides and closely monitors the status and updates records of the Unit’s budgetary related documents, of which is reported to the CTO for further coordination with the respective Units within the Section or related offices. • Prepare documents for payments of goods or services and notify Finance Section for further processing. • Prepare billing documents for vehicle maintenance and other services provided to UN Agencies and submit to Finance Section for further processing. • Provide accurate records for Shopping Carts and Purchase orders raised by the Section. • Compile Staffing incumbency reports. • Produce monthly expenditure reports. • Support and work closely with Units for other budget & administrative tasks such as generating reports from UN software systems, support in preparing the Acquisition Plan for the year in coordination with Units Managers, and coordination with Transport Focal point in the regions for the Monthly Petty Cash Report. • As the Section’s Administrative Focal Point, the incumbent is required but not limited to the following: draft routine correspondence such as fax, memos etc, maintains a log of all incoming and out-going correspondence, drafts and prepares minutes of meetings, periodically updates Units briefing presentation. • Acts as time and attendance monitor and prepare monthly attendance reports. • Performs other related duties as required by CTO

• Professionalism; • Integrity; Teamwork and respect for diversity; • Commitment to continuous learning; Planning and organizing; Communication: proven interpersonal skills; Flexibility

• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines. Professional work experience at the national or international level in administration.

Afghanistan is a hardship duty station with a volatile security. Living and working conditions for UN volunteers in UNAMA are similar to the living conditions of all other internationally recruited staff members. UN volunteers are provided with safe accommodation in an extensive compound in Kabul with good infrastructure and amenities. UNAMA the administrative and technical support offices are located at the UNOCA compound on Jalalabad Road, at some distance from central Kabul. Generally speaking, stringent security measures are in place throughout the country and UN volunteers as other UN staff, are quite limited in all Afghan duty stations when it comes to movement, walking virtually not allowed. There are number of security measures to be compiled with, such as the minimum Operational Residential Security Standards or MORSS before moving into any accommodation. The UNAMA Security section provides these guidelines during the initial security briefing upon arrival in the mission area. Upon arrival, volunteers are accommodated at the UNV designated accommodations within the UNOCA compound for a fix charge of US$ 10 per day (US$ 300 per month for a room), exclusive of food. Inside the UNOCA compound are two cafeterias, a restaurant, a “Superette” and 3 small shops which provide a variety of imported canned and frozen food on offer. There is a Fresh vegetable market daily. There is also a social center, a gym hall and a small library with books and DVDs, run by the welfare Office, within the same compound. Most produce/staples are common in the markets e.g. rice, meat, vegetables, cooking oil, salt etc. UNOCA has a new minimarket where basic goods can be bought. Summer in Afghanistan is hot and dry, but winter is the opposite – cold and wet. Therefore, both summer and winter clothing and comfortable boots with insulation are necessary. Most common consumer articles are available in Kabul (and in the regions). Afghanistan is a unique country and UNAMA is a unique UN mission. It requires more stamina, commitment, and flexibility than elsewhere to make life comfortable and affordable. Therefore flexibility and the ability and willingness to live and work in hazardous and harsh conditions involving physical hardship and little comfort are absolutely essential.