Temporary Appointment - Contracts Assistant, GS-5, Central Services Center, DFAM, NY Headquarters, #130031 (364 Days Duration)

Mid Senior Finance & Economy

Contract

This is a G-5 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 5 years of experience, depending on education. More about G-5 contracts.

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built. We offer our staff diverse opportunities for personal and professional development that will help them develop a fulfilling career while delivering on a rewarding mission. We pride ourselves on a culture that helps staff thrive, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, [insert tagline]

Under the close supervision and guidance of the Senior Contracts Associate, the Contracts Assistant will be responsible for processing individual consultancy contracting, institutional pre-contracting and low-value transactions in compliance with UNICEF rules and regulations.

How can you make a difference?

• Conduct contract submissions (creation, amendment, closure) review and quality assurance for completeness and compliance with UNICEF rules and regulations. Liaise with clients in case of incomplete submissions.
• Liaise with recommended candidates to obtain the documentation required. Liaise with suppliers/vendors for the documents collection.
• Create and update cases on PCM (procurement case management) for institutional contracts creation/amendment/closure.
• Act as a Finance and Master Data Management Local Focal Point. Prepare, submit and monitor requests. Ensure the required​ information and documentation for submitted requests are correct, provide follow up on any issues until the request (or case) is completed by GSSC. Respond to queries from GSSC and clients.
• Prepare/amend/close purchase orders/funds commitments/PRQs in SAP, and submit for relevant approvals/releases, ensuring completeness of documentation in UNICEF systems.
• Keep stakeholders/clients informed on the progress. Liaise with clients, ensuring timely follow-up.
• Responsible for receiving invoices directly from vendors. Liaise with receiving officers for SES creation and approval.
• Liaise with GSSC and consultants in case of direct invoice submissions, to facilitate queries and requests prompt resolution.
• Act as a Procurement Card Holder, process low-value transactions in line with the UNICEF rules and procedures.
• Any other duties, if required.

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: -Completion of secondary education (High School) is required, preferably supplemented by technical or university courses related to Human Resources (HR), Supply Chain, Business Administration, Contract/Commercial Law, and/or another relevant technical field.
• Work Experience: -A minimum of five (5) years of relevant administrative experience in consultancy contracting management, procurement is required. -Knowledge of other transactional areas related to finance (payroll, HACT, budget allocations, etc.), supply processes is an advantage. Understanding of development and humanitarian work is an advantage.
• Skills: -Knowledge of the relevant policies, rules and regulations, is considered an asset. -Experience using MS Word, Excel, PowerPoint and other UNICEF office tools, is required. -Ability to develop and maintain effective working relationships with clients, vendors and colleagues and gain the assistance and cooperation of others in a team endeavor, is required. -Ability to establish priorities and plan his/her own work and plan, coordinate and monitor the work of those under his/her supervision, is required.
• Language Requirements: -Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.
• Residency Requirements: -Must be a US Citizen or US Permanent Resident.

For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Drive to achieve results for impact

(4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically

(7) Works collaboratively with others

UNICEF is here to serve the world’s most disadvantaged children, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, age, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, or any other personal characteristic.

We offer a wide range of measures to include a more diverse workforce, such as paid parental leave, time off for breastfeeding purposes, and reasonable accommodation for persons with disabilities. UNICEF strongly encourages the use of flexible working arrangements.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. UNICEF is committed to promoting the protection and safeguarding of all children. All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

UNICEF appointments are subject to medical clearance. Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

Only shortlisted candidates will be contacted and advance to the next stage of the selection process.

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason.

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.

Apply now

Added 3 hours ago - Updated 3 hours ago - Source: unicef.org