Team Leader - Financial Management Technical Assistance
Application deadline 1 year ago: Monday 31 May 2021 at 23:59 UTCOpen application form
This is a IPSA-11 contract. This kind of contract is known as International Personnel Services Agreement. It is normally internationally recruited only. It usually requires 7 years of experience, depending on education. More about IPSA-11 contracts.
Instructions to Applicants: Click on the "Apply now" button. Input your information in the appropriate Sections: personal information, language proficiency, education, resume and motivation. Upon completion of the first page, please hit "submit application" tab at the end of the page. Please ensure that CV or P11 and the Cover letter are combined in one file.
Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.
UNDP will cover the cost of travel of the individual to the duty station, as well as their return to their home upon completion of their services. Travel costs are covered only in the event that the function will be undertaken physically in the duty station and excludes working from home arrangements.
In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the IPSA holder prior to travel and will be reimbursed by UNDP.
The fare will always be “most direct, most economical” and any difference in price with the preferred route will be paid for by the incumbent.
Travel costs shall be reimbursed at actual but not exceeding the quotation from UNDP approved travel agent.
The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life, as envisaged in the 2030 Agenda for Sustainable Development Goals (SDGs). Through an integrated team operating at the global, regional and country levels we are on the ground in more than 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.
UNDP is a co-sponsor of several international health partnerships. Since 2003, we have been in partnership with the Global Fund, supporting about 20 countries to manage resources for actions on SDG 3. UNDP’s work on HIV, health and development, as described in the HIV, Health and Development Strategy 2016-2021: Connecting the Dots, leverages UNDP’s core strengths and mandates in human development, governance and capacity development to complement the efforts of specialist health-focused UN agencies. The work falls within three inter-connected areas of action: (i) reducing inequalities and social exclusion that drive HIV and poor health; (ii) promoting effective and inclusive governance for health; and (iii) building resilient and sustainable systems for health.
In 2007, UNDP started to provide technical assistance to Indonesia’s MoH to implement the Global Fund grants. In 2012, in partnership with the Australian Government Department of Foreign Affairs and Trade, UNDP started to provide technical support to Indonesia’s Country Coordinating Mechanism (CCM) and its technical working group to monitor GF grant performance and provide oversight. Recently, UNDP Indonesia formed the Health Governance Initiative (HEART) cluster to support Indonesian Government on national health policy, institutional strengthening, and to improve national health system and service delivery which aimed at creating a sustainable positive impact to vulnerable and poor people.
- Rationale / background and the objectives of the unit or project
Through 2018, The Global Fund, the MoH and the CCM identified recurring financial management issues impacting on the grant management and timely delivery of quality reports. These issues constituted to be a risk to the Principal Recipients who bears overall responsibility for the implementation of the Global Fund financed programme. Between 2018 and 2019, the MoH requested the support of UNDP to address financial management reporting issues and to review the current accounting Financial Management Information System (FMIS) to ensure that the ministry could provide quality and timely financial reports to the Global Fund. Against this backdrop, it became necessary to provide a comprehensive Technical Assistance to the ministry through a strategic response mechanism (SURGE) between January 2019 through December 2020. The broad outcomes were aligned along three core change elements: People, Technology; and Process- necessitating the design of the technical assistance to focus on human resources, technology transformation and process/policy reengineering. Specifically, the support sought to achieve the following broad outcomes:
- Quality assured and timely reporting;
- Strengthened Financial Management Information system;
- Improved Human Resources that is aligned to better financial management;
- Supportive supervision including support during audit and other assurance related review
Across all the four outcomes, some broad results were achieved: (1) At least fifty four (27) mandatory reports due to the Global Fund were submitted on a timely manner and to acceptable quality, as well as various ad hoc reports; (2) the procurement of the FMIS was concluded with Microsoft Dynamics 365 business central ERP solution selected through a long evidence based competitive process, (3) A major remuneration framework development and benchmarking process was launched with the report expected by end of August 2020 (4) The Global Fund annual audits for the three PRs were all concluded and reports submitted to the Global Fund at least 1-2 months before the official deadline which was a major improvement from the past performance. While a lot was achieved in the period through December 2020, the long process of procurement of the FMIS, recruitment of Technical Assistance (TA) staff for some positions; and a generally ambitious time earlier set impacted the programme.
Objective: Under the guidance of the Health Governance Manager, the Team leader is responsible for implementation of the technical assistance programme.
- Required services will contribute to the work of the unit/project
The Financial management Technical Assistance (FMTA) will support the HEART cluster in strengthening health system particularly on health management. This project will support the MoH as Principal Recipients of the Global Fund grants in managing funds to improve accountability through adequate financial information system, provide assurance on the quality of financial reports and ensure timely submission to the Global Fund.
The incumbent will report to the Project Manager HEART who will be the primary supervisor of the incumbent. Enclosed org chart for reference as annex to this TOR.
Duties and Responsibilities
Scope of Work
1. Quality assured and timely financial report submissions and assurance review support
1.1 Continued support the production of reports in as well and supporting audit and The Local Fund Agent (LFA) reviews through closure of the current grants in December 2021; Support for the Malaria programme will focus more on quality assurance and less on production of reports;
1.2 Ensure that the following reports are submitted on time, consistent with the PR’s financial records and in line with Global Fund requirements: Quarterly cash report, Annual Tax report, Semi-annual PU report, Annual PUDRs and External Audit reports.
2. A new financial management information system- Microsoft Dynamics 365 Business Central implemented
2.1 Supervise the FMIS roll out and post installation support through December 2021;
2.2 Support the installation of the new IT hardware/infrastructure at MoH data center and supervise the data mitigation/transfer from temporary 3rd party cloud hosting service to MoH data center;
2.3 Act as the project/contract manager for the new accounting software post implementation period through December 2021;
2.4 Supervise the implementation of any additional requirements and customizations beyond the scope of initial FMIS ToR ;
2.5 Provide technical on the job MS Dynamics resource support;
2.6 Support the production of first set of reports through the new system and support the government towards final system testing and acceptance sign off;
2.7 Maintain the post implementation FMIS issue log and supervise the resolution of all issues through the post implementation period;
2.8 Review post implementation user confidence, and working environment and lead technical negotiations and discussions with FMIS vendor on future support framework that can minimize user dependence on vendor support and related maintenance cost for sustainability.
3. Improved human resources that is aligned to better grants management
3.1 Continued support for the roll out of the newly developed salaries and remuneration framework;
3.2 Supervise the roll out of a new Microsoft Dynamics performance management information system, leave management and other HR functions in the system;
3.3 Support initial centralized payroll processing in Microsoft Dynamics;
3.4 Work with PMUs towards the development and signing of new performance contracts effective 2021 based on the new salary and remuneration framework;
3.5 At the request from the PMUs, provide recruitment support for all: Project Management Unit Coordinator, Financial Coordinator, and Human Resource Coordinator positions;
3.6 Support and participate in the initial annual PR senior finance and programme staff performance objectives setting for 2021.
4. Enhanced capacity, policy dissemination and governance oversight
4.1 Review the current PRs financial and operational policies and procedures and recommend necessary amendments in light of the new technology transformation;
4.2 Review the current PRs policy changes to the human resources processes and recommend amendments to the HR policies in light of new changes;
4.3 Review next funding 2021-2023 SR MoU to ensure that they contain improved oversight and accountability sections.
5. Improved procurement and fund management related support
5.1 Support the development of assets/inventory barcode/QFR enabled tagging system that is linked to the new FMIS to be implemented for all assets purchased from 2021 onwards;
5.2 Act on all special procurement and fund management support calls from PRs and their partners as and when needed;
5.3 Provide capacity strengthening through on the job back end support for PRs procurement and logistics staff on contract and procurement management.
6. Provide annual/end of project reports to the PRs, the Ministry Director General’s Office and the Global Fund country team on the technical assistance provided to the PRs and the challenges faced. Act as the primary focal person for all communication related to the technical assistance programme.
UN CORE VALUES AND COMPETENCIES
Professionalism: Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.
Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.
Required Skills and Experience
- Advanced (Masters) University Degree in Finance/Accounting, Business, or Public Administration, or fully qualified professional accounting qualification* from internationally recognized institute of accountancy.
* The candidate who are not professionally qualified accountants should take the Advanced Accountancy & Finance Test (AAFT).
Min. years of relevant Work experience
- Minimum 7 years of relevant experience in providing financial management advisory services.
- Demonstrated experience in managing staff;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages;
- Demonstrated experience in ERP;
- Detailed knowledge and experience of IPSAS and/or IFRS is required;
- Proven experience as a convener of partnerships and consensus around complex multi-stakeholder endeavours in the governance arena;
- Strong analytical and writing skills and a track record of producing high quality finance reports and other materials;
- Excellent communication (verbal and written) and interpersonal skills and experience in working effectively in a multi-cultural environment;
- Sensitivity to diverse opinions and the challenges arising from differing social and cultural perceptions;
- Ability to contribute towards conflict resolution in the workplace;
- Solid understanding and knowledge in financial regulations, policy and solid experience in providing effective solution;
- Demonstrated success in implementing change management programs;.
- Solid project management in international organization;
- Solid experience in development of knowledge management product related with area of expertise.
Desired additional skills
- Experience of managing financial system in Global Fund-funded programmes is desirable;
- Experience with the UNDP and/or UN agencies is desirable;
- Developing country experience would be highly desirable;
- Fully qualified professional accounting qualification from internationally recognized institute of accountancy will have a distinct advantage.
Required Language(s) (at working level)
- Excellent oral and written English.