Technical Assistant

Overview

Manage administrative tasks and support program activities effectively.

You have:

• Completion of secondary education supplemented by secretarial training.
• At least eight years of progressive administrative and programme management experience.
• Excellent knowledge of English, French, and Arabic.
• Very good knowledge of Microsoft Office applications.
• Demonstrated ability to operate Enterprise Resource Planning (ERP) and Oracle systems is an asset.

Contract

This is a G-6 contract. This kind of contract is known as General Service and related categories. It is normally only for nationals. It usually requires 6 years of experience, depending on education.

Salary

The salary for this job should be more than 1,286 USD.

Please keep in mind that the salary displayed here is an estimation by UN Talent based on the location and the type of contract. It may vary depending on the organization. The recruiter should be able to inform you about the exact salary range. In case the job description contains another salary information, please refer to this one.

Objectives of the Program

To ensure that an effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State's health and development agendas and harmonized with the United Nations country teams.

DESCRIPTION OF DUTIES

1. Prepare donor reports, according to the donor agreement(s), in terms of human and financial resources breakdown, compile inputs from relevant staff, monitor reporting deadlines to donors, and follow through with relevant staff as required.
2. Handle all matters related to donor grants and perform the related duties, as well as support the implementation of activities under the agreements. Develop a database on the status of the implementation in the country office (CO) and provide all technical assistance needed.
3. Develop reports to highlight and clarify changes in resource utilization plans; recommend alternate plans and funding strategies; and discuss potential problems that could arise from programming.
4. Develop, monitor, and evaluate the unit's or program workplans that identify the most effective interventions for delivering the outputs with consideration to value for money, equity, gender, and human rights, as well as appropriate risk mitigation activities. Ensure technical report competencies and compliance in support of unit quality assurance to reduce risk.
5. Draft performance assessments, including midterm and end-of-year reports, by providing relevant data, analytical support, and documentation. Align program priorities and collate results, programmatic evaluation, and performance assessments.
6. Monitor budget implementation of different awards and report to the supervisor on a monthly basis. When required, ensure funds are distributed and budgeted as instructed, and expenditures are timely prepared. Monitor award expiration dates and alert the supervisor as appropriate. Initiate expenditure batches; liaise and coordinate with country offices on the implementation of the workplan related to the concerned programme
7. Review and analyze available funds allocated for the unit in close coordination with the supervisors, BFU, and PMO to ensure necessary funds are secured. Initiate correspondence to verify information, answer queries, and obtain additional information on financial matters.
8. Review the content of communication products and follow-up on design with media agencies hired for the development of relevant materials. Guide the country office in preparing and submitting documents and promotional materials related to the different unit’s events.
9. Participate in the preparation of the concept notes, checklists, and project timeline for the unit’s events, meetings, and other relevant occasions.
10. Provide full administrative support to the unit’s intercountry meetings; prepare rationale and approximate costs for meetings; compile and process all necessary documentation. Draft selected sections of the meeting technical reports and compile comments and feedback from the unit technical staff and other experts and reviewers for finalization of the reports.
11. Prepare technical content and materials to update the programme’s webpages linked to the programme areas and work in close collaboration with the relevant department for maintaining and updating
12. Initiate correspondence, prepare tables, graphs, and PowerPoint presentations, and take minutes of unit meetings that may be of a confidential nature within the assigned area of responsibility. Assess the urgency of program matters, advise or guide on appropriate action related to submissions of the unit’s contribution, and provide needed supporting materials.
13. organize all the administrative issues related to the travel of the Health System Adviser and other unit staff, including GSM formalities.
14. Initiate and process different transactions in GSM, including procurement of goods; complete necessary forms; obtain approvals for APWs; submit documentation to the HR focal person in the CO; and follow up with concerned parties on the receipt of deliverables and finalization of payments.

REQUIRED QUALIFICATIONS

Education

Essential: completion of secondary education supplemented by secretarial training.

Desirable: A university degree in business administration, social sciences, or a related field is an asset.

Experience

Essential: At least eight years progressive administrative and programme management experience

Desirable: Relevant experience in the UN system.

Skills

• Good filing and organizational skills
• Ability to maintain good working relationships with staff, experts, and visitors.
• demonstrated the ability to translate routine correspondence into English.
• Very good time management and stress management skills.
• Very good knowledge of WHO rules, manuals, practices, procedures, and the WHO Style Guide applicable to the administrative level is an asset.

WHO Competencies

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Moving forward in a changing environment

Use of Language Skills

Essential: excellent knowledge of English, French, and Arabic.

Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.)

• Very good knowledge of Microsoft Office applications.
• Demonstrated ability to operate Enterprise Resource Planning (ERP) and Oracle systems is an asset.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at TND 44,221 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level.

· Interested candidates are strongly encouraged to apply online through Stellis. For assessment of your application, please ensure that:

1. Your profile on Stellis is properly completed and updated.

2. All required details regarding your qualifications, education, training, and experience are provided under relevant sections.

3. Your experience records are properly entered with elaboration on tasks performed at the time.

· Enhanced WHO Global Competency Model: Enhanced WHO global competency model

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited or recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) and the United Nations Educational, Scientific, and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

According to Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

Any appointment or extension of an appointment is subject to WHO staff regulations, staff rules, and manuals.

For information on WHO's operations please visit: http://www.who.int.

The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic, and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion)are strongly encouraged to apply for WHO jobs.

Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through email to reasonableaccommodation@who.int

An impeccable record of integrity and professional ethical standards is essential. WHO prides itself on having a workforce that adheres to the highest ethical and professional standards and is committed to putting the WHO Values Charter into practice.

WHO has zero tolerance for sexual exploitation and abuse (SEA), sexual harassment, and other types of abusive conduct (i.e., discrimination, abuse of authority, and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment, and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment, or other types of abusive conduct are not hired by the organization, WHO will conduct a background verification of the final candidates.

WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

WHO also offers a wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and allow all staff members to express and develop their talents fully.

The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of their appointment will normally be considered.

This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.

In case the website does not display properly, please retry by: (i) checking that you have the latest version of the browser installed (Chrome, Edge, or Firefox); (ii) clearing your browser history and opening the site in a new browser (not a new tab within the same browser); or (iii) retry accessing the website using the Mozilla Firefox browser or using another device. Click the link for detailed guidance on completing job applications: Instructions for candidates

Potential interview questions