Training Coordinator - Asia Region

Job Description

Background/IRC Summary

The International Rescue Committee responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and in 22 US cities, the IRC restores safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

The IT Department:

The IT Department is part of the IRC’s Operations and Strategy Unit and supports the organization’s work by providing reliable and scalable applications and infrastructure of the IRC’s offices in the US and around the world. An integral component of this effort is ensuring users have the knowledge and training needed to utilize our business systems effectively. Job Overview / Summary:

The IRC is currently engaged in a project to implement a new Enterprise Resource Planning system (Integra) across Finance, Supply Chain and Grants Management functions in all IRC locations around the world. This project will retire a number of existing systems, bringing them into a cloud-based Microsoft Dynamics 365 environment. We have an exciting opportunity for a detail-oriented Training Coordinator to help us plan, organize, and track training activities and events for the global rollout of Integra. The Training Coordinator will work closely with the Integra Change Management and Deployment teams to coordinate events and logistics for end-user training conducted remotely, and in IRC country offices or vendor training centers around the world. The Training Coordinator will also be responsible for tracking and reporting training enrollment and attendance. Responsibilities include, but are not limited to: · Provide real-time support to team members who are conducting or participating in on-site and off-site training. · Liaise with facilities teams (internal and external) to ensure logistics are properly coordinated for all training events. · Manage training enrollment, attendance and completion using the IRC’s Learning Management System (LMS) or other designated medium. · Develop marketing material and communications, in conjunction with other team members, to promote relevant courses or learning opportunities in a timely manner. · Maintain a consistent and effective process for tracking and reporting training attendance and completion for courses and events. · Maintain online training calendar for global training sessions, workshops, and other events. · Manage training material translation with vendors and post on IRC’s intranet and LMS. · Collect and communicate feedback and requests for updates on training resources. · Participate in continuous improvement projects related to training or knowledge resources. · Manage new hire training requests via ServiceNow (the IRC’s online help application) · Run regular and ad-hoc reports as needed to share training activity. · Transform raw data into meaningful and engaging summaries/presentations, related to training activities. Requirements: · 2+ years of training or event coordination experience. · Excellent written and verbal communication skills. · Fluency in English and French. · Excellent Project Management skills and ability to manage multiple consecutive events. · Strong attention to detail (excellent proofreading and editing skills). · Experience in managing calendars using Outlook, Google, and other calendar tools. · Advanced experience with Microsoft Excel, Outlook, Word, and PowerPoint. · Experience managing content on a Learning Management Systems (LMS). · Ability to handle multiple priorities and work well under pressure with tight deadlines. · Proactive and possess a strong sense of urgency in driving projects to completion. · Naturally curious, love learning new things, and sharing knowledge with others. · Ability to communicate and build effective working relationships across diverse groups of people and departments.

Preferred Additional Qualifications · Administrative experience with Learning Management Systems (LMS) or Content Management Systems (CMS). · Experience with Box, Zoom and MS Teams.

Working Environment · Standard office working environment _____________________________________________________________________________________ The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation. IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’inté

Qualifications